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Aunt Martha



October 2013 Archive

 

Monday, October 21st, 2013

 

Minutes of the Regular Meeting of Council held on Monday, October 21st, 2013 in Council Chambers.

 

Attendees:     Mayor Keith Howell

Deputy Mayor Marlene Peddle

Councillor Dale Howell

Councillor Kim Blackwood

Councillor Michel Bailet

Councillor Linda Bailet

Clerk/Manager Dianne Goodyear

 

Absent:         Councillor Sam Winsor

 

Call to Order: Chair @ 7:30 p.m.

 

Agenda:                Motion-3522-13-Councillor L. Bailet/Councillor D. Howell

Resolved that the Agenda be adopted as circulated.

 

In favour:       Mayor Howell              Deputy Mayor Peddle

Councillor D. Howell   Councillor K. Blackwood

Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Minutes:                Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular

Council Meeting of October 7th, 2013 which had been circulated to all members.

           Motion-3523-13-Deputy Mayor Peddle/Councillor L. Bailet

           Resolved that the Minutes of the Regular Council Meeting of October 7th, 2013 be adopted

           as circulated.

 

In favour:       Mayor Howell              Deputy Mayor Peddle

Councillor D. Howell   Councillor K. Blackwood

Councillor M. Bailet    Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Business

Arising:                      Garbage on Property

      Motion-3524-13-Councillor L. Bailet/Councillor D. Howell

      Resolved to send our Part-time Outside Worker to clean up the prohibited items from the

      bonfire pile.

 

In favour:          Mayor Howell               Deputy Mayor Peddle

---------------------Councillor D. Howell    Councillor K. Blackwood

---------------------Councillor M. Bailet     Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Part-time O/S Worker

One application received for the Part-time O/S Worker position.  The applicant later withdrew leaving the position still open.  Clerk/Manager will check with the part-time backup worker and see if he’s interested.  If so, he will be sent to take WHMIS so he can look after the Chlorine Readings in the absence of the O/S Worker.

 

Fall Clean up

Scheduled for November 4 – 8, 2013 following the previous schedule of sorting items for pick up.  This will have to be coordinated with the hours the transfer station is open.  Notices will be posted to this effect and it will be included in the upcoming newsletter.

 

Line Flushing Motion 3517-13 (MIN1913)

Motion 3517-13 – Meeting of Oct. 7th, 2013 read as follows:

Motion-3517-13-Councillor D. Howell/Councillor L. Bailet

Resolved to flush the lines properly (do one hydrant, skip one hydrant).  If we get complaints of dirty water, then we would pig the lines.  Further that if the procedure is not done right, it will have to be redone or hire someone else to do it.

Amendment to/clarification of Motion 3517-13 as follows:

Motion-3525-13-Councillor D. Howell/Councillor L. Bailet

Resolved to add the following to Motion 3517-13:

 

 That if the Outside Worker refuses to do the job the way we want it done, we will take

 the hours from him and give them to the backup worker.

In favour:       Mayor Howell              Deputy Mayor Peddle

Councillor D. Howell   Councillor K. Blackwood

Councillor M. Bailet     Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Plow – Loader

General Agreement to check prices of a new Backhoe/Loader including Bucket and Plow attachments and extended boom on the Backhoe.  Councillor M. Bailet will research further and bring results back to next meeting.

 

Come Home Year

General Agreement that a letter would be sent to the CHY Committee stating that we have received information from CWT regarding their role in the Come Home Year they hosted this past summer.  Council would like to meet with a couple of their committee members to clarify what role Council is expected to provide and to clarify some issues that have been identified.  Preferred time and date of meeting is Tuesday, Oct. 29th at 1:00 p.m.  Otherwise, Wednesday, Oct. 30th, at 1:00 p.m.

 

Committees

Finance:                     3rd Quarter Financial Reports

Financial Reports for the 3rd Quarter 2013 were circulated and reviewed by all members.  Town is in good financial standing and on par for this time of year.

 

      Public Works  Water Report

      Satisfactory.

 

Water Usage/Flow Data – Sept.

The Water Usage/Flow Data report for September was reviewed.  Average usage around 150,000 gals/day.

 

Water Pressure/Screens

Motion-3526-13-Deputy Mayor Peddle/Councillor M. Bailet

Resolved to have the Outside Worker check the screens weekly from April to December and monthly from January to March.  Further to clean the screens monthly from April to December and as required from January to March.

 

In favour:     Mayor Howell               Deputy Mayor Peddle

Councillor D. Howell    Councillor K. Blackwood

Councillor M. Bailet     Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Watershed Gate/Building

At a recent visit to the Watershed area, the following items were identified for repair/installation:

- No gate – Gate from old dump should be located/installed

- Very few signs – Extra signs are available to be erected

- Eves on the building need to be replaced/capped

- Building needs to be painted.

This will be passed on to the Outside Worker or Part-time Worker to be completed as soon as possible.

 

Water leak – Main St. South

Members were informed that a water leak at a curb stop on Main Street South was identified and investigated by Mayor and Clerk/Manager last week.  It will be repaired within a couple of days.

 

Chemical Feed Pump

Chlorine has accumulated at the back of the new Chlorine Feed Pump which needs to be resolved before payment of the invoice occurs.  Town Engineer will be called to look at the pump and see if the problem is with the pump or with the connection.  Results will be brought back to the next meeting.

 

Fire Dept:                  Tender

A Tender received from W. Sheppard dated Oct. 8th, was withdrawn Oct. 9th, 2013.  No other tenders were received.  Information will be forwarded to the Fire Dept. to determine if they want to retender.

 

      Training

Two names were submitted for Pump Operations Training in Springdale on Oct. 26th and 27th.  However, one of the firemen is off with an injury so cannot attend the training and the other does not have a driver’s license so is unable to attend as well.

 

Accounts

Payable:

The Beacon                                                                 $97.45 – Ad -Tender for F.D. Pickup

Professional Tire Limited                                           $180.69 – Loader Tubes

Atlantic Technical Services Limited                          $1,606.86 – Chemical Feed Pump

Computer Shack                                                         $112.99 – Ink Cartridge/New Printer

 

       Motion-3527-13-Councillor K. Blackwood/Councillor M. Peddle

Resolved that the outstanding accounts be paid in full with the exception of the invoice from Atlantic Technical Services Limited for the Chemical Feed Pump.

 

In favour:     Mayor Howell               Deputy Mayor Peddle

Councillor D. Howell    Councillor K Blackwood

Councillor M. Bailet     Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Correspondence

From                                                  Regarding                                                       Action

Central Health                                    Invitation to attend AGM                                Info Only

MNL InfoNote                                   New Minister of Municipal Affairs                 Info Only

 

Members

Business:                    Rental of Fire Hall

      Motion-3528-13-Councillor L. Bailet/Councillor K. Blackwood

Resolved that the monies received from the Rental of the Fire Hall on October 12th be donated to the Fire Department.

 

In favour:         Councillor D. Howell   Councillor K. Blackwood

---------------------Councillor M. Bailet    Councillor L. Bailet

Opposed:         1 – Deputy Mayor Peddle

Abstaining:      1 – Mayor Howell – due to Conflict of Interest

Motion Carried.

 

Municipal Budgeting

Offered in Gander on October 31st, 2013.  Deadline for registration is Tuesday, Oct. 22/13.  Clerk/Manager will attend.  Anyone else interested is asked to notify the office by Oct. 22/13.

 

Councillor Orientation

Scheduled for Dec. 7th, 9 am – 5 pm – Gander.  All elected officials are encouraged to attend.  Clerk/Manager and Councillor M. Bailet will attend.  Anyone else interested in attending is asked to notify the office by Nov. 27/13.

 

Property Assessment Seminar

Offered on Dec. 5/13 from 9 am to 5 pm in Gander.  Clerk/Manager and Councillor M. Bailet will attend.  Anyone else interested in attending is asked to notify the office by November 27/13.

 

Clerk/Manager Vacation

Clerk/Manager will be taking vacation from Thursday, Oct. 24th to Monday, Oct. 28th, inclusive.  The Part-time Clerk will work in the office in the afternoons as she is doing the Chlorine Readings in the mornings during this period.

 

Adjournment:              Motion-3529-13-Councillor D. Howell/Deputy Mayor Peddle

   Resolved that Council do now adjourn to meet again on Monday, November 4th, 2013

   at 7:30 p.m.

 

--------------------------------In favour:         Mayor Howell              Deputy Mayor Peddle

-----------------------------------------------------Councillor D. Howell   Councillor K. Blackwood

-----------------------------------------------------Councillor M. Bailet    Councillor L. Bailet

--------------------------------Opposed:         0

--------------------------------Abstaining:      0

--------------------------------Motion Carried.

 

--------------------------------Meeting adjourned at 10:20 p.m.

 

 

 

 

 

Monday, October 7th, 2013

 

Minutes of the Regular Meeting of Council held on Monday, October 7th, 2013 in Council Chambers.

 

Attendees:--- Mayor Keith Howell

Deputy Mayor Marlene Peddle

Councillor Dale Howell

Councillor Kim Blackwood

Councillor Linda Bailet

Clerk/Manager Dianne Goodyear

 

Guest:            Angela Ellsworth, CHC Committee

 

Absent:         Councillor Michel Bailet

Councillor Sam Winsor

 

Call to Order: Chair at 7:30 p.m.

 

Agenda:                Motion-3515-13-Councillor L. Bailet/Deputy Mayor Peddle

Resolved that the Agenda be adopted as circulated.

 

In favour:       Mayor Howell              Deputy Mayor Peddle

Councillor D. Howell   Councillor K. Blackwood

Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Minutes:               Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular

 Council Meeting of September 23rd, 2013 which had been circulated to all members.

 Motion-3516-13-Councillor L. Bailet/Councillor D. Howell

 Resolved that the Minutes of the Regular Council Meeting of September 23rd, 2013

 be adopted as circulated.

 

 In favour:      Mayor Howell              Deputy Mayor Peddle

Councillor D. Howell   Councillor K. Blackwood

Councillor L. Bailet

 Opposed:         0

 Abstaining:      0

 Motion Carried.

 

Guest:                         A. Ellsworth, CHY Committee

Mayor Howell welcomed Ms. Ellsworth to the Meeting.  Ms. Ellsworth is the Chair Person of a Come Home Year Committee. The Committee is seeking Council and the Mayor’s support and involvement with this group in putting together a Come Home Year for 2016 for the towns of Carmanville, Noggin Cove and Frederickton.  Ms. Ellsworth presented and left for Council’s perusal a copy of a Come Home Year Planning Guide and brochure from the Centreville-Wareham-Trinity Come Home Year 2013.

A copy of her presentation is attached to the Minutes.  Clerk/Manager to do further research regarding the expectations, roles and responsibilities with respect to Council’s involvement and bring results back to a future meeting for further discussion.

 

Business

Arising:                      Garbage on Property

Clerk/Manager will contact the Dept. of Environment to get a list of what materials are and are not suitable to burn.  This list will be forwarded to the resident(s) who will be instructed to keep the materials not suitable for burning for our fall clean up or take them to the landfill himself within a specified period.  Further that as a Fireman, he should already be aware of what materials are suitable or not suitable for burning.  A letter will be written to the other resident whose name was brought forward regarding the garbage pile and requesting the removal of any materials placed there by this individual.

 

Fall Clean up

Will be left as scheduled (Oct. 28 – Nov. 1/13) provided the part time worker position is filled in time.  If not, the clean-up will be rescheduled at the next meeting.

 

Line Flushing

Motion-3517-13-Councillor D. Howell/Councillor L. Bailet

Resolved to flush the lines properly (do one hydrant, skip one hydrant).  If we get complaints of dirty water, then we would pig the lines.  Further that if the procedure is not done right, it will have to be redone or hire someone else to do it.

 

In favour:         Mayor Howell              Deputy Mayor Peddle

- -- Councillor D. Howell   Councillor L. Bailet

Opposed:         1 – Councillor K. Blackwood

Abstaining:      0

Motion Carried.

 

Councillor K. Blackwood requested to let the record show that she requested the opposite approach – pigging first, then flushing the lines.

 

--------- Chlorine Readings Sept.

The Chlorine Readings for the month of September were presented to Council for review.   Procedures are currently being developed to accurately record the daily ratio of chlorine/water required to achieve consistent acceptable readings at the end of the lines.

 

Part-time O/S Worker

The closing date for the Part-Time Outside Worker position is October 16th, 2013.  If there is more than 1 applicant, a hiring committee will be formed as soon as possible to fill the position. If there is only one qualified applicant, the position will be filled immediately following the closing date.

 

Town Website

Motion-3518-13-Councillor L. Bailet/Councillor D. Howell

Resolved to offer Mark Parsons $15.00 per hour to update the Town Website for a maximum of 2 hours per week.  Further that this agreement would be reviewed in 6 months.

 

In favour:         Mayor Howell               Deputy Mayor Peddle

    Councillor D. Howell   Councillor K. Blackwood

    Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Committees

      Public Works: Water Reports

---------------------------- -Satisfactory

 

Plow

Members were informed that Lloyd Parsons has a plow for sale at the cost of $2,500.00.   The plow would have to be modified to fit our Loader.  Clerk/Manager will check with Municipal Affairs to see if the 90/10 split applies to new and used Backhoes, Loaders, or Plows.

Results will be brought back to next meeting for further discussion.

 

BNJC Meeting

Mayor Howell will attend the Bonavista North Joint Council Meeting in Centreville on October 16th, 2013.

 

 Fire Dept:                 Electrical Training

A Fire Electrical Training seminar will be held in Campbellton on November 4th at 7:00 p.m.  This information will be passed on to the Fire Department to see if they are interested in attending.

 

Service Inspection Report

A quote for a service inspection on the fire hall overhead doors was presented for information and retention.

 

Fire Hall

Motion-3519-13-Councillor L. Bailet/Deputy Mayor Peddle

Resolved that once a month we would have the Outside Worker clean the Fire Hall – floor, bathrooms, kitchen, etc.

 

In favour:         Mayor Howell              Deputy Mayor Peddle

    Councillor D. Howell   Councillor K. Blackwood

    Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Accounts

Payable:

NL Power                                                                     $1,717.08 – Hydro - Street Lighting (Paid)

NL Power                                                                     $     27.18 – Hydro - Garage (Paid)

NL Power                                                                     $   113.17 – Hydro – Booster Station (Paid)

NL Power                                                                     $     68.17 – Hydro – Fire Hall (Paid)

NL Power                                                                     $     89.70 – Hydro – Mun. Bldg. (Paid)

NL Power                                                                     $     42.01 – Hydro – Chlor Chamber (Paid)

Bell Mobility                                                                $     34.97 – Phone – Cell (Paid)

Bell Aliant                                                                    $     76.94 – Phone – Fire Dept. (Paid)

Bell Aliant                                                                    $    197.28 – Phone/Fax/Internet (Paid)

MNL                                                                             $    900.00 – Convention Registration (Paid)

PMA                                                                             $    305.10 – Training Registration (Paid)

NAPE                                                                           $      46.86 – Union Dues – Sept.

CIBC Mellon                                                                $    344.66 – Pension Premiums – Sept.

Receiver General for Canada                                       $  1,782.16 – Payroll Remittance – Sept.

CNWM                                                                         $  1,980.00 – Curbside Collection – Sept.

CNWM                                                                         $  1,824.03 – Tipping Fees – Sept.

Computer Shack                                                           $   347.75 –  Printer

Rockwater                                                                     $1,062.20 – Chlorine

Tulk’s Home Hardware                                                $     24.47 – Batteries/Pulley/Bolt

Municipal Assessment Agency                                    $3,311.00 – 4th Quarter Assess Fees

Pennell’s Service Station                                              $    16.89 – Fuse/Trailer Tire Change

 

Motion-3520-13-Deputy Mayor Peddle/Councillor D. Howell

Resolved that the outstanding accounts be paid in full as presented.

 

In favour:       Mayor Howell              Deputy Mayor Peddle

Councillor D. Howell   Councillor K. Blackwood

Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Correspondence

From                                       Regarding                                                  Action

RCMP                                     Quarterly Report                                         Info Only

MAA                                       Nominations/Director                                 DM Peddle Checking into

 

 New Business:           Permit for Shed/359 Main St. South

Approved pending inspection of the Outside Worker.

 

Sewer Approval/Conditional

Conditions for the current sewage disposal system for a new residence were received from Government Services and presented to members.

 

Members

Business:                    Policing Concerns

The following policing concerns were discussed and it was suggested a letter be written to the RCMP outlining the town’s concern:  people driving up and down the road illegally on ATV’s, Dirt Bikes, etc.;  people walking on the wrong side of the road – 4 abreast, not moving for traffic, and loitering around the Rink and Church.  The previous Mayor (Winsor) recently met with the new Acting Corporal to discuss any concerns the town had so some of these concerns may already have been addressed.

 

Rec/Fire Dept. Concerns

Clerk/Manager will check out all concerns brought to the member’s attention and report findings back to Council.

 

Adjournment:           Motion-3521-13-Councillor K. Blackwood/Councillor D. Howell

Resolved that Council do now adjourn to meet again on Monday, October 21st, 2013 at 7:30 p.m.

 

In favour:     Mayor Howell              Deputy Mayor Peddle

Councillor D. Howell   Councillor K. Blackwood

Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

-----------------------------Meeting adjourned at 10:20 p.m.