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December 2017 Archive

 

 

Tuesday, December 19th, 2017

 

Minutes of the Regular Public Meeting of Council held on Tuesday, December 19th, 2017 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle (arrived late)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Chainsaw Course was added to the Agenda under Members Business.

                                    Motion-4177-17-Councillor G. Blackwood/Councillor S. Budgell

                                    Resolve that the Agenda be adopted as amended.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of December 4th, 2017 which had been circulated to all members.

                                    Motion-4178-17-Councillor S. Budgell/Councillor M. Wheaton

                                    Resolve that the Minutes of the Regular Public Council Meeting of December 4th, 2017 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business 

Arising:                      Bonavista Bay Search & Rescue 

                                    Motion-4179-17-Councillor M. Wheaton/Councillor D. Howell

                                    Resolve to donate $100.00 to the Bonavista Bay Search and Rescue.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Fire Dept. Complaint

The complaint is still being researched.  Findings will be brought back to Council for further discussion.

 

(Deputy Mayor Peddle arrived at the meeting at 7:40 p.m.)

 

Committees

Finance:                     2018 Budget

                                    Motion-4180-17-Councillor M. Wheaton/Councillor S. Budgell

Resolve to adopt the 2018 Budget balanced at $861,035 with the Mil Rate remaining at 5.75; the Water and Sewer Tax increased to $400/year and all other taxes and fees remaining the same as 2017 rates.  Further that Loader Hire would be removed from the 2018 Tax and Fee Schedule.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Roof – Municipal Bldg.

Members were informed that the roof on the Municipal Building needs to be replaced.  Members agreed that this can’t be done until Spring.  This will be brought back to a meeting in the Spring for further discussion.

 

Public Works:           Boil Water Advisory

The Boil Water Advisory has been removed with the exception of Noggin Cove Road and Main Street from Noggin Cove Road to Noggin Cove Head.  More testing was done today by Government Services and the results will be received later this week.

 

Spring Water Report

The Spring 2017 Water Report is available on the Environment and Conservation Water Resource website.  The THM’s and HAA’s for our area were slightly higher than the recommended guidelines.

 

Watershed Area – Buffer

Since the Town Watershed Buffer was increased a few years ago from 150 meters to 300 meters, a new boundary needs to be cut and signs need to erected stating “No Cutting – Watershed Area”.  Research is required regarding funding and the coordinates and distance around the pond.  The results will be brought back to a future meeting for further discussion.

 

Monthly Water Usage/Flow Data

Average flow data for November was 136,256 gal/day.

 

Chlorine Readings

Chlorine Readings for November were reviewed by members and found to be within the recommended guidelines.

 

Screens @ Pond

The screens at the Pond were cleaned on December 14/17.  The report and pictures were presented to and reviewed by members.

 

Accounts 

Payable:

Rockwater                                                        $1,482.12 – Chlorine

G & M Services                                               $    566.02 – Town 494:  FD 72

Tulk’s Home Hardware                                   $    123.51 – Batteries/Salt/Lights

Carmanville Valu Grocer                                $      10.15 – Kitchen Supplies

TRIO                                                               $    354.50 – Health Premiums Dec.

Action Car & Truck Accessories                    $      94.88 – Spreader Wiring

Computer Shack                                              $    126.49 – Toner

OK Tire                                                           $1,507.95 – Tires/Rims – Town P/U

Central Office Supplies                                   $    114.80 – Office Supplies

Computer Shack                                              $    471.45 – Printer Toners

 

Accounts

Payable:                     Motion-4181-17-Deputy Mayor Peddle/Councillor D.Howell

                                    Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Correspondence

From                           Regarding                              Action

SAM                            Ban the Bag Campaign           Petition in office for public viewing

SAM                            Participation                            Info Only

MAA                           Board of Directors                   Info Only

 

New Business:            Geese

A request was received for Council to put up signs asking residents Not to Feed the Geese.  As we are unable to erect signs on private property, the decision was made to post notices to this effect throughout the community and on the town website.

 

Shed Permit Request

The shed permit request at 186 Main Street was approved as per policy and the Town Accessory Building Permit Regulations.

 

Members 

Business:                    Video-Town

The town video has been completed by our Internet Technician, Mark Parsons and will be posted on the town website shortly.  

Motion-4182-17-Councillor G. Blackwood/Councillor D. Howell

Resolve to compensate Mark $200.00 for his work on the video which was done mostly on his own time.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Members

Business:                    Chainsaw Course (Added to Agenda)

Members were in agreement to schedule both Outside Workers for the Chainsaw Course.

 

Adjournment:            Motion-4183-17-Deputy Mayor Peddle/Councillor D. Howell

Resolve that Council do now adjourn to meet again on January 8th, 2018 at 7:30 p.m.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:40 p.m.

 

 

 

 

 

 

Monday, December 4th, 2017

 

Minutes of the Regular Public Meeting of Council held on Monday, December 4th, 2017 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Deputy Mayor Marlene Peddle

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4167-17-Councillor S. Budgell/Councillor M. Wheaton

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 20th, 2017 which had been circulated to all members.

                                    Motion-4168-17-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the Minutes of the Regular Public Council Meeting of November 20th, 2017 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Pigging Lines – Swab retrieval

The attempt to retrieve the swabs at the new waterline connection was unsuccessful.  Members agreed to take the hydrant at Noggin Cove Head apart and try to flush them through there.

 

Members agreed to check with the Town of New-Wes-Valley to borrow their camera/transmitter to find the swabs if they have the required equipment.

 

If neither of the above is successful, we may have to wait till spring to retrieve the swabs.

 

Government Services Officer will confer with Jim Pollett from Water Resource Management, Environment and Conservation for guidance on the status of the Boil Water Advisory due to the swabs stuck in the waterline.

 

W.S. Project update

The Engineer on site informed members that frontage has been an issue with the current water and sewer project.  Members agreed that Residents must be informed of the right of way that is 33 ft. from the center of the road and that the Town and Trans and Works have access to this area. 

 

Members agreed that this information must be given to the residents with all other pertinent information at the time the Engineer meets with the individual homeowner.  Members further agreed that this information should be presented in writing and the homeowner’s signature should be obtained indicating that they have received and understand the information presented.

 

Several safety issues were discussed regarding the water and sewer project.  These issues were identified to the Town Engineer and have since been addressed.

 

Respectful Workplace workshop

Members were informed that the facilitator for the “Creating a Respectful Workplace Workshop” is booked until the end of this year.  She has agreed to present the workshop for the Fire Department and Council in the New Year. 

 

Business

Arising:                      Playground

                                    We are awaiting a response from the School Board.

 

Committees

Finance:                     CEEP Amendment

                                    Motion-4169-17-Councillor D. Howell/Councillor D. Day

Resolve to accept the funding of $11,938.37 for the Community Enhancement Program amendment as presented.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

W.S. Project Extra Funding

Motion-4170-17-Councillor G. Blackwood/Councillor M. Wheaton

Resolve to request approval from Municipal Affairs to extend our current water and sewer project to install water/sewer lines an extra 82 meters; install 1 service, and reconnect service to the Government Wharf at the cost of $102,576.64.  This funding would come from the unused amount of approx. $61,000 from the $1,000,000 originally approved and approx. $60,000 in savings on the current contract. 

 

In favour:        Mayor Howell                         Councillor S. Budgell

                        Councillor D. Day                  Councillor M. Wheaton

                        Councillor G. Blackwood       Councillor D. Howell

Opposed:         0

Abstaining:     0

Motion Carried.

 

Capital Works Application 2018-2019

Motion-4171-17-Councillor D. Howell/Councillor G. Blackwood

Resolve that the town will pay its share ($99,195.47) and cover the HST Rebate ($100,882.79) on our Capital Works 2018-2109 Water and Sewer Project from our own existing funds.  The total amount committed from our own funds is $199,078.26.  The estimated cost of the project is $1,082,837.51.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                        Councillor D. Day                  Councillor M. Wheaton

                        Councillor G. Blackwood       Councillor D. Howell

Opposed:         0

Abstaining:     0

Motion Carried.

                       

Public Works:           Line Flushing/Swabbing

Due to the lateness of the season, flushing/swabbing lines is not recommended at this time because it could create frazzled ice in the intake screen.  This would require divers and be very costly.

 

Fire Dept:                  Used Bunker Gear

Information on free used Bunker Gear has been forwarded to the Fire Chief to be presented to their members.

 

2018 Budget

The Fire Dept. 2018 Budget includes 4 portable radios, accountability tags, accountability board, set of bunker gear and 10 nfpa rated flashlights.  The budget will be passed to the Finance Committee for consideration in the town 2018 Budget.

 

S.C. Parade/Pickup

The request to use the Town Pickup to pull the Santa sleigh in the Parade was approved as per policy.  It was agreed to remind the members that our insurance provider stated that children/passengers are not permitted to ride in the truck pan or sleigh under our policy.

 

FES Assessment

The Fire Department Assessment has been received from Fire and Emergency Services.  A copy is also provided to the Fire Chief. 

 

Accounts

Payable:

NL Power                                            $    383.57 – Hydro – Fire Hall (Paid)

NL Power                                            $    270.72 – Hydro – Mun. Bldg. (Paid)

NL Power                                            $    158.21 – Hydro – Booster Stn. (Paid)

NL Power                                            $      61.76 – Hydro – Chlor. Cham. (Paid)

NL Power                                            $      43.07 – Hydro – Garage (Paid)

CNWM                                                $2,161.52 – Curbside Collection Fees

Receiver General for Canada              $2,251.11 – Payroll Remittance

CIBC Mellon                                       $   410.78 – Pension Premiums

NAPE                                                  $     56.42 – Union Dues

Bell Aliant                                           $   246.96 – Phone/Fax/Internet – Office

Bell Aliant                                           $     76.70 – Phone – Fire Hall

Action Car & Truck Accessories        $    284.63 – Wiring/Install Sander

Pennell’s Service Station                    $        2.88 – Battery Lug – Trailer

NL Power                                            $1,744.85 – Hydro – Street Lighting

Bell Mobility                                       $     36.45 – Phone – Cell

CNWM                                                $2,156.96 – Tipping Fees – November

 

                                    Motion-4172-17-Councillor D. Howell/Councillor M. Wheaton

                                    Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                        Councillor D. Day                  Councillor M. Wheaton

                        Councillor G. Blackwood       Councillor D. Howell

Opposed:         0

Abstaining:     0

Motion Carried.

 

Correspondence

From                                                   Regarding                              Action

CNWM                                               CRSB 2018 Budget                 Info Only

MHA Bragg                                        Small Grants Applications      Bring back to Jan. Meeting

CNWM                                               MMSB Funding                      Info Only

Bonavista Bay Search/Rescue            Request for Donation              Tabled to next meeting.

 

New Business:           Shed Permit

The request to build a shed 24 ft. x 32 ft. at 83 Main Street South was approved as per policy and the Town’s Accessory Building Permit Regulations.

 

Members

Business:                    Turkeys – Fire Dept.

Members agreed to present a Christmas Turkey to each fire department member as per policy.

 

Members

Business:                    Christmas Bonus

Clerk/Manager left the meeting at 9:10 p.m. due to a conflict of interest

Discussion

Clerk/Manager returned to the meeting at 9:27 p.m.

Motion-4173-17-Councillor D. Day/Councillor G. Blackwood

Resolve that the Christmas Bonus would be last year’s higher rate for the full time workers and remain the same for the part-time workers.

 

In favour:        Councillor D. Day                  Councillor G. Blackwood

Opposed:         Mayor Howell                        Councillor S. Budgell

                        Councillor M. Wheaton         Councillor D. Howell

Abstaining:     0

Motion Defeated.

 

Clerk/Manager left the meeting at 9:30 p.m. due to a conflict of interest

Discussion

Clerk/Manager returned to the meeting at 9:35 p.m.

Motion-4174-17-Councillor D. Howell/Councillor M. Wheaton

Resolve that the Christmas Bonus would be the same as in previous year.

 

In favour:        Mayor Howell                        Councillor D. Howell

Opposed:         Councillor S. Budgell            Councillor D. Day

                        Councillor M. Wheaton         Councillor G. Blackwood

Abstaining:     0

Motion Defeated.

 

Clerk/Manager left the meeting at 9:37 p.m. due to a conflict of interest

Discussion

Clerk/Manager returned to the meeting at 9:50 p.m.

Motion-4175-17-Councillor D. Howell/Councillor S. Budgell

Resolve that the Christmas Bonus remain the same.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                        Councillor M. Wheaton          Councillor D. Howell

Opposed:         Councillor D. Day                  Councillor G. Blackwood

Abstaining:     0

Motion Carried.

 

Members

Business:                    Christmas Hours

Members agreed that the office will be closed on December 25th and 26th and remain open for the remainder of that week.  Further that the office would be closed on January 1st, 2018 and remain open for the remainder of that week.

 

Adjournment:            Motion-4176-17-Councillor D. Howell/Councillor S. Budgell

Resolve that Council do now adjourn to meet again on Monday, December 18th, 2017 at 7:30 p.m.

 

In favour:        Mayor Howell                        Councillor S. Budgell

                        Councillor D. Day                  Councillor M. Wheaton

                        Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

Abstaining:     0

Motion Carried.

 

Meeting adjourned at 9:55 p.m.