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Meeting Minutes

 

Monday, June 4th, 2018

 

Minutes of the Regular Public Meeting of Council held on Monday, June 4th, 2018 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Guest:                         Jim Harty, Town Engineer

 

Absent:                       Deputy Mayor Marlene Peddle

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      “Road Signage” was added to the Agenda under Public Works; “Complaint re: Gravel” was added under New Business and “Municipal Building” was added under Members Business.

                                    Motion-4261-18-Councillor D. Howell/Councillor M. Wheaton

                                    Resolve that the Agenda be adopted as amended.

 

                                    In favour:         Mayor Howell                       Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 17th, 2018 which had been circulated to all members.

                                    Motion-4262-18-Councillor G. Blackwood/Councillor M. Wheaton

                                    Resolve that the Minutes of the Regular Public Council Meeting of May 17th, 2018 be adopted as circulated.

 

In favour:         Mayor Howell                       Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood      Councillor D. Howell

Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      W.S. Project update/concerns

Following concerns were brought forward for discussion with Jim Harty, the Town Engineer.

-        Flag Persons – Should be using 2 at all times.  Will be addressed.

-        Culverts – discussion regarding sod not being used now – ends are rocked up and some have extensions, some don’t.

Jim advised that there are 2 culverts left to be finished and culverts and driveways are replaced as they found them. 

-        Dumping while traffic ongoing – should not happen.  Flaggers should stop traffic while equipment is dumping until truck is done and moving on.  Will be addressed.

-        Barricades – were not properly placed around holes – Jim will address.

-        Bathroom – question was raised where do workers go to use the bathroom? – Jim will address.

-        Dumping of rocks was discussed.  The ideal site is next to the outfall & new treatment plant site.  However, there is a private sewer line coming out there with the resident not yet connected to the new sewer line although it is ready to connect into.  The rock will be required when the new treatment plant is started.  The options to use this site are:  resident connect to the new sewer line or town covert his private sewer line to all the dumping of rock.  Town will work with resident to reach a suitable arrangement.

 

Playground   

Jim gave an update from our previous meeting regarding the playground.

-        Jim and Wareham’s will check area for blasting to make a handicap parking lot at the back end of the playground.  Jim will do up specs re location of equipment, measurements/specs for steps and provide a price estimate.  Town can then hire anyone to assist our workers to complete the work. 

-        Replacement of steps – will check with School officials to see if we can just use the wheelchair accessible entrance at the back and not put the steps back.

-        Swings – bolts need to be replaced with galvanized bolts; chains need to be replaced and the structure needs to be painted.

-        Lighting – Run bright lights off the church and school was discussed as an option.  Solar lighting is also an option.

 

Mayor Howell thanked Jim for his assistance and Jim left the meeting at 8:45 p.m.

 

No Smoking Policy

Motion-4263-18-Councillor D. Day/Councillor M. Wheaton

Amendment to motion 4193-18

Resolve to adopt a Smoke Free Outdoor Sport and Recreation Area Policy for the following areas:

-        Rink

-        Interpretation Property including Trail

-        All Ball Fields

-        New Picnic Area (across from the Rink)

-        Any future Recreational Property Development

Further to implement a “No Smoking Restriction Policy” of 9 meters minimum from all doorways to all Municipal owned buildings.

 

In favour:        Councillor S. Budgell             Councillor D. Day

                        Councillor M. Wheaton

Opposed:         Mayor Howell                        Councillor G. Blackwood

                        Councillor D. Howell

Abstaining:      0

Tied Vote – Motion Defeated.

 

Motion-4264-18-Councillor D. Howell/Councillor G. Blackwood

Resolve to adopt a Smoke Free Outdoor Sport and Recreation Area Policy for the following areas:

-        Rink

-        Interpretation Property including Trail

-        All Ball Fields

-        New Picnic Area (across from the Rink)

-        Any future Recreational Property Development

Further to implement a “No Smoking Restriction Policy” of 9 meters from all public entrances to all Municipal owned buildings.

 

                                    In favour:        Mayor Howell                        Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         Councillor S. Budgell            Councillor D. Day

                                                            Councillor M. Wheaton

                                    Abstaining:      0

                                    Tied Vote – Motion Defeated.

 

Smoking area @ School

A resident brought in a copy of a grant indicating the smoking area in question belongs to the School Board.  The resident was meeting with the Principal to discuss these findings – results will be brought back to the next meeting.

 

Inspections

The pipe outside the Chlorination Chambers has been removed.  There was discussion on moving the Gate at the Pond.  Councillor Budgell and Councillor Day will check and report with pictures regarding the Gate at the Pond and submit an updated inspection list.

 

Land Sales

Lawyer advised the property obtained by the town through previous tax arrears only applies to 6.5 acres on 68-88 Noggin Cove Road.  There are actually two properties there that were assessed as one for as far back as can be determined.  The properties need to be reassessed individually and ownership needs to be determined.

 

Hog Farm

Concerns were brought to Council regarding a Hog Farm.  Resident was contacted and said there will be no movement on his application with Agriculture until Fall and he will keep the town informed regarding same.  Pigs and a Boar purchased for personal use at this point in time.

 

Business

Arising:                      OH&S Committee

Members were in agreement to ask the Rec. Committee and Habitat Committee for a Rep from each committee to serve on our OH&S Committee.  When these representatives are chosen, the Committee will be formed.

 

Committees

Finance:                     Playground

Clerk/Manager to check with Gas Tax Secretariat to clarify if we can use Gas Tax Funding towards the Playground cost under the current agreement between the School and the Town.

 

Camera Surveillance

With recent vandalism occurring, members discussed various types and cost of camera surveillance.  Further research is required and results will be brought back to next meeting for further discussion.

 

Special Advocacy Fund – FCM

Information received from FCM regarding a Special Advocacy Fund was reviewed and will be kept for information purposes only.

 

Canada Day/Summer Festival

Members were in agreement to donate $100.00 towards the Canada Day Fireworks and $900 towards the Summer Festival Fireworks as budgeted and per past practice.

 

Public Works:           Water Report

                                    Satisfactory.

                                   

                                    Roads – Signage (Added to Agenda)

Members were informed that the road where the culverts were replaced have dips that needs to be fixed.  Highways have been contacted re same.

 

Accounts

Payable:

NL Power                                            $1,744.85 – Hydro – Street Lighting

NL Power                                            $     38.78 – Hydro – Lift Station

NL Power                                            $   280.08 – Hydro – Municipal Bldg.

NL Power                                            $   226.30 – Hydro – Fire Hall

NL Power                                            $   178.46 – Hydro – Booster Station

NL Power                                            $     57.48 – Hydro – Chlor. Chambers

NL Power                                            $     97.23 – Hydro – Garage

Bell Mobility                                       $     36.45 – Phone – Cell

HiTech Communications                    $1,724.91 – FD – Portable Radios

Stewart McKelvey                               $    450.39 – Legal Fees/Collection

Receiver General for Canada              $8,218.16 – Payroll Remittance

NAPE                                                  $     71.47 – Union Dues

CIBC Mellon                                       $    427.84 – Pension Premiums

Carmanville Value Grocer                  $      10.16 – Kitchen Supplies

Computer Shack Inc.                           $    114.99 – Printer Toner

Car Quest                                             $    336.82 – Jack 3.5 ton

G & M Services                                   $1,184.94 – Town 839; FD 345

Bell Aliant                                           $      96.15 – Phone – FD

Central Office Equipment                   $      39.09 – Office Supplies

 

                                    Motion-4265-Councillor M. Wheaton/Councillor D. Howell

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                        Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence

From                                      Regarding                              Action

MNL                                       Legislative Review                Info Only

Prostate Cancer Canada          Plaid for Dad                         Mayor Howell

 

New Business:            Shed Permit

Request to build new shed at 341 Main Street South was approved as per Municipal Accessory Building Permit Policy and Regulations provided.

 

New Business:            Complaint re Gravel – Added to Agenda

A complaint regarding gravel stockpiled on private property was discussed by members.  Further research is required such as the legal requirements re stockpiling on private property and whether or not truck turning sign is required at the location.  Results will be brought back to a future meeting for further discussion.

 

Members

Business:                    SAM Conference (Fall)

Members were in agreement that the Town would be interested in sending a Representative to the SAM Conference in Labrador in the fall with the monetary assistance provided and providing the Town Representative is available to attend.

 

Municipal Building – Added to Agenda

Complaints regarding the new addition to the Municipal Building were discussed such as the structure is an eyesore and the addition is not up to code.  The addition is not completed and the storage space it provides is definitely required.  Members agreed to have the Town Engineer check code and specs to change the layout to have the storage room left of existing room using the same exit door from kitchen.  Storage room needs electrical and siding.  Members were also in agreement to apply for JCP to complete this work.

 

Adjournment:           Motion-4266-18-Councillor S. Budgell/Councillor D. Howell

Resolve that Council do now adjourn to meet again on Monday, June 18th, 2018 at 7:30 p.m.

 

                                    In favour:         Mayor Howell                       Councillor S. Budgell

                                                            Councillor D. Day                  Councillor M. Wheaton

                                                            Councillor G. Blackwood      Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 10:40 p.m.