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November 2018 Archive

 

 

Monday, November 26th, 2018

 

Minutes of the Regular Public Meeting of Council held on Monday, November 26th, 2018 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Michael Wheaton

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

                                    Guest:  Jim Harty, Town Engineer

 

Absent:                       Councillor Gordon Blackwood

                                    Councillor Dwight Day (Leave of Absence)

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4360-18-Councillor D. Howell/Councillor M. Wheaton

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of November 5th, 2018 which had been circulated to all members.

                                    Motion-4361-18-Councillor M. Wheaton/Councillor S. Budgell

                                    Resolve that the Minutes of the Public Council Meeting of November 5th, 2018 be adopted as circulated.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

                                    

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Emergency Council Meeting of November 23rd, 2018 which had been circulated to all members.

                                    Motion-4362-18-Councillor D. Howell/Deputy Mayor Peddle

Resolve that the Minutes of the Emergency Council Meeting of November 23rd, 2018 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Guest:                         Jim Harty, Town Engineer - W.S. Project Change Order

Concerns were brought forward from the Regional Engineer at Municipal Affairs regarding the New Procurement Act and a Change Order on our Water and Sewer Project.  Mr. Harty explained the change order included figures from the previous approved funding as well as the extension amount.  Members were in agreement that as approval was received from the Minister to continue the project with the same contractor and engineer we followed protocol as required.

Motion-4363-Councillor M. Wheaton/Deputy Mayor Peddle

Resolve to send a registered letter to the Regional Engineer at Municipal Affairs with a copy of the Minister’s approval letter.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business 

Arising:                      Burry’s Lane Turn-around

Mayor Howell will check the site with outside workers to determine the amount of bog if any.  Clerk/Manager will check with contractors for size of load.

 

Business

Arising:                      FD Pickup Mirror

Fire Chief White reported they found a used mirror for the Fire Department pickup on ebay for $136.00.  Deputy Mayor Peddle suggested they check Standard Auto Glass to get a price on replacing the glass only.  

 

Pond – Gate/Fence

Members were in agreement to begin the fencing and gate at the Pond as per the drawing provided by Mayor and Outside Worker as soon as weather permits.

 

Property at 113 Main St. (Privileged Session)

Motion-4364-18-Councillor D. Howell/Councillor S. Budgell

Resolve to enter into a Privileged Session to discuss this topic.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4365-18-Councillor S. Budgell/Councillor M. Wheaton

Resolve to return to an Open Meeting for the remainder of the meeting.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Property at 113 Main Street

                                    Motion-4366-18-Councillor S. Budgell/Councillor M. Wheaton

Resolve to proceed with legal action as presented from Stewart McKelvey Law Firm.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Garage Rewire/Upgrade

Two (2) quotes have been received regarding the Town Garage rewire.  We are waiting to receive at least 1 more quote before bringing back to Council for their decision.

 

Nuisance Calls – Fire Dept. Phone

The Fire Dept. phone number was registered with the National Do Not Call List on November 8/18 which could take up to 30 days to take effect.  This will be monitored up to Dec. 15th and results will be brought back to Council.

 

OH&S Committee Training

Clerk/Manager informed members that she did not attend the OH&S Committee Training due to work commitments and she designated the Safety Coordinator attend with the other member representative.  Concerns were then raised by Councillor M. Wheaton and Deputy Mayor Peddle and discussed regarding the OH&S Committee Training and the Safety Program in general.

 

Christmas Tree Lighting

The Christmas Tree Lighting has been scheduled for December 7th, 2018 at 7:30 p.m. and will be held at the Recreation Center.  Members were in agreement that the base would be cement on a wooden pallet that can be easily moved with the forklift.

 

Business

Arising:                      CEEP

Members were given a brief update on the status of the Community Enhancement Program.

 

Committees

Finance:                     Sewer Line Easement

                                    Motion-4367-18-Councillor D. Howell/Deputy Mayor Peddle

Resolve to sign the lease for the Sewer Line Easement and pay the applicable fees in the amount of $415.00 as presented from the Department of Fisheries and Land Resources.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Salt & Sand Pickup

Tabled to next meeting.

 

Public Works:           Water Reports

                                    Satisfactory.

 

Hydraulic Hose Leak/Loader

A Spill Report Form regarding a hydraulic hose leak was presented to and reviewed by members.

 

Waterline leak/Shut off

Motion-4368-18-Councillor D. Howell/Councillor M. Wheaton

Resolve to seek legal advice regarding this incident.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor D. Howell

Opposed:         Councillor M. Wheaton

Abstaining:      0

Motion Carried.

 

Public Works:            Hydrants

Motion-4369-18-Deputy Mayor Peddle/Councillor D. Howell

Resolve that in future, hydrants are to be winterized within the first week of October.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Generator Shed

Pictures of the Generator Shed moved off its blocks during the last wind storm were presented to and reviewed by members.  Members were in agreement to use 2- 6 x 6 boards and anchor the shed to the boards.

 

Sander/Operator

Table to next meeting.

 

Fire Dept:                   Injury Report

Members were informed of a firefighter injury that occurred while fighting a recent fire.  The appropriate injury reporting forms were completed and forwarded to Workplace NL.

 

Fire Reports

Three fire reports were presented to members for information and retention in town files.

 

Incident Report

An incident report regarding the overhead fire bay door was presented to members.  The investigation is ongoing.  Updates will be provided to members.

 

Fire Dept:                   Request for Leave of Absence

                                    Motion-4370-18-Councillor D. Howell/Councillor M. Wheaton

Resolve that a Leave of Absence from the Fire Department requested by Enos Wheaton be approved as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Rec. Committee:        Membership Request

                                    Motion-4371-18-Councillor D. Howell/Councillor S. Budgell

Resolve to approve the request to allow Corey Boone to join the Recreation Committee as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Accounts 

Payable:

Central Office Equipment                               $    20.23 – File Folders

Central Office Equipment                               $    89.53 – Storage Boxes/Stubs

Carmanville Value Grocer                              $    10.77 – Kitchen Supplies

TRIO                                                               $   272.02 – Health Premiums

Rockwater                                                       $1,482.12 – Chlorine

Carmanville Public Library                            $   100.00 – Annual Donation

Phoenix Academy                                           $     50.00 – Annual Scholarship Don

G & M Services                                              $   339.07 – Town 203.03: F 136.04

David Parsons                                                 $      30.00 – Heater Repair FH

William O’Reilly                                            $    320.00 – Registration OH&S

NL Power                                                        $    136.83 – Hydro – Garage

NL Power                                                        $      96.82 – Hydro – Chlor. Cham.

NL Power                                                        $    327.81 – Hydro – Mun. Bldg.

NL Power                                                        $    168.80 – Hydro – Booster Stn.

NL Power                                                        $    482.64 – Hydro – Fire Hall

NL Power                                                        $      42.63 – Hydro – Lift Station

Carmanville Value Grocer                              $      24.88 – Kitchen/Janitorial

Car Quest                                                        $    103.41 – Hydraulic Hose

Central Office Equipment                               $      27.26 – Office Supplies

NLCSA                                                           $    483.00 – Reg. Confined Space

 

                                    Motion-4372-18-Deputy Mayor Peddle/Councillor S. Budgell

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                       Regarding                              Action

CNWM                                   2019 Budget                            Info Only

 

Adjournment:            Motion-4373-18-Deputy Mayor Peddle/Councillor D. Howell

Resolve that Council do now adjourn to meet again on Monday, December 10th, 2018 at 7:30 p.m.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor S. Budgell    Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 10:45 p.m.

 

 

 

 

 

Monday, November 5th, 2018

 

Minutes of the Regular Public Meeting of Council held on Monday, November 5th, 2018 in Council Chambers.

 

Attendees:                  Mayor Keith Howell

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell (arrived late)

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Michael Wheaton

                                    Councillor Dwight Day (Leave of Absence)

 

Call to Order:            Chair @ 7:40 p.m.

 

Agenda:                      Motion-4351-18-Councillor D. Howell/Deputy Mayor Peddle

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of October 17th, 2018 which had been circulated to all members.

                                    Motion-4352-18-Deputy Mayor Peddle/Councillor D. Howell

Resolve that the Minutes of the Public Council Meeting of October 17th, 2018 be adopted as circulated.

                                   

                                    In favour:         Mayor Howell                       Deputy Mayor Peddle

                                                            Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining;      0

                                    Motion Carried.

 

Business

Arising:                      Live Fire Training

The live fire training is scheduled at the Gander Fire Department Training Grounds for November 17th, 2018, with 6 of our members attending.  Gander has agreed to provide 4 SCBA’s with spare bottles for this training so our members will only need to take 2 SCBA’s with them.  There is an action plan developed for the remaining members in case of a fire call and there will be 4 SCBA’s left for use if required.

 

Burry’s Lane Turn-around

(Councillor S. Budgell arrived at the meeting at 7:45 p.m.)

Motion-4353-18-Councillor D. Howell/Councillor S. Budgell

Resolve to proceed with the extension at the end of Burry’s Lane to provide space for the CNWM garbage truck to turn around adhering to the applicable safe work procedures.

 

In favour:         Mayor Howell               Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

FD Pickup Mirror

It is still unknown how the pickup mirror was broken but it may have happened during the latest firefighting incident.  Members were in agreement to check price and availability for used mirror and bring results back to next meeting.

 

Pond – Gate/Fence

Members were advised that there is still confusion as to the work to be done in this area.  Mayor Howell will assist the Outside Workers in determining what needs to be done.

 

Business

Arising:                      Property at 113 Main St.

As Council’s previous two written request to remove material on this property has not been complied with, Clerk/Manager was instructed to get Legal advice on options available to the town.

 

Chlorination Chamber Upgrade

Approval has been received from the Gas Tax Secretariat for the amount of $46,408 towards the Chlorination Chamber Upgrade.  Town Engineer is working on obtaining the 3 quotes required.  Results will be brought back to council for the award.

 

Mun. Bldg. Bathroom

Members were in agreement that provided the Outside Worker indicates in writing his satisfaction to get the part-time worker to do this job, it will be offered to the part-time worker.

 

Garage Rewire/Upgrade

Several electricians have been contacted regarding the rewire or upgrade at the town garage.  Quotes have not yet been received.  Gas Tax will be contacted to see if this work is eligible under Gas Tax Funding.  Results will be brought back to Council.

 

Nuisance Calls – Fire Dept. Phone

Members were in agreement to put the Fire Department phone number on a “No call list” as recommended by Bell Aliant in an attempt to end the daily nuisance calls being received.

 

Printer Toners

Printer Toners have been ordered from Quest 4 Toners at the total cost of $83.73, tax and shipping included.  Delivery time and the toner life will be assessed and results brought back to Council.

 

Committees

Finance:                     2018-2019 Capital Works Application

Written notification was received from Municipal Affairs that our 2018-19 Municipal Capital Works Application was not approved due to their limited program budget.  Application for the 2019-20 Capital Works Program is currently being completed.

 

Collective Bargaining

NAPE Representative has requested to start the collective bargaining on November 19th, 2018.  Members were in agreement to request their proposal be submitted to council for their consideration.  Following this a date to start negotiations would be then be set.

 

Ongoing Safety Requirements

A list of ongoing safety requirements including the CEEP program SOP’s and Safety Orientation packages required was presented to council for consideration.

Motion-4354-18-Councillor D. Howell/Councillor G. Blackwood

Resolve to hire the previous Safety Coordinator to complete the task identified.  Further that regular updates be provided to Council.

 

In favour:         Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell     Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Public Works:           Monthly Usage/Flow Data

The monthly water usage and flow data for October was presented to and reviewed by members.  The average daily usage was 128,762 gal/day. 

 

Chlorine Readings

The daily chlorine readings for October were presented to and reviewed by members.  Readings are with the recommended guidelines.

                                                                                                           

Accounts

Payable:

NL Power                                            $1,775.52 – Hydro – Street Lighting

NL Power                                            $   230.89 – Hydro – Municipal Building

NL Power                                            $   204.33 – Hydro – Fire Hall

NL Power                                            $     70.87 – Hydro – Garage

NL Power                                            $     77.27 – Hydro – Chlorination Chamber

NL Power                                            $   141.96 – Hydro – Booster Station

NL Power                                            $     39.57 – Hydro – Lift Station

NLCSA                                               $    149.50 – Reg – Traffic Control/Flagging

NLCSA                                               $    149.50 – Reg – Trenching/Excavation

CNWM                                               $2,161.52 – Curbside Collection Fees

CNWM                                               $2,791.26 – Tipping Fees

Carmanville Value Grocer                  $    17.08 – Janitorial/Kitchen Supplies

Bell Aliant                                           $ 296.36 – Phone/Fax./Internet – Office

Bell Aliant                                           $    76.70 – Phone – Fire Hall

Bell Mobility                                       $    36.45 – Phone – Cell

NAPE                                                  $    70.61 – Union Dues – October

CIBC Mellon                                      $ 419.46 – Pension Premiums – October

Receiver General for Canada              $2,662.79 – Payroll Remittance – October

G & M Services                                  $   598.37 – Gas – Town

Tulk’s Home Hardware                      $   160.49 – Paint/Primer Loader/Gar. Supplies

NLCSA                                               $   483.00 – Registration re Fall Protection

 

                                    Motion-4355-18-Councillor D. Howell/Councillor S. Budgell

                                    Resolve that the outstanding accounts be paid in full as presented.

In favour:         Mayor Howell               Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

New Business:            Complaint re Business

An anonymous letter complaining about a business owner was presented to and reviewed by members.

 

Members

Business:                    Clerk/Manager Training

Clerk/Manager will be attending OH&S Training on November 19th and 20th and PMA training on November 23rd, 2018.

 

Christmas Tree Lighting & Christmas Gifts- PCH

Motion-4356-18-Councillor D. Howell/Deputy Mayor Peddle

Resolve that the town’s annual Christmas Tree Lighting and Gifts for the Residents at Carmanville Terrace would be made policy.

 

In favour:         Mayor Howell               Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Town Website – Community History

The town’s Internet Technician, Mark Parsons, has compiled a detailed community history on the town’s website.  A copy was presented to and reviewed by members.  The community history was informative and well documented and is available to all residents and tourist on the town’s website.

 

Adjournment:           Motion-4357-18-Councillor D. Howell/Councillor S. Budgell

Resolve that Council do now adjourn to meet again on Monday, November 19th at 7:30 p.m.

 

In favour:         Mayor Howell               Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:15 p.m.