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Meeting Minutes

 

Tuesday, October 13th, 2020

 

Minutes of the Regular Public Meeting of Council held on Tuesday, October 13th, 2020 in Council Chambers.

 

Attendees:                  Councillor Shawn Budgell (Chair)

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Mayor Keith Howell

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4639-20-Councillor M. Wheaton/Councillor G Blackwood

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton         Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                  Councillor S. Budgell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting held on September 28th, 2020 which had been circulated to all members.

                                    Motion-4640-20-Councillor M. Wheaton/Councillor G Blackwood

                                  Resolve that the Minutes of the Regular Public Council Meeting of September 28th, 2020 be adopted as circulated.

 

                                    In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton         Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Community Garden Sign

There has been no response to date to the town’s request to have a community garden sign designed by students in K – Grade 6.

 

Boathouse/Wharf App.

Requested information has not been received from resident. Resident responded that he is in no hurry to build and it will probably be mid-November before the information is submitted to the town. Central Lands Office will be notified that Council cannot move forward on this matter until the required paperwork is received from the resident.

 

Roof – Town Garage

Motion-4641-20-Councillor M. Wheaton/Councillor G Blackwood

Resolve to accept the quote of $7,500 (labour, materials and tax included) from Skyline Roofing to shingle the Garage Roof.

 

In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton         Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Rink

Councillor D. Day reported the following problems he observed at the Rink:

- nuts and washers not installed properly along the front rink sides that need to be replaced and tightened, approx.. 20 nuts/washers required.

- bit of rot in the front wall but could be repaired

- gouges in the walls caused by snow clearing with the loader can be repaired – approx.. 6 sheets of plywood would be required.

- damage to the rails – need to be replaced using 2 x 6 instead of 2 x 4

- metal sticking out of rink building that needs to be repaired

- storage building has holes in siding that needs to be repaired.

 

                                    Motion-4642-20-Councillor G. Blackwood/Councillor D. Day

                                    Resolve to do the above repairs on rink for this winter usage.

 

                                    In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton         Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Pictures and information of the new Gambo Rink were presented to and reviewed by members. Funding for a new rink could be available through Gas Tax Funding. Members were in agreement that if a new rink were to be considered, the location needed to be changed. Further research is required regarding available land either behind the rink or on town property on Noggin Cove Road which would provide an opportunity to sell the land the rink is currently located on. Adequate parking and lighting would also be required at a new location.

 

Mask/BA       

Members were advised that price of the mask that are required for the Honeywell brand BA’s that the Fire Department are currently using have increased from $500 per mask to $1,500 per mask. Members were in agreement that the order be cancelled due to the price increase and the fact that Honeywell brand BA’s have been discontinued. Further members were informed that Masks are not required for every individual fireman and that normally Fire Departments have the same number of mask as they have BA’s. However, it is still recommended that each fire member be fit tested.

 

Town of Gander – ATV Trail

Councillor S. Budgell will check with Deputy Mayor Peddle regarding status and bring results back to next meeting.

 

Business

Arising:                      Citizen Complaints

A letter outlining items covered in the previous meeting was sent to the citizen as approved by council via email. Mayor Howell and Councillor D. Howell did a drive through the community and identified 3 new street lights that were out and not previously reported. All other lights that were out had been reported. They also reported a couple of street signs that need to be replaced – one was already on site – the others are in the process of being ordered.

 

Committees:

Finance:                     CEEP Approval/Amended Application

                                    Motion-4643-20-Councillor M. Wheaton/Councillor G Blackwood

Resolve to accept the offer of funding for Project # 17-CEEP-21-104: Municipal Property Improvements from the Community Enhancement Employment Program for $12,000.00 and to submit an amended application with the following revised duties:

- Complete Deck to Rec Center – replace boards, install caps on post and install spindles/boards on step railing.

- Remove old flooring tiles and install new commercial tiles in Lobby, Kitchen and Bathroom at the Municipal Building.

- Replace section of floor in Shed at Interpretation Center.

- Spread mulch on trails.

- Decorate Christmas Tree and Decks at Mun. Bldg. and Rec. Center.

 

In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton         Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

3rd Quarter Financial Reports

Third quarter financial reports were presented to and reviewed by members and found to be on par with previous years.

 

Finance:                     Collection Reports

Second and Third quarter collection reports were presented to and reviewed by members. Collections are progressing as well as can be expected during COVID-19.

 

Public Works:           Chlorine Readings

Chlorine Readings for the month of September were presented to and reviewed by members. Readings were within guidelines for the period covered.

 

Water Usage & Flow Data

Water usage and flow data reports were presented to and reviewed by members. The average water usage for September was 123,821 gallons per day.

 

Class A

Members were informed of a complaint received from a contractor regarding a recent purchase of Class A from an outside contractor. Members were in agreement that the purchase was handled properly.

 

Fire Dept:                  Incident Report

                                    An incident report was presented to and reviewed by members.

 

OH&S

Committee:                Building Inspections

Building inspections were conducted on all town buildings by the OH&S Committee and the report was presented to members to review and will be brought back to the next meeting for further discussion/actions.

 

Accounts

Payable:

NL Power                                            $1,789.69 – Hydro Street Lights (Paid)

Bell Aliant                                           $     76.70 – Phone FD (Paid)

K & D Pratt                                         $1,188.28 – BA Annual Servicing

Rockwater                                           $1,482.12 – Chlorine

Carmanville Public Library                $   100.00 – Annual Donation

Phoenix Academy                               $     50.00 – Scholarship Fund/ AD

CNWM                                                $2,239.92 – Tipping Fees

G & M Services Ltd.                           $   683.48 – Gas/Diesel

TRIO                                                   $   333.61 – Health Premiums

Tulk’s Home Hardware                       $   903.18 – Chl. Door/Paint/Fence-Pond

Collabria                                              $ 941.63 – Culvert/Website Renewal Fee

 

                                    Motion-4644-20-Councillor M. Wheaton/Councillor G Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton         Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence:

From                           Regarding                              Action

ATIPP                          Statutory Review                    Info only

 

New Business:           Interest Charges

This item will be brought back to the next meeting as there were not enough members to deal with this item. Decisions regarding taxes require 2/3 vote of councillors in office.

 

Waterline extension

Motion-4645-20-Councillor G. Blackwood/Councillor D. Day

Resolve to approve the extension to install the new waterline provided the installation is complete by June 4th, 2021. An agreement must be signed by the homeowner that should any trouble occur with water issues due to the current set up, the cost of repairs will be the responsibility of the homeowner.

 

                                    In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor G. Blackwood

                                    Opposed:         Councillor M. Wheaton

                                    Abstaining:     0

                                    Motion Carried.

 

Members

Business:                    MNL Virtual Conference

Members were reminded the MNL Virtual Conference is scheduled for November 5 – 7, 2020 and registrations are still being accepted. If anyone is interested in registering they should contact the office as soon as possible.

 

Noggin Cove Head Road

An estimate of $2,500 (maximum) was received from Engineer J. Harty to determine the cost to upgrade the road using Gas Tax Funding. The estimate included surveyor wages to take shots, drafting cost and engineering cost to do the estimate.

 

 

The upgrade would include a 60 ft. area (road 6 meters plus 1 meter per shoulder and 2 meters per ditching). The road would have to be moved in all the way down and ditching and culverts would be required as well as 1 ft. minimum fill for the road and there is rock to be removed and disposed of.

 

Members were in agreement that the road should be condemned due to it being unsafe to use and too costly to bring up to standard. Clerk/Manager was asked to check the Limit of Service with Municipal Affairs to find out if it is possible to have the road condemned. Results will be brought back to the next meeting for further discussion.

 

Adjournment:            Motion-4646-20-Councillor D. Day/Councillor G. Blackwood

Resolve that Council do now adjourn to meet again on October 26th, 2020 at 7:30 p.m.

 

In favour:        Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton         Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Meeting adjourned at 9:40 p.m.