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Meeting Minutes

 

Thursday, May 14th, 2020

 

Minutes of the Regular Public Meeting of Council held on Thursday, May 14th, 2020 at the Carmanville Recreation Center.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day (arrived late)

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Guest:                         RCMPCorporal Ellis

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4555-20-Councillor G. Blackwood/Councillor S. Budgell

                                    Resolve that the Agenda be adopted as circulated.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor G. Blackwood 

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                    Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on April 27th, 2020 which had been circulated to all members.

                                    Motion-4556-20-Councillor S. Budgell/Councillor M. Wheaton

Resolve that the Minutes of the Regular Public Council Meeting of April 27th, 2020 be adopted as circulated.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor G. Blackwood 

                                                            Councillor M. Wheaton          Councillor D. Howell

 

                                    Opposed:         0

 

                                    Abstaining:     0

 

                                    Motion Carried.

 

                                    Motion Carried.

 

Guest:                        RCMP Corporal Ellis

Mayor Howell welcomed Corporal Ellis to the meeting. Corporal Ellis gave an update on the RCMP strategic planning for the district.

(Councillor D. Day arrived at the meeting at 7:40 p.m.)

Mayor Howell thanked Corporal Ellis for her presentation. Corporal Ellis left the meeting at 7:50 p.m.

 

Business

Arising:                      Habitat – Greenhouse

Members clarified the Shed can be moved the width of itself towards the Municipal Building, not towards the Fire Hall. However members agreed to ask the Habitat Committee to consider moving the shed to the end of the lawn where the extension is currently being built. This would allow for more room for the greenhouse without barring off access to the community garden if it was required. Members were in agreement for the Committee to purchase the materials required for the greenhouse but not to start construction of it until the location of the shed is determined. The Committee’s response will be brought back to the next meeting.

 

Fire Dept. Application

The Honeywell Brand of SCBA’s that the Fire Department are currently using is no longer available. A quote was presented from K & D Pratt on MSA G1 SCBA with a 60 minute cylinder but the cylinders are not interchangeable with the Titan cylinders the Fire Department is currently using.

 

                                    Motion-4557-20-Councillor M. Wheaton/Councillor G Blackwood

Resolve to apply through FES for the MSA G1 SCBA as per quote of $10,982.50.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor G. Blackwood       Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Motion-4558-20-Councillor M. Wheaton/Councillor G Blackwood

Resolve to change the previous Town Order for Honeywell SCBA to the same type (MSA G1 SCBA) that the Fire Department is applying for through FES.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor G. Blackwood       Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Committees:  

Finance:                     1st Quarter 2020 Financial Reports

The 1st Quarter 2020 Financial Reports presented to and reviewed by members were found to be on par.

Penguin Management (FD Phone App) – US Dollars

Motion-4559-20-Councillor M. Wheaton/Councillor S. Budgell

Resolve to renew the Fire Department Phone App through Penguin Management at the cost of $948.00 payable in US Funds.

 

                                    In favour:        Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor S. Budgell            Councillor D. Day

                                                            Councillor G. Blackwood      Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Tax Discount Question (E-mail)

An email was presented to members questioning why senior citizens didn’t get a discount on their taxes. Under the Municipalities Act, changes to the current year tax and fee schedule cannot be made after April 1st. Members were in agreement that this will be considered when planning for next year’s budget.

 

Public Works:           Chlorine Readings

Chlorine Readings for April were presented to and reviewed by members and found to be within guidelines.

 

Water Usage & Flow Data

The Water Usage and Flow Data was presented to and reviewed by members. The average water usage for April was 173,390 gal/day.

 

Drinking Water Report

The Dept. of Environment Water Resource drinking water report was presented to and reviewed by members. Both THM’s and HAA’s are slightly above the recommended guidelines.

 

Line Flushing

Members were in agreement that Line Flushing would be done on May 25 and 26 for Main Street South and on June 1 and June 2 for Main Street North, Howell’s Avenue and Noggin Cove Road. Swabbing lines will be discussed in a future meeting for the Fall cleaning of Waterlines.

 

Public Works:           Spring Clean-up

Members were in agreement that Spring Clean-up would be deferred to a later date.

 

Waterline Leak

Members were in agreement that the Waterline Leak discussed was the responsibility of the property owner as it was well inside the property boundary. Town worker will shut off the curb stop as per policy to allow the repairs to be completed by property owner or his/her contractor.

 

Road NC Head

Members discussed the condition of the road to Noggin Cove Head. Pictures of the condition of the road will be taken by the Town worker and brought back to the next meeting for further discussion.

Motion-4560-20-Councillor D. Howell/Councillor S. Budgell

Resolve to purchase 2 loads of gravel to be spread at the beginning of Noggin Cove Head Road in the interim.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor G. Blackwood       Councillor D. Howell

Opposed:         Councillor M. Wheaton

Abstaining:     0

Motion Carried.

 

Fire Dept:                  Tanks/Grounds

Further research is required regarding disposal of used oil. Results will be brought back to the next meeting for further discussion.

 

COVID-19-Approval re training

Alert Level 4 provides an opportunity for Fire Departments to resume in-house training while adhering to the Personal Distancing/PPE/Cleaning Program as outlined by the Public Health Guidance Alert Levels.

                                    Motion-4561-20-Deputy Mayor Peddle/Councillor M. Wheaton

Resolve to approve the Fire Department’s request to resume in-house training ensuring adherence to the FES and Public Health Guidance documents provided.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                                                            Councillor S. Budgell             Councillor D. Day

                                                            Councillor G. Blackwood       Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Member

Members were in agreement to contact the individual for clarification on residency. Results will be brought back to the next meeting for further discussion.

 

Accounts Payable:

Rockwater                                           $1,482.12 – Chlorine

Tulk’s Home Hardware                       $ 158.46 – Deadbolt & Keys Fire Hall

Carmanville Value Grocer                  $       8.78 – Kitchen Supplies         

Car Quest                                            $     81.52 – Garage Supplies

Bell Mobility                                      $     36.45 – Phone – Cell

Bell Aliant                                          $     77.10 – Phone – FD

NL Power                                            $1,801.85 – Hydro – Street Lighting

EMCO                                                $3,032.64 – Water/Curb Stop Supplies

CNWM                                               $1,933.92 – Tipping Fees (April)

TRIO                                                   $   333.61 – Health Premiums

K& D Pratt                                          $   758.54 – COVID-19 Supplies

 

                                    Motion-4562-20-Councillor D. Howell/Councillor G. Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor S. Budgell            Councillor D. Day

                                                            Councillor G. Blackwood      Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence:

From               Regarding                                                                  Action            

AECENL        Early Childhood Educator’s Week-Proclamation       Signed by Mayor

PMA               Municipal Clerk’s Week                                              Cake & Fruit provided

 

New Business:            Development Permit

                                    Motion-4563-20-Councillor G. Blackwood/Councillor D. Day

Resolve the application to build a house on Noggin Cove Head was approved pending approval of all other relevant government departments.

 

                                    In favour:        Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor S. Budgell            Councillor D. Day

                                                            Councillor G. Blackwood      Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Members

Business:                    Audit Deadline Extension

Municipal Affairs advised the deadline of June 1st to submit Audit of Town’s Financial Statements has been extended to September 1, 2020.

 

Business

Arising:                      Emergency Management Plan Review

The Emergency Management Plan Review process will begin in the near future to incorporate COVID-19 into the plan.

 

 

Volunteer Week Certificate Nominations

A list of potential volunteer names was presented to and reviewed by members. Members were in agreement to include the Fire Department members who have served over 10 years.

 

COVID-19 Workers & PPE Supplies

Members were in agreement that the Town would supply the PPE required under COVID-19 to the members of the Fire Department, and the summer students hired by the Habitat Committee and Recreation Committee.

 

 

Adjournment:            Motion-4564-20-Councillor D. Howell/Councillor S. Budgell

Resolve that Council do now adjourn to meet again on Monday, June 1st, 2020 at 7:30 p.m.

 

In favour:        Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor S. Budgell            Councillor D. Day

                                                            Councillor G. Blackwood      Councillor M. Wheaton

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Meeting adjourned at 10:20 p.m.