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Monday, April 29th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, April 29th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Michael Wheaton

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4351-19-Councillor S. Budgell/Deputy Mayor Peddle

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council held on Monday, April 8th, 2019 which had been circulated to all members.

                                    Motion-4352-19-Councillor S. Budgell/Councillor D. Day

Resolve that the Minutes of the Regular Public Council Meeting of April 8th, 2019 be adopted as circulated.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      FD Tanker/Water Truck

A picture of a 1000 Litre Clear external tank to fit in pickup to assist firefighting when hydrants are not available was submitted by Councillor Wheaton and presented to members.  He is still researching prices for the above and will bring results back to a future meeting.

 

Screens

Councillor Wheaton and Councillor Day researched prices for screens and Councillor Day researched prices for screen frames required at the Wetwell. 

Councillor Day presented the following 2 quotes on Fabricating 6 Screen Frames for consideration:

- NF STYRO - $711.94 tax included 

- Exploits Welding and Machinery - $881.88 + tax $132.28 for a total of $1,014.16.

Price quote previously obtained by the Town to fabricate 6 Screen Frames (frame was examined by vendor prior to receiving quote):      

- Competitive Edge - $2,418.45 tax included.

 

Councillor Wheaton was unsuccessful in obtaining prices for Screens. 

Councillor Day presented a price quote for the Screens for Council’s consideration:

- Exploits Welding and Machine Shop - $2,035.96 + tax $305.39 = $2,341.35.

- Price quote previously obtained by Town:

EMCO - $1,584.24 (tax included).

 

(Councillor Day declared a conflict of interest regarding NF STYRO and left the meeting at 7:40 p.m).

 

Discussion

 

Motion-4353-19-Councillor G. Blackwood/Councillor S. Budgell

Resolve to purchase 6 fabricated aluminum screen frames from NF STYRO as presented at the cost of $711.94 (HST included) and 6 Mesh Screens from EMCO at the cost of $1,584.24 (HST included) as presented.

 

                                    In favour:         Mayor Howell                Deputy Mayor Peddle

                                                             Councillor S. Budgell    Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

(Councillor Day was invited back to the meeting and returned @ 7:50 p.m.)

 

            Order Appeal Hearing-Decision/Compliance

The decision of the Appeal Board confirming that the Town did exercise its authority appropriately in issuing a Stop Work and Removal Order for the property located at 113 Main Street was presented to members.

Motion-4354-19-Councillor D. Howell/Councillor S. Budgell

Resolve that as per Order dated December 10th, 2018 and the Decision of the Appeal Board dated April 10th, 2019 all storage of gravel/sand/stone mounds must be removed from this property by May 10th, 2019.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor D. Day

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.  

     

Insurance Coverage – Firefighter

Cal LeGrow advised the firefighter insurance coverage became effective April 11, 2019 based on Option # 1 - $50,000 Limit including the Junior Fire Brigade ages 15 to 18.  They also advised there is no insurance coverage on the Honorary Member due to age restrictions.

 

Business

Arising:                      Fire School Training Update

Members were informed the final registration for the Fire Training School is as follows:

1 Day Air Brake Endorsement – Craig Boone & Lorne Russell

1 Day Respiratory Protection – Vernon Hancott

                                    2 Day Basic Fire Inspection Course – Justin Goodyear

 

Committees

Finance:                     Poll Tax

                                    Motion-4355-19-Councillor D. Howell/Councillor S. Budgell

                                    Resolve to enter into a “Closed Session” to discuss this topic.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor D. Day

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.  

     

Discussion

 

Motion-4356-19—Councillor D. Howell/Deputy Mayor Peddle

Resolve to enter into an “Open Session” for the remainder of the meeting.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor D. Day

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.       

 

Motion-4357-19-Councillor D. Howell/Councillor G. Blackwood

Resolve that the Poll Tax amount of $336.80 be written off Account # TOPOL0119 as per notification of Bankrupcy.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor D. Day

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Finance:                     Town Insurance

                                    Motion-4358-19-Deputy Mayor Peddle/Councillor D. Howell

Resolve that the outstanding invoice for Insurance Premiums in the amount of $30,376.45 be paid in full as presented.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor D. Day

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.     

  

Public Works:           Water Report

                                    Satisfactory.

 

Waterline leaks/curb stop repairs

Members were in agreement that the leak be repaired at 292 Main and the Curb Stop be installed when the ground dries up.  The other leak at 312 Main needs further research.

 

Noggin Cove Head – Road

Members were informed the road needs gravel and repair of holes and culvert.  Road needs to be checked from beach area for safety regarding steep drop in one area and should be moved in further.  This topic will be researched and further discussed when the ground dries up.

 

Car wreck complaint

A complaint was received regarding car wrecks on crown land.  Research is required to determine if the property is crown land and if so, bring the matter to their attention.  If not, the complaint will be included with current list of complaints taking into consideration the town has no enforcement officer, no means of removing the fluids or transporting the wrecks.

 

Rec. Committee:       New Member Request

Members were in agreement that approval be given for Sandra Boone to join the Recreation Committee as per request.

 

Accounts

Payable:

TRIO                                                   $   256.14 – Health Premiums (Paid)

Dale Howell                                        $    35.73 – Staff Appreciation Day (Paid)

Central Office Equipment                   $   112.03 – Office Supplies

Car Quest                                            $   133.48 – Undercoating

Car Quest                                            $   114.99 – Undercoating Gun Kit

Carmaville Value Grocer                    $     13.80 – Sympathy Cards

Carmanville Value Grocer                  $     32.52 – Janitorial Supplies

NL Association of Fire Services         $   680.00 – Training Manuals

Carmanville Value Grocer                  $       6.17 – Kitchen Supplies

NL Power                                            $   395.92 – Hydro – Mun. Bldg.

NL Power                                            $   122.56 – Hydro – Chlor. Chambers

NL Power                                            $   241.53 – Hydro – Garage

NL Power                                            $   216.66 – Hydro – Booster Station

NL Power                                            $   621.90 – Hydro – Fire Hall

NL Power                                            $     42.79 – Hydro – Lift Station

Triple T Mechanics Ltd.                      $   794.05 – Inspection/Shocks – FD Van

G & M Services Ltd.                           $   333.58 – Gas:  Town:  249.57;  FD 84.01

NAPE                                                  $     73.26 – Union Dues

TRIO Benefits                                     $   432.28 – Pension Premiums

Receiver General for Canada              $2,837.50 – Payroll Remittance

 

                                    Motion-4359-19-Deputy Mayor Peddle/Councillor D. Howell

                                    Resolve that the outstanding accounts be paid in full as presented.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor D. Day

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.       

 

Correspondence:

From                           Regarding                                                           Action

TAG-NL                      Citizens group/roads & traffic                            Info Only

MP Cheryl Gallant      Bill C-68                                                              Info Only

EDANL                       Proclamation Economic Development Week     Signed by Mayor

 

Members

Business:                    Summer Student Approval

                                    Canada Summer Student applications were approved as follows:

                                    Town – 1 Student – 240 hours

                                    Rec – 2 Students – 480 hours

                                    Habitat – 4 Students – 900 hours

 

2019 Training Schedule

The 2019 Training Schedule was presented to members. Clerk/Manager is scheduled to attend the Public Procurement Training on May 15th, 2019.  Anyone wishing attend any of the training offered should contact the office to get registered.

 

Town profile – Kittiwake Coast

The Gander and Area Chamber of Commerce has compiled a “Come From Away Passport” to the Kittiwake Coast.  The passport highlights attractions along the Kittiwake Coast.  Clerk/Manager submitted a profile of our town attractions and history for the Passport.

 

SAM Conference

As the Council delegates for this Association are not attending the SAM Conference on May 10th and 11th, 2019 the Habitat Chair offered to attend on Council’s behalf.

Motion-4360-19-Councillor D. Howell/Deputy Mayor Peddle

Resolve to send the Habitat Chair to the SAM Conference on May 10th and 11th, 2019.

 

In favour:         Mayor Howell                        Councillor Dale Howell

Opposed:          Deputy Mayor Peddle            Councillor S. Budgell

                         Councillor D. Day                  Councillor G. Blackwood

Abstaining:      0

Motion Defeated.

 

Community Walk/Alzheimer’s Disease

Deputy Mayor Peddle approached Council about setting up a Community Walk for Alzheimer’s Disease.  Members were in agreement that organizing the Walk may be better suited to the Recreation Committee and some members agreed to participate in the Walk.

 

Adjournment:           Motion-4361-19-Councillor D. Howell/Deputy Mayor Peddle

Resolve that Council do now adjourn to meet again on Monday, 13th, 2019 at 7:30 p.m.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor D. Day

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.       

 

Meeting adjourned at 9:25 p.m.

 

 

 

 

 

Monday, April 8th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, April 8th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Deputy Mayor Marlene Peddle

                                    Councillor Michael Wheaton

 

 Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4341-19-Councillor D. Howell/Councillor S. Budgell

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council held on Monday, March 25th, 2019 which had been circulated to all members.

                                    Motion-4342-19-Councillor D. Day/Councillor D. Howell

Resolve that the Minutes of the Public Council Meeting of March 25th, 2019 be adopted as circulated.

 

In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Debit/Credit Card/Banking

                                    Motion-4343-19Councillor S. Budgell/Councillor D. Howell

Resolve to procure a new town credit card as presented in Option 1 (attached brochure) from the Hamilton Sound Credit Union.

 

In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Junior Firefighters Program – Insurance

(Mayor Howell and Councillor G. Blackwood left the meeting at 7:40 p.m. due to a possible conflict of interest)

(Councillor D. Howell took the Chair during Mayor’s absence)

Motion-4344-19-Councillor D. Day/Councillor S. Budgell

Resolve to purchase Firefighter Insurance Option 1 (attached) as presented from Cal Legrow/Baine Johnson Insurance Company.

 

In favour:         Councillor S. Budgell      Councillor D. Day

                         Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

(Mayor Howell and Councillor G. Blackwood were invited back to the meeting at 7:45 p.m.  Mayor Howell resumed the Chair)

 

FD Tanker/Water Truck

Tabled to next meeting.

 

Screens

Tabled to next meeting.

 

Wastewater Operator Training

Members were in agreement to change the Wastewater Operator Training for the 2 Outside Workers to a 2 day session instead of the previously agreed 1 day training session as Lift Station training is offered during the 2nd day of this course.

 

Business

Arising:                      RCMP Detachment - Response

Written confirmation was presented from the RCMP Commanding Officer, Ches Parsons, dated March 25, 2019 that the Carmanville RCMP Detachment will not be closing but the decision has been made to implement a district policing model.

 

Committees

Finance:                     Gas Tax Funding

Written notification was received from MP Churence Rogers that the Town will receive an extra $41,352.31 in Gas Tax Funding this year.  This is a one-time infusion only.

Motion-4345-19-Councillor S. Budgell/Councillor G. Blackwood

Resolve to accept the extra Gas Tax Funding of $41,352.31 as delivered in the Federal Budget 2019.

 

In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

1st Quarter 2019 Financial Reports

The 1st Quarter 2019 Financial Reports were presented to, reviewed by members and found to be in good standing.

 

Public Works:           Chlorine Readings

Chlorine Readings for March were presented to, reviewed by members and found to be satisfactory and within guidelines.

 

Water Usage/Flow Data

The Water Usage/Flow Data report for March was presented to and reviewed by members.  The average water usage was 174,996 gals. per day.

 

Waterline Repair

Motion-4346-19-Councillor D. Day/Councillor S. Budgell

Resolve that the town will repair the waterline leak in the vicinity of 292/A/B Main Street as presented and a new curb stop will be installed at the property line.

 

                                    In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Property Gander Bay Road

Members were in agreement to contact the Property Owner regarding debris on the property to determine his intent on the property restoration.

 

Topsoil re waterline installation

Motion-4347-19-Councillor D. Howell/Councillor D. Day

Resolve to purchase 1 load of topsoil when weather permits to be used to complete property restoration re waterline installation and the remainder for use on town property.

 

In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Fire Dept:                  FES Training Applications

                                    Motion-4348-19-Councillor G. Blackwood/Councillor S. Budgell

Resolve to approve the Firefighter applications to attend the FES Fire School in Clarenville provided they meet the prerequisites for each course.

 

In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Fire Dept:                  Equipment Requirements

A list of Firefighting equipment required within the next 10 – 20 years was supplied from the Fire Chief as requested by Councillor Wheaton.

Members were in agreement to ask Fire Chief White to prioritize as to the immediate need.  Members were in agreement that the Flagsperson course and related equipment should be one of the immediate requirements.

 

Accounts

Payable:

NL Power                                            $1,775.52 – Hydro – Street Lighting

Bell Aliant                                           $   297.17 – Phone/Fax/Internet – Office/Lift

Bell Aliant                                           $     79.19 – Phone – Fire Dept.

Bell Mobility                                       $     36.45 – Phone - Cell

Tulk’s Home Hardware                       $     44.94 – Pumper/Pond/Mun. Bldg.

CNWM                                                $2,214.00 – Curbside Collection Fees

CNWM                                                $1,606.98 – Tipping Fees

NL Exchequer                                     $   569.25 – Salt/Sand Mixture

Saltwire                                               $   195.62 – Ad/Appeal

Rockwater                                           $1,482.12 – Chlorine

NAPE                                                  $     79.76 – Union Dues

CIBC Mellon                                       $    558.30 – Pension Premiums

Receiver General for Canada              $3,300.87 – Payroll Remittance

G & M Services                                   $   619.38 – Gas:  433.38/Diesel: 186.00

Municipal Assessment Agency           $3,035.50 – 2nd Quarter Assess. Fees

Central Office Equipment                   $     60.84 – Office Supplies

G & M Services                                   $   390.00 – Town 129.  FD 261.00

Smithy’s Road Service Ltd.                $   310.88 – Pumper Inspection

 

                                    Motion-4349-19-Councillor D. Howell/Councillor D. Day

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                        Regarding                                 Action

NLOSHA                                 Conference                                 Info Only

Canadian Mental Health          Proclamation                              Signed by Mayor

Canadian Transplant Assoc.    Proclamation                              Signed by Mayor

Trans & Works                        Summer Maintenance Survey    Mayor to complete

 

New Business:           Blow Downs/Route 330

Members agreed to approve the individual’s request to cut blow downs along Route 330 within town boundaries provided all required permits are obtained from the Dept. of Forestry.

 

Adjournment:           Motion-4350-19-Councillor D. Howell/Councillor S. Budgell

Resolve that Council do now adjourn to meet again on Monday, April 22, 2019 at 7:30 p.m.

 

                                    In favour:         Mayor Howell               Councillor S. Budgell

                                                             Councillor D. Day         Councillor G. Blackwood

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 8:50 p.m.