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Meeting Minutes

 

  

Monday, February 18th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, February 18th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Marlene Peddle (arrived late)

                                    Councillor Shawn Budgell

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Dwight Day

                                    Councillor Michael Wheaton

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4314-19-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council held on February 4th, 2019 which had been circulated to all members.

                                    Motion-4315-19-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the Minutes of the Public Council Meeting of February 4th, 2019 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    (Deputy Mayor Peddle arrived at the meeting at 7:35 p.m.)

 

Business 

Arising:                      NAPE Negotiations

                                    Council’s response will be forwarded to the NAPE Representative.

 

FD Backboard

Motion-4316-19-Deputy Mayor Peddle/Councillor D. Howell

Resolve to grant approval to the Fire Department to purchase a Backboard as per the lowest quote provided ($528.00 + tax) from Pretty Safe Enterprises.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Committees

Finance:                     Gas Tax Agreement

The Gas Tax Funding Agreement for 2019 – 2024 for a total amount of $202,642.00 was presented to members.

Motion-4317-19-Councillor D. Howell/Deputy Mayor Peddle

Resolve to accept the Gas Tax Funding allocation from 2019-2024 for a total amount of $202,642.00 as presented from the Department of Municipal Affairs and Environment.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Safe Grad Donation

Members were in agreement to purchase 2 $25.00 gift certificates as per policy for the Safe Grad Donation.

 

Finance:                     Property Tax (Privileged)

Motion-4318-19-Councillor D. Howell/Deputy Mayor Peddle

Resolve to enter into a “Privileged Session” to discuss this topic.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

(Discussion)

 

Finance:                     Property Tax

Motion-4319-19-Councillor D. Howell/Councillor S. Budgell

Resolve to return to an “Open Session” for the remainder of the meeting.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Motion-4320-19-Councillor D. Howell/Councillor S. Budgell

Resolve that to grant the request for adjustment as requested.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Public Works:           Water Report

                                    Satisfactory.

 

Public Works:           Welding PPE

Motion-4321-19-Councillor D. Howell/Deputy Mayor Peddle

Resolve to purchase Welding Coveralls at the discretion of the Town Manager.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Sewer Problem

Members were updated on the sewer problem on Main Street South.  The outfall and overflow are both frozen and the sewer lines are blocked with rags and mop heads, etc. that should not be disposed of in the sewer line.  A contractor is on site to pump the lines and will return tomorrow with the sewer jet to attempt to thaw the outfall and overflow.

 

Members were in agreement to send a letter to residents who are connected to the sewer line on Main Street South and inform them of the problem and cost estimate.  Further to inform them that rags, cloths, mop heads, or any other waste material should not be disposed of in the sewer line in the future.

 

Fire Dept:                  Tool re: coupler/hoses

Members were in agreement to research price of tool to replace couplings on hose versus the cost to ship out for repair/replacement.  Results will be brought back to future meeting.

 

Firettes

A proposal regarding Firettes was presented to and reviewed by members.  Members were in agreement to respond in writing and thank them for their interest and inform them that the Fire Department is currently financially secure and Council provides all required equipment to perform their jobs safely.  Therefore, Council feels there is no role for Firettes to fill at this point in time.

 

Rec. Committee:       AED – Training

Members were informed that the Heart and Stroke Foundation donated an AED and Cabinet for the Recreation Center.   They require 8 members to be trained. The instructor will be Fire Chief White and the tentative date is March 10th.  Deputy Mayor Peddle, Councillor Shawn Budgell and Clerk/Manager Dianne Goodyear will be registered for this training.  If any other member would like to attend they must notify the Clerk/Manager as soon as possible to get registered.

 

Accounts 

Payable:

CNWM                                               $2,772.77 – Tipping Fees

CNWM                                               $2,214.00 – Curbside Collection Fees

Brinson’s Sand & Gravel Ltd.            $     92.00 – Loader/Tow

Air Liquide                                         $   368.80 – Oxy/Acet Cylinder Lease

TRIO                                                   $   256.14 – Health Premiums

Pennell’s Service Station                    $   185.50 – Trailer Brake-Town P/U

Carmanville Value Grocer                  $       9.06 – Janitorial/Kitchen Supplies

Stewart McKelvey                              $    161.00 – Legal Fees

G & M Services                                  $    492.89 – Gas $338.89; Diesel $154.

Workplace NL                                    $4,081.93 – WHSCC Premiums

 

                                    Motion-4322-19-Deputy Mayor Peddle/Councillor G. Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

                                    

Correspondence:

From                                       Regarding                                          Action

Public Libraries                       Town Representative                          Mayor Howell

 

Adjournment:            Motion-4323-19-Councillor D. Howell/Councillor G. Blackwood

Resolve that Council do now adjourn to meet again on Monday, March 4, 2019 at 7:30 p.m.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor S. Budgell    Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:00 p.m.

 

 

 

 

Monday, February 4th, 2019

 

Minutes of the Regular Public Meeting of Council held on Monday, February 4th, 2019 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle (arrived late)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Guest:                         Willie Goodyear

 

Absent:                       Councillor Gordon Blackwood

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4307-19-Councillor S. Budgell/Councillor D. Day

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:         Mayor Howell                  Councillor S. Budgell

                                                             Councillor D. Day            Councillor M. Wheaton

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Meeting of Council of January 21st, 2019 which had been circulated to all members.

                                    Motion-4308-19-Councillor S. Budgell/Councillor D. Howell

                                    Resolve that the Minutes of the Public Council Meeting of January 21st, 2019 be adopted as circulated.

 

                                    In favour:         Mayor Howell                  Councillor S. Budgell

                                                             Councillor D. Day            Councillor M. Wheaton

                                                             Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Guest:                         Willie Goodyear - Recovery Fees/Sewer Fees

Mayor Howell welcomed Mr. Goodyear to the meeting and asked him to present his case.  Mr. Goodyear was requesting exemption from sewer tax as he has not yet connected to the sewer so is not using the service.  Mr. Goodyear left the meeting at 7:35 p.m.

(Deputy Mayor Peddle arrived at the meeting at 7:40 p.m.)

Motion-4309-19-Councillor M. Wheaton/Councillor D. Howell

Resolve that Council follow Section 130 of the Municipalities Act.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor S. Budgell            Councillor M. Wheaton

                         Councillor D. Howell

Opposed:         1 – Councillor D. Day

Abstaining:      0

Motion Carried.

 

Business

Arising:                      NAPE Negotiations

                                    Motion-4310-19-Councillor S. Budgell/Councillor D. Day

 

                                    Resolve to enter into a “Closed Session” to discuss this topic.

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor M. Wheaton         Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

                                    Discussion

                                    Motion-4311-19-Councillor D. Howell/Councillor M. Wheaton

Resolve to enter into an “Open Session” for the remainder of the meeting.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor M. Wheaton         Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Clerk/Manager was instructed to reply to the NAPE Representative with Council’s response.

 

Business

Arising:                      Part-time Operator

The Emergency List if the call in Part-time Operator was not available was presented to Council.  Members were in agreement to get the new call in operator trained on the Backhoe/Loader.

 

Order

Members were informed that the request for information outlined in the Appeal has been submitted within the deadline.  Copies of all the information submitted is kept in the file.

 

Incident Report

It was noted that the town has not received an invoice from the contractor who towed the town Loader on January 17, 2019.  Clerk/Manager was instructed to write the contractor and request the invoice to be paid.

 

W/S Regulations /Meeting Date

Members were previously given a copy of the current Water and Sewer Regulations.  Tentative date to review/revise the Town Water and Sewer Regulations is Monday, February 11th, 2019.

 

New town policies & lockers /Meeting Date

Members were given a copy of the new town policies to be adopted.  Tentative date to review/revise the new policies is February 25th, 2019.

 

Committees

Finance:                     Audit

Members were informed that the Town’s 2018 Financial Statements will be audited on February 6th, 2019.

 

Public Works:           Waterline Repair

The report and pictures of the recent waterline repair in the vicinity of  217 Main Street was presented to members.  This area needs more work in the spring on the current waterlines.  To be brought back to future meeting in the spring for further discussion.

 

Chlorine Readings

Chlorine Readings for the month of January 2019 were presented to and reviewed by members.  Readings were with guidelines.

 

Public Works:           Monthly Water Usage/Flow Data

                                    Monthly water usage average for January was 155,287 gals/day.

 

Screen Cleaning

A report and pictures of the Screen Cleaning of January 29/19 was presented to and reviewed by members.

 

Fire Dept:                  Backboard set

A request to purchase a Backboard Set to be used as extraction equipment and for training purposes was received from the Fire Chief on behalf of the members.  Members agreed this topic requires further research and results will be brought back to the next meeting for further discussion.

 

Accounts

Payable:

Bell Aliant                                           $   301.96 – Phone/Fax/Internet

Bell Aliant                                           $     76.70 – Phone – Fire Hall

Bell Mobility                                       $     37.24 – Phone – Cell

CIBC Mellon                                       $   413.40 – Pension Premiums

Carmanville Value Grocer                  $     26.47 – Kitchen/Janitorial Supplies

Central Office Equipment                   $     55.20 – Paper/Office Supplies

NAPE                                                  $     62.60 – Union Dues

NL Power                                            $1,775.52 – Hydro – Street Lighting

Receiver General for Canada              $2,440.50 – Payroll Remittance

Rockwater                                           $1,482.12 – Chlorine

Tulk’s Home Hardware                       $     30.10 – Garage Supplies

D & M Services Ltd.                           $    172.50 – Dig/Supply Fill

 

                                    Motion-4312-19-Councillor D. Howell/Councillor D. Day

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor M. Wheaton         Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                          Regarding                              Action

MNL                           Ban Plastic Bags                    Info Only

 

Members

Business:                    ATIPP

Information regarding a recent OIPC decision was circulated to all members for their information and retention.

 

Adjournment:           Motion-4313-19-Councillor D. Howell/Councillor S. Budgell

Resolve that Council do now adjourn to meet again on Monday, February 18th, 2019 at 7:30 p.m. for the Regular Public Council Meeting.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor M. Wheaton         Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 9:20 p.m.