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Aunt Martha



January 2016 Archive

 

Monday, January 25th, 2016

 

Minutes of the Regular Public Meeting of Council held on Monday, January 25th, 2016 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle (arrived late)

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Sam Winsor

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-3829-16-Councillor D. Howell/Councillor K. Blackwood

                                    Resolved that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                     Councillor D. Howell

                                                            Councillor K. Blackwood   Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    (Deputy Mayor Peddle arrived at the meeting at 7:35 p.m.)

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of January 11th, 2016 which had been circulated to all members.

                                    Motion-3830-16-Councillor L. Bailet/Councillor D. Howell

                                    Resolved that the Minutes of the Regular Public Council Meeting of January 11th, 2016 be adopted as circulated.

 

                                    In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor M. Bailet     Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Guest:             Rodney Goodyear – Did not show up

                        Topic – Car Wrecks

 

Business

Arising:                      NAPE Negotiations

Council will meet Monday, February 1st, 2016 at 7:30 p.m. to discuss the upcoming NAPE Negotiations. Mayor and Clerk/Manager will meet with the NAPE Representative and Outside Worker to begin the negotiations on February 9th, 2016 at 2:00 p.m.

 

Quad Insurance

The insurance has been taken off the Quad as requested except coverage for fire, theft and vandalism. The insurance company must be notified annually of the dates we want coverage on this vehicle.

 

Committees

Finance:                     2016 Budget

                                    The Town’s 2016 Budget has been accepted by Municipal Affairs.

 

Collection Reports Sept. – Dec. 31/15

As per the new requirement under the Tax Recovery Plan, collection reports covering the period September 1st to December 31st, 2015 were circulated to and reviewed by members. Monthly reports will be submitted for Council’s review starting at the end of January.

 

4th Quarter 2015 financial report

Circulated to and reviewed by members.

 

Property Tax/Crown Land

General Agreement that the 2015 Property Tax invoice for this property remains in effect. Resident to be notified as per the applicable sections of the Municipalities Act and Assessment Act.

 

Property Tax/Reassessment

Motion-3831-16-Deputy Mayor Peddle/Councillor D. Howell

Resolved to enter into a “Closed Session” to discuss this topic.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

                                    Discussion

                                    Motion-3832-16-Deputy Mayor Peddle/Councillor K. Blackwood

Resolved to return to an “Open Session” for the remainder of the meeting.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Motion-3833-16-Councillor D. Howell/Councillor L. Bailet

Resolved to apply the tax rates as per the assessments provided by the Municipal Assessment Agency.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Water Tax Exemption

Motion-3834-16-Deputy Mayor Peddle/Councillor L. Bailet

Resolved that the Water Tax Exemption is effective from the date written notification was received at the office as with other similar exemption requirements.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Public Works:           Water Report

                                    Satisfactory.

 

Public Works:           Clean & Safe Drinking Water Workshop

General Agreement that the Outside Worker and Part-time Outside Worker would attend the Annual Clean and Safe Drinking Water Workshop in Gander on March 22nd to March 24th and the Admin. Assistant would do the Chlorine Readings during this period.

 

Fire Dept:                  Pickup Tender

                                    Motion-3835-16-Councillor D. Howell/Councillor K. Blackwood

Resolved that the old Fire Dept. pickup would be put up on Tender “As is Where is”.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Hoses & Pump

Members were informed that 5 length of 1.5” x 100 ft. and 5 length of 2.5” x 100 ft. hose that were previously approved have been ordered but the total cost has increased to $5,932.50 as the prices submitted by the Fire Dept. were from 2014. 3 Quotes were received on the Fire Pump.

Motion-3836-16-Councillor K. Blackwood/Councillor M. Bailet

Resolved to purchase the Fire Pump at the cost of $7,369.14 from K & D Pratt which was the lowest quote received.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

FES Training School

The schedule for the Fire Services training school has been received. The training will take place in Grand Falls-Windsor from May 28th to June 3rd, 2016. This information has been forwarded to the Fire Chief and a hard copy has been printed to take to their next meeting.

 

Recreation:                Rink/Insurance

Advice was requested by the Clerk/Manager and obtained from the Town’s Insurance Broker and through the MNL Legal Advisory regarding the Town’s Insurance Coverage and our Due Diligence with both K-6 Hockey and General or Open Skating going on at the same time at the rink. They advised against having these two activities scheduled at the same time because if an injury occurred and a lawsuit was filed we would not be able to prove we were not negligent and had met our due diligent requirement.

Motion-3837-16-Councillor L. Bailet/Councillor M. Bailet

Resolved that “Open Skate” be removed from the Rink Schedule and replaced with “General Skating” and the split section be scheduled either Hockey or General Skating but not both during the same period. Further that during the General Skate times there will be no pucks allowed on the ice.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Accounts

Payable:

G & M Services                                  $ 442.57 – Gas/Diesel Town-315.54/FD127.03

Rockwater                                           $1,213.62 – Chlorine

Computer Shack Inc.                          $   124.29 – Toner – Printer

 

                                    Motion-3838-16-Deputy Mayor Peddle/Councillor K. Blackwood

                                    Resolved that the outstanding accounts be paid in full as presented.

                                   

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Correspondence:

From                            Regarding                               Action

Heritage Foundation    National Heritage Day             Mayor to sign proclamation

MMSB                         Backyard Compost Program    See following motion

 

                                    MMSB Backyard Composting Program

                                    Motion-3839-16-Councillor L. Bailet/Councillor D. Howell

Resolved that the Town take part in the MMSB 2016 Backyard Composting Program which involves purchasing 50 composting bins at a total cost of $1,100.00 which would be sold to community residents.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

New Business:            Stop Work Order

                                    Motion-3840-16-Councillor K. Blackwood/Councillor D. Howell

                                    Resolved to enter into a “Closed Session” to discuss this topic.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

It was agreed to contact the resident and follow up with a letter advising him not to do any more work on the shed until the issue is resolved and to contact NL Power to find out the cost to move the pole.

 

Assessment Review Commissioner

Clerk/Manager to check with Musgrave Harbour to see if someone on their council would be our Assessment Review Commissioner and someone on our council would then be theirs.

 

New Business:            Canada Summer Jobs

Some duties to be included with our 2016 Summer Student application are:

-        Assist with the community garden

-        Assist with the community composting

-        Assist with planting flower gardens and build flower boxes

-        Work with the summer students on the Recreation and Habitat Summer Programs as required

-        Assist the town departments with their Come Home Year Activities

 

Cat Problem

Issues of roaming cats were brought to council’s attention. As we are unable to enforce regulations regarding roaming animals, we do not have any such regulations in place. It was suggested to get live traps and bring the animals to the SPCA and to file a complaint with the RCMP.

 

Members

Business:                    MNL Regional Meeting

The MNL Central Regional Meeting has been scheduled for February 26th and 27th in Gander. Clerk/Manager was asked to book 2 rooms and members will advise the office if they wish to register.

 

Adjournment:           Motion-3841-16-Councillor D. Howell/Deputy Mayor Peddle

Resolved that council do now adjourn to meet again on Monday, February 8th, 2016 at 7:30 p.m.

 

In favour:        Mayor Howell              Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Meeting adjourned at 10:20 p.m.

 

 

 

 

 

Monday, January 11th, 2016

 

Minutes of the Regular Public Meeting of Council held on Monday, January 11th, 2016 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-3821-16-Councillor M. Bailet/Deputy Mayor Peddle

                                    Resolved that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of December 19th, 2015 which had been circulated to all members.

                                    Motion-3822-16 – Councillor L. Bailet/Councillor D. Howell

Resolved that the Minutes of the Regular Public Council Meeting of December 19th, 2015 be adopted as circulated.

                                               

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Committees

Finance:                     Budget

Members were informed that Municipal Affairs advised the following correction to the 2016 Budget: The government loan portion should be $62,077 instead of $69,338. This changes the Total Expenditures and Revenue to balance at $668,504 instead of $675,765. Adjustments have been made as requested.

 

Property Reassessment

Motion-3823-16-Councillor K. Blackwood/Deputy Mayor Peddle

Resolved to enter into a “Closed Session” to discuss these 2 topics.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Further research is required before a decision can be made on this matter. Results will be brought back to the next meeting.

 

Delinquent Account/Interest

Motion-3824-16-Councillor S. Winsor/Councillor D. Howell

Resolved that the request to have the interest taken off account #TCI0116 be approved as presented.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Motion-3825-16-Councillor D. Howell/Councillor K. Blackwood

Resolved to return to an “Open Session” for the remainder of the meeting.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Public Works:           Water Quality Report

Excellent Report – THM’s below recommended guideline and HAA’s only .8 above the recommended guidelines.

 

Water Shut off-leak

General Agreement that the resident be charged for ½ hour loader hire and 1 hour callout due to the situation. In the spring curb stops on all properties are to be measured, checked against current records and ensured that all curb stops are recorded as per previous directions.

 

Operator of the Year Nominations

Information only.

 

Fire Dept:                  Sale of Water

General Agreement that the Fire Dept. need to put a policy in place to deal with watering up boats. Town Administration’s role in this matter is only to send invoices, take the payments and issue the receipts.

 

Rink/Hoses

General Agreement that when the Fire Dept. receive their new hose, they will pass a couple of lengths of the old hose to the Rec Committee for flooding the rink.

 

Pickup/Cleanup

Our worker advised that the new Fire Dept. pickup rack has been completed and the truck will be put in service Dec. 12th. An email will be sent to the Fire Chief regarding the above and addressing the cleanup issue brought forward by the Fire Dept.

 

Rec. Committee:       Center update

                                    Motion-3826-16-Councillor D. Howell/Councillor L. Bailet

Resolved that the Part-time Town Worker will be hired to complete the plastering and plumbing at the Rec. Center as this work is required before the Electrical can be completed.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Accounts

Payable:

Central Office Equipment                  $     37.95 – Office Supplies (Paid)

CIBC Mellon                                      $   387.34 – Pension Premiums Dec. (Paid)

NAPE                                                 $     70.41 – Union Dues Dec. (Paid)

Receiver General for Canada             $2,530.20 – Payroll remit. Dec. (Paid)

Kean’s Pump Shop                             $   181.21 – W/S Supplies (Paid)

Carmanville Valufoods                      $     11.55 – Coffee Supplies (Paid)

NL Power                                           $   193.25 – Hydro – Lift Stn. (Paid)

NL Power                                           $   359.72 – Hydro – Mun. Bldg. (Paid)

NL Power                                           $   131.22 – Hydro – Chlor. Chamber (Paid)

NL Power                                           $   456.28 – Hydro – Garage (Paid)

NL Power                                           $   674.62 – Hydro – Fire Hall (Paid)

NL Power                                           $1,704.41 – Hydro – Street Lighting (Paid)

G & M Services                                 $ 178.04 – Gas: Town 133; FD 45 (Paid)

Bell Aliant                                          $   214.81 – Phone/Fax/Internet-Office (Paid)

Bell Aliant                                          $     75.37 – Phone – Fire Hall (Paid)

Bell Mobility                                      $     35.82 – Phone – Cell (Paid)

TRIO Benefits                                    $   338.56 – Health Premiums January (Paid)

Tulk’s Home Hardware                      $     56.84 – Lights – Town Office

Townsuite                                           $3,585.49 – Support Fee 2016

FCM                                                   $   205.02 – Membership Dues 2016

MNL                                                   $   891.77 – Membership Dues 2016

PMA                                                   $   165.00 – Membership Dues 2016

CNWM                                               $2,115.30 – Curbside Collection Fees – Dec.

CNWM                                               $1,895.84 – Tipping Fees – Dec.

Credit Bureau                                     $     27.12 – Collections Commission

MAA                                                  $3,332.00 – 1st Quarter Assessment Fees

Marlene Peddle                                  $     22.34 – Office Supplies

Dooley’s Trucking                             $   39.80 – Courier Service Return BA

 

                                    Motion-3827-16-Councillor S. Winsor/Councillor M. Bailet

                                    Resolved that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                       Regarding                              Action

RCMP                                     Quarterly Report                     Info Only

 

Members

Business:                    Community Gardening

General Agreement that the Town will support the Habitat Committee with their proposal for a Community Gardening Project as presented.

 

Adjournment:            Motion-3828-16-Councillor D. Howell/Deputy Mayor Peddle

Resolved that Council do now adjourn to meet again on Monday, January 25th, 2016 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 9:00 p.m.