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Meeting Minutes

 

Thursday, December 20th, 2018

 

Minutes of the Special Public Meeting of Council held on Thursday, December 20th, 2018 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

Councillor Michael Wheaton (by Remote Attendance)

Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Call to Order:            Chair @ 7:30 p.m.

 

This Special Public Meeting was called to discuss the proposed Budget for 2019 as previously presented to and agreed upon by the Finance Committee.  Members reviewed and discussed the projected expenditures and income as presented.

                                   

Budget 2019

                                    Motion-4387-18-Councillor S. Budgell/Councillor G. Blackwood

Resolve to adopt the 2019 Budget balancing at $981,466.13 with the mil rate remaining at 5.75 Residential & 8.25 Commercial; Water and Sewer tax at $400/year; Water tax at $300/year and all other taxes and fees remaining the same as the 2018 tax structure.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor G. Blackwood      Councillor D. Howell

                                                             Councillor M. Wheaton (remote – phone)

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    (Remote connection to Councillor Wheaton ended at 7:55 p.m.)

 

Adjournment:           Motion-4388-18-Councillor D. Howell/Councillor S. Budgell

                                    Resolve that the meeting be adjourned.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor D. Day

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 8:05 p.m.

 

 

 

 

Monday, December 10th, 2018

 

Minutes of the Regular Public Meeting of Council held on Monday, December 10th, 2018 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Shawn Budgell

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Dwight Day (Leave of Absence)

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4374-18-Councillor D. Howell/Deputy Mayor Peddle

                                    Resolve that the Agenda be adopted as presented.

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of November 26th, 2018 which had been circulated to all members.

                                    Motion-4375-18-Councillor S. Budgell/Councillor M. Wheaton

Resolve that the Minutes of the Public Council Meeting of November 26th, 2018 be adopted as circulated.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      FD Pickup Mirror

We are still waiting on price to replace the glass in the Fire Dept. Pickup Mirror.

 

Order (Privileged Session)

Motion-4376-18-Councillor M. Wheaton/Councillor S. Budgell

Resolve to enter a “Privileged Session” to discuss this topic.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    (Discussion)

 

                                    Motion-4377-18-Councillor M. Wheaton/Councillor S. Budgell

Resolve to end the “Privileged Session” and return to an “Open Session” for the remainder of the meeting.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Motion-4378-18-Councillor D. Howell/Councillor G. Blackwood

Resolve to issue the Stop Work and Removal Order as presented from Stewart McKelvey Law Firm.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Waterline Leak/Shut off

Correspondence has been sent to Stewart McKelvey Law Firm for advice on options available to the town regarding this topic.  Results will be brought back to the next meeting for consideration of action to be taken.

 

Garage Rewire/Upgrade Quotes

Three quotes have now been received but further research is required regarding the Service NL requirements relating to the rewire.  Further, members were in agreement to apply to use the Gas Tax Funding for this project.  When all the required information is obtained, it will be brought back to council to award the project.

 

Motion-4379-18-Councillor S. Budgell/Deputy Mayor Peddle

Resolve to complete a CIP to the Gas Tax Secretariat to use our Gas Tax Funding to cover the cost of the electrical upgrade to the Town Garage.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Burry’s Turn around

Members were in agreement to dig test holes on the property to determine the amount of bog, if any.  We are also waiting on a response from legal and researching garbage pickup for that area in the interim.  Results will be brought back to next meeting for consideration.

 

Salt & Sand Pickup

Further research is required regarding this topic.  Results will be brought back to the next meeting.

 

Business

Arising:                      Back up Part time worker

Members were in agreement to advertise for a casual backhoe/loader operator for emergency callouts only when the full time employee is not available.

 

                                    Fire Dept. Incident Report

Members were informed that the Fire Dept. automatic overhead door opener has been repaired.

 

FD Leave of Absence

Clarification was received regarding the leave of absence previously approved for firefighter Enos Wheaton.  The leave is approved for 6 – 9 month duration as requested.

 

Committees

Finance:                     Severance Pay

                                    Motion-4380-18-Councillor D. Howell/Councillor M. Wheaton

                                    Resolve to issue the Outside Worker Severance Pay as requested.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Water Tax Exemption

Motion-4381-18-Councillor D. Howell/Councillor M. Wheaton

Resolve that the water tax exemption request for 18 A Noggin Cove Road be approved as per policy.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Finance:                     Capital Works Application 2019-2020

                                    Motion-4382-18- Deputy Mayor Peddle/Councillor G Blackwood

Resolve to accept the quote from Harty Engineering to do the estimate for the Capital Works Application at no cost to the town.  To date, there has been no response from the other two Engineering firms contacted for quotes.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Christmas Hours

Members were in agreement that the office hours during Christmas will be:

 

Closed Dec. 24,25 & 26.        Open Dec. 27 & 28, 2018

Closed Dec. 31& Jan. 1          Open Jan. 2,3, & 4, 2019.

 

Christmas Bonus

(Clerk/Manager left the meeting @ 8:40 p.m.)

Discussion

(Clerk/Manager was invited back to the meeting at 8:55 p.m.)

Motion-4383-18-Councillor D. Howell/Deputy Mayor Peddle

Resolve that the Christmas Bonus will be the same as last year.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                         Councillor G. Blackwood      Councillor D. Howell

Opposed:         Councillor S. Budgell             Councillor M. Wheaton

Abstaining;      0

Motion Carried.

 

Christmas Turkeys – FD

Members were in agreement that Christmas Turkeys would be given to the fire department members as per policy.

 

Public Works:           Boil Water Advisory Lifted

The boil water advisory was lifted on December 7th, 2018 at 3:05 p.m. as per results from Government Services.

 

Public Works:           Chlorine Readings

The chlorine readings for the month of November were presented to members.  Readings were within guidelines.

 

Monthly Usage/Flow Data

The average water usage for the month of November was 136,147 gal. per day.

 

Water Usage South Side

The outside worker advised that we no longer need the water running at Eastern Fish Markets to keep the chlorine levels up since there is continuous water running at the end of Main Street South.  Members were in agreement to leave the water running at Eastern Fish Markets.

 

Screen Cleaning

The screen cleaning report from November 27th, 2018 was presented to council.

 

Fire Dept:                  Fireman’s Ball

Members were in agreement that the Fireman’s Ball would be tentatively scheduled for spring 2019.

Habitat

 

Committee:                New Membership request

Members were in agreement that the request for Hayward Morgan to join the Habitat Committee be approved.

 

Accounts

Payable:

Receiver General for Canada              $2,812.27 – Payroll Remitt. (Paid)

CIBC Mellon                                       $   425.82 – Pension Premiums (Paid)

NAPE                                                  $      70.01 – Union Dues (Paid)

David Parsons                                     $      40.00 – FH O/H Door Repair

Bell Aliant                                           $     83.49 – Phone – Fire Dept.

Bell Aliant                                           $    295.29 – Phone/Fax/Internet

Bell Mobility                                       $     36.85 – Phone – Fire Hall

NL Power                                            $1,775.52 – Hydro – Street Lighting

CNWM                                                $2,161.52 – Curbside Collection Fees

CNWM                                                $1,723.12 – Tipping Fees

EMCO                                                 $    583.05 – Water Supplies

G & M Services                                   $    713.14 – FD 219;  Town 494

Stewart McKelvey                               $     74.75 – Legal Fees

Tulk’s Home Hardware                       $    115.76 – Garage/FH/Mun. Bldg.

 

                                    Motion-4384-18-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                            Councillor G. Blackwood       Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                          Regarding                                       Action

Air Canada                 Response to town letter                   Info only

MAA                          Amendment to the Act                    Info only

 

New Business:            New Development Application

The application to build a new home at 76 Howell’s Avenue was approved pending approval of all other relevant government departments.

 

Members

Business:                    Chairs – Rec. Center

                                    Motion-4385-18-Councillor M. Wheaton/Deputy Mayor Peddle

Resolve to purchase up to 100 chairs at a reasonable price for the Recreation Center.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Adjournment:           Motion-4386-18-Councillor D. Howell/Councillor G. Blackwood

                                    Resolve that Council do now adjourn.

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                             Councillor S. Budgell            Councillor M. Wheaton

                                                             Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 9:25 p.m.