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Aunt Martha



August 2013 Archive

 

Monday, August 19th, 2013

 

Minutes of the Regular Meeting of Council held on Monday, August 19th, 2013 in Council Chambers.

 

Attendees:        Mayor Sam Winsor

                          Deputy Mayor Keith Howell

                          Councillor Dale Howell

                          Councillor Kim Blackwood

                          Councillor Marlene Peddle

                          Clerk/Manager Dianne Goodyear

 

Absent:             Councillor Linda Bailet

                          Councillor Ross Collins

 

Call to Order: Chair @ 7:30 p.m.

 

Agenda:           Motion-3478-13-Deputy Mayor Howell/Councillor K. Blackwood

                          Resolved that the Agenda be adopted as circulated.

 

                          In favour:      Mayor Winsor                      Deputy Mayor Howell

                                                Councillor D. Howell          Councillor K. Blackwood

                                                Councillor M. Peddle

                          Opposed:      0

                          Abstaining:   0

                          Motion Carried.

 

Minutes:                  Mayor Winsor asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of July 15th, 2013 which had been circulated to all members.

                                    Motion-3479-13-Deputy Mayor Howell/Councillor M. Peddle

Resolved that the Minutes of the Regular Council Meeting of July 15th, 2013 be adopted as circulated.

 

In favour:      Mayor Winsor                      Deputy Mayor Howell

                      Councillor D. Howell          Councillor K. Blackwood

                      Councillor M. Peddle

Opposed:      0

Abstaining:   0

Motion Carried.

 

Business

Arising:                      Pig Lines/Flush Hydrants

Councillor K. Blackwood asked to let it be known that she would like pigging of the lines included with our regular line flushing.

 

Property across from Rink

Motion-3480-13-Councillor M. Peddle/Councillor D. Howell

Resolved to go with the pressure treated 4 x 4 post and chain for the Picnic Area.  Materials and post installed will cost approximately $2,000.00.  Further that this work will be completed by the Town Worker.

 

In favour:      Deputy Mayor Howell                    Councillor D. Howell

                      Councillor K. Blackwood               Councillor M. Peddle

Opposed:      1 – Mayor Winsor

Abstaining:   0

Motion Carried.

 

Committees

Finance:                     Capital Works Application

The application for funding for the Water & Sewer Project has been denied under the 2013-13 Municipal Capital Works due to a limited program budget.  We will have to reapply in the fall.  Clerk/Manager will check with the MHA regarding the Multi year funding and our application status and bring results back to the next meeting.

 

Delinquent Accounts

Motion-3481-13-Deputy Mayor Howell/Councillor M. Peddle

Resolved that Account #’s: TOC37, TOC38, TOC39, TOC40, TOC41 and TOC44 be written off.

 

In favour:      Mayor Winsor                      Deputy Mayor Howell

                      Councillor D. Howell          Councillor K. Blackwood

                      Councillor M. Peddle

Opposed:      0

Abstaining:   0

Motion Carried.

 

                                    Motion-3482-13-Councillor D. Howell/Councillor M. Peddle

                                    Resolved that Account #s: TOC42 and TOC43 be written off.

 

                                    In favour:      Mayor Winsor                      Deputy Mayor Howell

                                                          Councillor D. Howell          Councillor K. Blackwood

                                                          Councillor M. Peddle

                                    Opposed:      0

                                    Abstaining:   0

                                    Motion Carried.

 

                                    Motion-3483-13-Councillor M. Peddle/Councillor K. Blackwood

Resolved that Account #’s TOC01 – TOC36 inclusive would be given a notice of 30 days to bring their account up to date or make arrangement for payment of arrears.  If no response is received within 30 days, the account will be forwarded to the Credit Bureau for collection.

 

In favour:      Mayor Winsor                      Deputy Mayor Howell

                      Councillor D. Howell          Councillor K. Blackwood

                      Councillor M. Peddle

Opposed:      0

Abstaining:    0

Motion Carried.

 

Public Works:           Water Reports

                                    Satisfactory

 

Water Quality Report

Overall good report – THM’s and HAA’s are a little above the recommended levels.

 

Chlorine Readings - June/July

Submitted and reviewed by Council – within the required levels.

 

Water Usage/Flow Data – July

Average between 150,000 to 200,000 gals/day range.

 

Public Works:           Culvert – Burry’s Lane

General Agreement to replace the Culvert in Burry’s Lane as soon as possible.

 

Ditching Concerns

Resident concerns regarding Ditching in the area of 360 Main Street have previously been reported to the MHA and the Department of Trans & Works on several occasions.  General Agreement to write the Dept. of Transportation & Works again and send a copy to the Resident concerned.  Further to inform the Resident that this will be our last attempt and advise him to contact his MHA.

 

Fire Dept:                  Hazardous Materials Training

A copy has been forwarded to the Acting Fire Chief to bring to the next Fire Dept. meeting.

 

Car Fire/Response

Motion-3484-13-Councillor D. Howell/Councillor M. Peddle

Resolved that a letter be sent to the Fire Department asking why the Fire Extinguishers were removed from the Pick-up as it was reported that when it responded to a fire call on Route 330 there were no extinguishers on the truck.

 

In favour:      Mayor Winsor                      Deputy Mayor Howell

                      Councillor D. Howell          Councillor K. Blackwood

                      Councillor M. Peddle

Opposed:      0

Abstaining:   0

Motion Carried.

 

Accounts

Payable:

Rockwater                                                      $1,062.20 – Chlorine (Paid)

D & M Services                                             $1,172.38 – Waterline Repair (Paid)

Davis Clover Farm                                         $     72.93 – Janitorial/Coffee/Fruit Basket (Paid)

Bell Mobility                                                  $      34.97 – Phone – Cell (Paid)

Bell Aliant                                                      $   200.19 – Phone/Fax/Internet – Office (Paid)

D & M Services                                             $   282.50 – Curb Stop Repair (Paid)

P. J. Sports                                                     $     35.78 – Student Shirts (Paid)

CIBC Mellon                                                 $   420.08 – Pension Premiums July (Paid)

N.A.P.E.                                                         $    62.64 – Union Dues – July (Paid)

Receiver General for Canada                         $2,781.57 – Payroll Remittance July (Paid)

G & M Services                                             $  391.02 – Gas – Town 245.00/FD 146.02 (Paid)

NL Power                                                       $    25.92 – Hydro – Garage (Paid)

NL Power                                                       $    40.96 – Hydro – Chlor. Chambers (Paid)

NL Power                                                       $   113.12 – Hydro – Mun. Bldg. (Paid)

NL Power                                                       $   138.66 – Hydro – Booster Stn. (Paid)

NL Power                                                       $    57.44 – Hydro – Fire Hall (Paid)

NL Power                                                       $1,711.54 – Hydro – Street Lighting (Paid)

Central NL Waste Mgmt.                               $1,980.00 – Curbside Collection July (Paid)

Bell Aliant                                                      $    74.52 – Phone – Fire Dept. (Paid)

TRIO Benefits Inc.`                                       $   326.42 – Health Premiums August (Paid)

Stagg Signs & Graphics Inc.                          $     67.80 – Street Signs (Paid)

Tulk’s Home Hardware                                  $    254.39 – Garage/Mun. Bldg/Hydrants (Paid)

G & M Services                                             $    445.15 – Town 250.11;  FD 195.04

Rockwater                                                      $1,062.20 – Chlorine

Central NL Waste Mgmt.                               $2,292.79 – Tipping Fees July

Stagg Signs & Graphics                                 $   530.37 – Street Signs/Stop Signs

 

                                    Motion-3485-13-Councillor M. Peddle/Deputy Mayor Howell

                                    Resolved that the outstanding accounts be paid in full as presented.

 

                                    In favour:      Mayor Winsor                      Deputy Mayor Howell

                                                          Councillor D. Howell          Councillor K. Blackwood

                                                          Councillor M. Peddle

                                    Opposed:      0

                                    Abstaining:   0

                                    Motion Carried.

 

Correspondence:

From                                                   Regarding                                      Action

RCMP                                                 Quarterly Report                             Info Only

NLSVA                                               Sexual Violence Proclamation       Sign by Mayor

Canada Post                                         Rural Mailboxes                             Info Only

Central Health                                     Survey                                             To be completed

 

New Business:            Election

                                    Motion-3486-13-Councillor K. Blackwood/Deputy Mayor Howell

Resolved that the Town Clerk/Manager would be given the authorization to take all the necessary precautions to ensure the Election Procedure is followed properly.

 

In favour:      Mayor Winsor                      Deputy Mayor Howell

                      Councillor D. Howell          Councillor K. Blackwood

                      Councillor M. Peddle

Opposed:      0

Abstaining:   0

Motion Carried.

 

Members

Business:                    Habitat Conservation Plan

                                    Motion-3487-13-Councillor D. Howell/Deputy Mayor Howell

Resolved to accept the Habitat Conservation Plan for the Town of Carmanville as developed and presented.

 

In favour:      Mayor Winsor                      Deputy Mayor Howell

                      Councillor D. Howell          Councillor K. Blackwood

                      Councillor M. Peddle

Opposed:      0

Abstaining:    0

Motion Carried.

 

MNL Convention

The MNL Convention is scheduled for November 7 – 9, 2013 at the Delta Hotel in St. John’s. Deadline for registration is Sept. 27, 2013.  Clerk/Manager to check on registering Councillors as it is an election year and there will not be a meeting of the new Council before the deadline.

 

SAM Conference

Preparations for the SAM Conference scheduled for Sept. 6th and 7th are ongoing.  An itinerary will be available at the next meeting.

 

 

Adjournment:           Motion-3488-13-Councillor K. Blackwood/Deputy Mayor Howell

Resolved that Council do now adjourn to meet again on August 29th, 2013 at 7:30 p.m.

 

In favour:      Mayor Winsor                      Deputy Mayor Howell

                      Councillor D. Howell          Councillor K. Blackwood

                      Councillor M. Peddle

Opposed:      0

Abstaining:   0

Motion Carried.

 

Meeting adjourned at 9:25 p.m.

 

 

 

 

Monday, August 29th, 2013

 

Minutes of the Regular Meeting of Council held on Monday, August 29th, 2013 in Council Chambers.

 

Attendees:                Mayor Sam Winsor

                                  Councillor Dale Howell

                                  Councillor Marlene Peddle

                                  Councillor Ross Collins

                                  Councillor Linda Bailet

                                  Clerk/Manager Dianne Goodyear

 

Absent:                     Deputy Mayor Keith Howell

                                  Councillor Kim Blackwood

 

Call to Order:           Chair @ 7:30 p.m.

 

Agenda:                     Motion-3489-13-Councillor D. Howell/Councillor R. Collins

                                   Resolved that the Agenda be adopted as circulated.

 

                                   In favour:      Mayor Winsor                      Councillor D. Howell

                                                         Councillor M. Peddle          Councillor R. Collins

                                                         Councillor L. Bailet

                                   Opposed:      0

                                   Abstaining:   0

                                   Motion Carried.

 

Minutes:                    Mayor Winsor asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of August 19th, 2013 which had been circulated to all members.

Motion-3490-13-Councillor D. Howell/Councillor M. Peddle

Resolved that the Minutes of the Regular Council Meeting of August 19th, 2013 be adopted as circulated.

 

In favour:      Mayor Winsor                     Councillor D. Howell

                      Councillor M. Peddle          Councillor R. Collins

                      Councillor L. Bailet

Opposed:      0

Abstaining:   0

Motion Carried.

 

Business

Arising:                      Town list/Garbage Pick-up

                                    Motion-3491-13-Councillor R. Collins/Councillor M. Peddle

Resolved that Garbage Pick from the Salvation Army be added to the Garbage Pick up list previously approved with the Outside Worker Duties and Regulations.

 

In favour:      Mayor Winsor                      Councillor D. Howell

                      Councillor M. Peddle          Councillor R. Collins

                      Councillor L. Bailet

Opposed:      0

Abstaining:   0

Motion Carried.

 

Line Flushing Report

A report of the Line Flushing on August 22nd, 2013 was submitted by J. Pollett and circulated to all members.  The line flushing plan will not be further developed as it was evident that any type of flushing activity (hydrant operation) created negative pressure zones.  The minimum drop in pressure allowed is 20 psi during flushing activities.  The flushing was therefore discontinued due to system design inadequacies and the town was advised to discuss ways to alleviate the problem with Municipal Affairs.

 

Screens @ Pond

Motion-3492-13-Councillor L. Bailet/Councillor M. Peddle

Resolved that the Screens at the Pond be checked monthly and cleaned as required.

 

In favour:      Mayor Winsor                      Councillor D. Howell

                      Councillor M. Peddle          Councillor R. Collins

                      Councillor L. Bailet

Opposed:      0

Abstaining:   0

Motion Carried.

 

Business

Arising:                      New Computer

General Agreement that the Clerk/Manager bring the old computer to Gander on Thursday, September 5th to have files transferred to the new computer and pick up the new computer when the work has been completed.

 

Committees

Finance:                     Municipal Election Rates

Motion-3493-13-Councillor L. Bailet/Councillor R. Collins

Resolved that the Electoral Voter’s List be used if it was available and if not available use the list the Clerk/Manager had prepared.

 

In favour:      Councillor L. Bailet            Councillor R. Collins

Opposed:      3 – Mayor Winsor               Councillor D. Howell

                           Councillor M. Peddle

Abstaining:    0

Motion Defeated.

 

Clerk/Manager then asked to have the rates suggested by Municipal Affairs for the preparation/typing of the Voter’s List be removed.

 

Motion-3494-13-Councillor D. Howell/Councillor L. Bailet

Resolved to accept the Rates of Pay for the Returning Officer and Poll Clerk as suggested by Municipal Affairs.

 

In favour:      Mayor Winsor                     Councillor D. Howell

                      Councillor M. Peddle          Councillor R. Collins

                      Councillor L. Bailet

Opposed:      0

Abstaining:   0

Motion Carried.

 

Town Pin Order

Motion-3495-13-Councillor L. Bailet/Councillor D. Howell

Resolved to order 1000 Town Pins as presented.

 

In favour:      Mayor Winsor                     Councillor D. Howell

                      Councillor M. Peddle          Councillor R. Collins

                      Councillor L. Bailet

Opposed:      0

Abstaining:   0

Motion Carried.

 

Public Works:           Water Reports

                                    Satisfactory

 

Fire Hydrant Key

General Agreement to have a Fire Hydrant Key made up locally as presented.

 

Report of Burning Garbage

A report from Government Services that a resident had been burning garbage in the beach was checked out by the Outside Worker.  The Town Worker observed the resident has been putting his garbage out for the past two weeks and there is no indication of a recent fire in the beach.

 

Water System Forms

Motion-3496-13-Councillor M. Peddle/Councillor D. Howell

Resolved to adopt the Water System Forms as presented.

 

In favour:      Mayor Winsor                     Councillor D. Howell

                      Councillor M. Peddle          Councillor R. Collins

                      Councillor L. Bailet

Opposed:      0

Abstaining:   0

Motion Carried.

 

Accounts

Payable:

Central Office Equipment                                          $403.35 – Office Supplies/Cartridges

Transcontinental Media                                              $146.18 – Notice re: Nominations

NL Power                                                                   $  38.86 – Hydro – Chlor. Chambers

NL Power                                                                   $  25.97 – Hydro – Garage

NL Power                                                                   $122.90 – Hydro – Booster Station

NL Power                                                                   $  68.17 – Hydro – Fire Hall

NL Power                                                                   $  77.78 – Hydro – Mun. Bldg.

Bell Mobility                                                              $   40.62 – Phone – Cell

Bell Aliant                                                                  $207.81 – Phone/Fax/Internet/Office

 

                                   Motion-3497-13-Councillor R. Collins/Councillor D. Howell

                                   Resolved that the outstanding accounts be paid in full as presented.

 

                                   In favour:      Mayor Winsor                     Councillor D. Howell

                                                         Councillor M. Peddle          Councillor R. Collins

                                                         Councillor L. Bailet

                                   Opposed:      0

                                   Abstaining:   0

                                   Motion Carried.

 

Correspondence

From                                                              Regarding                                          Action

Municipal Affairs                                           Mun. Support Info. System                Info Only

 

New Business:            Permit – Bus Shelter

Subject to confirmation that resident has ownership of the property and that it meets the guidelines in the Town Plan.  Further that it would be checked by the Part time Outside Worker.

 

Members

Business:                    MNL Convention

General Agreement to register 2 people for the Convention and book 2 hotel rooms.

 

Members

Business:                    SAM Conference

Itinerary circulated to all members.  Council and Habitat Members and Spouses are invited to the Meet and Greet on Friday night, the tour of the Center and Trail walk on Saturday and the Dinner at the Fire Hall on Saturday Night.

 

Election/Nomination

Members are reminded that the Nomination Day is Tuesday, September 3rd, 2013.  The fee is $10.00 non-refundable and all taxes for 2013 must be paid prior to nomination.

 

Councillor Handbooks/Manuals

Councillors were asked to return the Manuals they received when they first joined Council so they can be updated for the new Council.  They were also asked to return the Councillor Handbooks to be reissued to the new Council.

 

Adjournment:           Motion-3498-13-Councillor D. Howell/Councillor M. Peddle

Resolved that Council do now adjourn to meet again on Monday, September 16th, 2013 at 7:00 p.m.

 

In favour:      Mayor Winsor                     Councillor D. Howell

                      Councillor M. Peddle          Councillor R. Collins

                      Councillor L. Bailet

Opposed:      0

Abstaining:   0

Motion Carried.

 

Meeting adjourned at 8:50 p.m.