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Meeting Minutes

 

Monday, February 24th, 2020

 

Minutes of the Regular Public Meeting of Council held on Monday, February 24th, 2020 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle (arrived late)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4528-20-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

           

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on February 10th, 2020 which had been circulated to all members.

                                    Motion-4529-20-Councillor S. Budgell/Councillor D. Day

Resolve that the Minutes of the Regular Public Council Meeting of February 10th, 2020 be adopted as circulated.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor D. Day                   Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Bluetooth vs Radio – Town Vehicles

                                    Research is ongoing.

 

Security/Lighting Town Properties

Research is ongoing.

 

(Deputy Mayor Peddle arrived at the meeting at 7:35 p.m.)

 

Storage– Mun. Bldg.

Employees are still trying to locate the hatch. Results will be brought back to next meeting for further consideration.

 

Water Request NC Residents

Motion-4530-20-Councillor D. Howell/Councillor G. Blackwood

Resolve that due to the Town’s current Water and Sewer Regulations, Council is unable to provide water to the individual residents in Noggin Cove as requested.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Committees:

Finance:                     Clerk/Manager Wage (Privileged Session)

                                    Motion-4531-20-Deputy Mayor Peddle/Councillor M. Wheaton

                                    Resolve to enter into a Privileged Session to discuss this topic.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

(Clerk Manager Dianne Goodyear left the meeting at 8:05 p.m. due to a conflict of interest)

 

Discussion

 

(Clerk/Manager Dianne Goodyear returned to the meeting at 8:40 p.m.)

 

Motion-4532-20-Councillor M. Wheaton/Deputy Mayor Peddle

Resolve to return to an Open Session.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Motion-4533-20-Councillor G. Blackwood/Councillor S. Budgell

Resolve to offer the Clerk/Manager a $0.50 cent per hour increase.

 

In favour:        Deputy Mayor Peddle               Councillor S. Budgell

                        Councillor D. Day                    Councillor M. Wheaton

                        Councillor G. Blackwood

Opposed:         Mayor Howell                          Councillor D. Howell

Abstaining:      0

Motion Carried.

 

Filing Cabinet

Members viewed the new filing cabinet before the meeting.

 

Cupboard – Safety Binders

Members were in agreement to use the table that was previously given to the town to make a new cupboard for the Safety Binders.

 

Finance:                     Floor Tiles – Mun. Bldg.

Members were in agreement to purchase 1 box of floor tiles to complete the flooring in the bathroom; to wait for a Community Enhancement Program to do the flooring in the Lobby, Hallway, Bathroom and Kitchen, and to rent a steam cleaner and have the town worker steam clean the carpet in Council Chambers.

 

MNL Donation Request

Members were in agreement that a donation would not be made at this time.

 

Public Works:            Water Report

The Water Report from Government Services was reviewed and found to be satisfactory.

 

Water Resource Report THM’s & HAA’s

The THM’s and HAA’s reported for the town taken from the water sampling done by the Dept. of Environment on June 8, 2019 showed the THM’s and HAA’s were both slightly above the recommended guidelines. This report is now available on the website:

https://www.mae.gov.nl.ca/waterres/whatsnew/index.html.

 

Operator of the Year Award

No action was taken on this application.

 

Loader Tire

Motion-4534-20-Councillor D. Howell/Deputy Mayor Peddle

Resolve to purchase a new front loader tire at the cost of $900.00.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Accounts Payable:

Feltham’s Construction Ltd.               $   862.50 – Septic/Rec (Paid)

Belfor Property Restoration                $1,470.65 – Rec Cleanup (Paid)

TRIO                                                   $   333.61 – Health Premiums

Central Office Equipment                   $     60.84 – Office Supplies

Air Liquide                                          $   388.22 – Cylinder Lease

Workplace NL                                     $2,796.79 – Payroll Remit.

G & M Services                                  $ 737.05 – Town 562: FD 175

NL Power                                            $     44.39 – Hydro – Lift Station

NL Power                                            $   876.12 – Hydro – Fire Hall

NL Power                                            $   245.44 – Hydro – Booster Station

NL Power                                            $   557.41 – Hydro – Mun. Bldg.

NL Power                                            $   196.33 – Hydro – Chlor. Chambers

NL Power                                            $   493.50 – Hydro – Garage

Central Office Equipment                   $   895.85 – File Cabinet

Competitive Edge                               $   800.00 – Snow Plow Repair

Carmanville Value Grocer                  $     15.16 – Kitchen Supplies

 

                                    Motion-4535-20-Councillor M. Wheaton/Deputy Mayor Peddle

                                    Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

New Business:            Complaint re: Properties

                                    Motion-4536-20-Councillor M. Wheaton/Councillor D. Howell

                                    Resolve to enter into a Privileged Session to discuss this topic.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

                                    Discussion

 

                                    Motion-4537-20-Councillor M. Wheaton/Councillor G Blackwood

                                    Resolve to return to an Open Session.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Members were in agreement to wait and see if we are contacted by the person viewing the properties before taking any action.

 

Members

Business:                    Disclosure Statements

                                    Motion-4538-20-Deputy Mayor Peddle/Councillor D. Howell

Resolve to enter into a Privileged Session to review the Disclosure Statements.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

                                    Disclosure Statements were reviewed by members.

                                    Motion-4539-20-Deputy Mayor Peddle/Councillor D. Howell

Resolve to return to an Open Session for the remainder of the meeting.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

MNL Central Regional Meeting

The MNL Central Regional Meeting will be held in Gander on March 27th and 28th, 2020. Clerk/Manager was instructed to book 2 hotel rooms for 1 night. Any member wishing to attend must notify the office to get registered.

 

Adjournment:            Motion-4540-20-Councillor S. Budgell/Councillor D. Howell

Resolve that Council do now adjourn to meet again on Monday, March 9th, 2020 at 7:30 p.m.

 

In favour:        Mayor Howell                         Deputy Mayor Peddle

                        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton          Councillor G. Blackwood

                        Councillor D. Howell

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:25 p.m.

 

 

 

 

 

Monday, February 10th, 2020

 

Minutes of the Regular Public Meeting of Council held on Monday, February 10th, 2020 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Dale Howell

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4515-20-Councillor S. Budgell/Councillor M. Wheaton

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting held on January 27th, 2020 which had been circulated to all members.

                                    Motion-4516-20-Councillor S. Budgell/Councillor D. Day

                                    Resolve that the Minutes of the Regular Public Council Meeting of January 27th, 2020 be adopted as circulated.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Eastern Fish Markets (Privileged Session)

 

(Councillor M. Wheaton left the meeting at 7:31 p.m. due to a conflict of interest.)

 

                                    Motion-4517-20-Deputy Mayor Peddle/Councillor S. Budgell

                                    Resolve to enter into a “Privileged Session” to discuss this topic.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4518-20-Councillor D. Day/Councillor G. Blackwood

                                    Resolve to return to an “Open Session”

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Motion-4519-20-Deputy Mayor Peddle/Councillor D. Day

Resolve to enter into a 2 year tax agreement with Eastern Fish Markets in response to their previously submitted proposal.

 

In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    (Councillor M. Wheaton returned to the meeting at 8:20 p.m.)

 

Business

Arising:                      Bluetooth vs Radio – Town Vehicles

                                    Research is ongoing.

 

MNL – Letter of concern

Members were in agreement that no action would be taken at this time but may be reviewed at a later date.

 

Security/Lighting Town Properties

Research is ongoing.

 

Committees:

Finance:                     Administrative Clerk – Wage (Privileged Session)

                                    Motion-4520-20-Councillor M. Wheaton/Councillor S. Budgell

                                    Resolve to enter into a “Privileged Session” to discuss this topic.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Discussion

 

                                    Motion-4521-20-Councillor M. Wheaton/Councillor S. Budgell

Resolve to return to an “Open Session” for the remainder of the meeting.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Members were in agreement that the wage would increase at the end of the 6 month probationary period provided the probationary period is satisfactory.

 

Finance:                     Canada Summer Job Application

                                    Motion-4522-20-Deputy Mayor Peddle/Councillor M. Wheaton

                                    Resolve to submit an application for the Canada Summer Jobs.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Provincial Summer Student Application

Motion-4523-20-Deputy Mayor Peddle/Councillor M. Wheaton

Resolve to submit an application for the Provincial Summer Student Jobs.

 

In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Public Works:           Chlorine Readings

Chlorine Readings for the month of January were presented to and reviewed by members. Readings were satisfactory and within guidelines.

 

Monthly Usage/Flow Data

The average monthly water usage for January was 130,453 gal/day.

 

Chlor. Chamber Damage

Pictures of damage to the Chlorination Chamber were presented to and reviewed by members. Members were in agreement to install a guard rail or some other protective barrier in front of the building in the spring.

 

Public Works:           Sander Repairs

Members were informed that the Sander Chain had loosened and was tightened up by the workers and is operational again.

 

Complaint re: Snowclearing

Two complaints were brought forward about snow clearing worker’s driveways.   Under the town’s policy, both the Town Manager and Outside Worker’s driveways are cleared by the town to enable them to get to work. The part-time operator didn’t realize those were the only driveways cleared and allegedly cleared his own and the other part-time worker’s driveways. In the meantime, the Outside Worker has been on sick leave and both part-time workers have been covering his duties.

 

Fire Dept:                  Training Grounds Proposal

                                    Motion-4524-20-Councillor G. Blackwood/Councillor D. Day

Resolve that a training ground facility is not required in this town when there is one in Gander that we can avail of.

 

In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Poker Run/Helmet/Prize Money

Members discussed the upcoming Poker Run on Feb. 22nd, 2020. The Fire Department have Notices out and since 2014 or prior, they have made it a requirement to wear a helmet to participate in the Poker Run. The explanation of prize money distribution is not clear on the Notice. Members were in agreement to inform the Fire Department Members to explain the prize distribution to all participants prior to the run.

 

Fire Dept:                  Lottery License Application

The Lottery License Application for “Grand in the Hand” fundraiser has been submitted. Tickets have to be commercially printed. Date for the Draw is March 22nd, 2020 at the Regular Public Council Meeting. Fire Department has been advised of the controls pertaining to the fund raiser previously put in place by Council.

 

Fireman’s Ball Pictures

The Fireman’s Ball Pictures were given to the town on a jump drive which has been passed to the Fire Department for member viewing. Members were in agreement that each member could pick a picture they would like printed at the expense of the town. A framed 8 x 10 picture of the group was given to the Fire Department and one will be hung on the wall at the Municipal Building.

 

Rec. Committee         Sewer Problem/Clean-up

Clerk/Manager was advised to check our insurance for coverage for the clean-up. Members were in agreement to proceed with getting the tank cleaned out at the lowest quote received.

 

Accounts Payable:

Bell Aliant                                                       $   76.70 – Phone – Fire Dept.

Bell Aliant                                                       $   304.43 – Phone/Fax/Internet/Mun. Bldg.

Bell Mobility                                                   $     36.45 – Phone – Cell

Carmanville Value Grocer                              $     7.78 – Kitchen Supplies

K & D Pratt                                                     $   366.54 – BA Annual Insp/Repairs

NL Power                                                        $1,804.32 – Hydro – Street Lights

Rockwater                                                       $1,482.12 – Chlorine

Tulk’s Home Hardware                                   $     85.79 – Garage Supplies/Salt/Janitorial

G & M Services                                              $   398.97 – Gas: 259.97; Diesel 139

ISED (Central Cashier’s Office)                     $   83.80 – Renewal FD Radio License

Dooley’s Trucking                                          $   123.87 – Courier Re BA Servicing

 

                                    Motion-4525-20-Councillor M. Wheaton/Councillor D. Day

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence:

From                           Regarding                                          Action

MMSB                        Backyard Compost Bins                     Info only

MNL                           Service Referral Programs                  Info only

Heritage NL                National Heritage Week 2020             Proclamation Signed by Mayor

 

Members

Business:                    Flooring – Offices

                                    Motion-4526-20-Councillor M. Wheaton/Councillor G Blackwood

Resolve to get the two part-time workers to put down the flooring in the two offices.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Storage – Mun. Bldg.

Members were in agreement to check the possibility of overhead storage in the Municipal Building via hatch and pull down ladder. 

To be brought back for discussion at the next meeting.

 

Adjournment:            Motion-4527-20-Councillor G. Blackwood/Councillor S. Budgell

Resolve that Council do now adjourn to meet again on Monday, February 24th, 2020 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor S. Budgell      Councillor D. Day

                                                            Councillor M. Wheaton   Councillor G. Blackwood

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Meeting adjourned at 10:15 p.m.