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Meeting Minutes

 

 

 

Wednesday, October 17th, 2018

 

Minutes of the Regular Public Meeting of Council held on Wednesday, October 17th, 2018 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Michael Wheaton

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Gordon Blackwood

                                    Councillor Shawn Budgell

                                    Councillor Dwight Day (Leave of Absence)

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4342-18-Deputy Mayor Peddle/Councillor M. Wheaton

                                    Resolve to adopt the Agenda as presented.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of October 9th, 2018 which were circulated to all members.

                                    Motion-4343-18-Councillor M. Wheaton/Councillor D. Howell

                                    Resolve that the Minutes of the Public Council Meeting of October 9th, 2018 be adopted as circulated.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business 

Arising:                      Playground Update

                                    Motion-4344-18-Councillor D. Howell/Deputy Mayor Peddle

Resolve to wait until spring to proceed with the Playground Project and pass the Project over to the Town Engineer.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Live Fire Training

Motion-4345-18-Councillor M. Wheaton/Deputy Mayor Peddle

Resolve to approve the request to send 6 members to Gander for Live Fire Training.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Committees

Finance:                     CEEP Amendment

                                    Motion-4346-18-Councillor D. Howell/Deputy Mayor Peddle

Resolve to accept funding in the amount of $10,000 for Project Number 17-CEEP-19-163: Community Beautification from the Community Enhancement Employment Program as presented.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Finance:                     Capital Works 2018-2019

                                    Motion-4347-18-Councillor M. Wheaton/Councillor D. Howell

Resolve to engage the Town Engineer to apply for funding to continue with the next phase of our Water and Sewer Project.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Public Works:           Screen Cleaning

A report and pictures of the Screen Cleaning on October 9th, 2018 was presented to and reviewed by members.

 

Alders

Transportation and Works have not removed the alders at the intersections and throughout the community as previously requested and agreed to.  Clerk/Manager will contact the department for an update and their response will be brought back to next meeting.

 

Fire Dept:                  Operation 2020

Operation 2020 is an in-house training program that will meet the requirements of NFPA 1001, Firefighter 1, 2018 Edition starting in January 2019.  The program will be delivered in-house by fire department training officers over a period of 14 months or less.  Fire Chief Nathanael White and Training Officer Cory Boone are scheduled for the first training session on behalf of the Carmanville Fire Department.

 

Accounts 

Payable:

TRIO                                                               $272.02 – Health Premiums

Computer Shack                                              $471.45 – Printer Toners

 

                                    Motion-4348-18-Deputy Mayor Peddle/Councillor M. Wheaton

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Members were in agreement for Clerk/Manager to check Costco for price of the Printer Toners and if cheaper, order from there in the future.

 

Correspondence:

From                                      Regarding                              Action

Trans & Works                       Vehicle Disposal                    Info Only

 

New Business:            Water & Sewer request

(Councillor M. Wheaton left the meeting at 7:55 p.m. due to a conflict of interest)

Motion-4349-18-Councillor D. Howell/Deputy Mayor Peddle

Resolve to approve the Water and Sewer connection at 107-109 Main Street South as per the Water & Sewer Regulations and Policy.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

(Councillor M. Wheaton was invited back and returned to the meeting at 8:05 p.m.)

 

Members 

Business:                    CNWM Meeting Reminder

Members were reminded of the CNWM Meeting on October 23rd, 2018 at 7:00 p.m. in Council Chambers.

 

Adjournment:           Motion-4350-18-Councillor D. Howell/Councillor M. Wheaton

Resolve that Council do now adjourn to meet again on Monday, November 5th, 2018 at 7:30 p.m.

 

In favour:         Mayor Howell                        Deputy Mayor Peddle

                                                            Councillor M. Wheaton          Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 8:10 p.m.

 

 

 

 

 

Monday, October 9th, 2018

 

Minutes of the Regular Public Meeting of Council held on Monday, October 9th, 2018 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Shawn Budgell

                                    Councillor Michael Wheaton

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Deputy Mayor Marlene Peddle

                                    Councillor Dwight Day (Leave of Absence)

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4334-18-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the Agenda be adopted as presented.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Public Council Meeting of September 24th, 2018 which had been circulated to all members.

                                    Motion-4335-18-Councillor S. Budgell/Councillor M. Wheaton

                                    Resolve that the Minutes of the Public Council Meeting of September 24th, 2018 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Motion-4336-18-Councillor D. Howell/Councillor G. Blackwood

Resolve that the Minutes of the Privileged Meeting of September 14th, 2018 be adopted as circulated.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Motion-4337-18-Councillor D. Howell/Councillor G. Blackwood

Resolve that the Motion # 4323-18 regarding the Water and Sewer installation at 125 Main Street South and Motion # 4324-18 regarding the Loader Incident from the Privileged Meeting of September 14th, 2018 be adopted as stated in the Minutes of September 14th, 2018.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business 

Arising:                      Playground Update

                                    Motion-4338-18-Councillor D. Howell/Councillor M. Wheaton

Resolve to have Town Engineer contact D & M Services and advise that if they can have insurances and required documentation in order by Friday, October 12th and can complete the project by October 28th, 2018 the contract will be awarded to them.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Property – Route 330

Members were in agreement for Clerk/Manager to write the Property Owner and thank him for his response and commitment to have the debris removed before winter.

 

Committees

Finance:                     3rd Quarter Financial Reports

The 3rd Quarter Financial Reports were presented to and reviewed by members.  Clerk/Manager will print off detailed statements regarding office supplies and garage supplies for the next meeting.

 

Collection Report

The Collection Report was presented to and reviewed by members.  Slow but steady progress is being made in this area.

 

Water Tax Exemption

Motion-4339-18-Councillor D. Howell/Councillor G. Blackwood

Resolve that the property at 298B Main Street be exempt from Water Tax as per the Policy on Abandoned Houses.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Clerk/Manager will conduct further research on this property and bring results back to the next meeting for further discussion.

 

Public Works:           Water Report/Boil Order Lifted

Water Reports on September 24th, 2018 were satisfactory and the Boil Water Advisory was lifted by Government Services.

 

Chlorine Readings

Chlorine Readings for the month of September presented to and reviewed by members were within guidelines.

 

Public Works:            Monthly Water Usage/Flow Data

Average water usage for the month of September was 131,250 gal per day.

 

Waterline Leak @ Municipal Building

Pictures of the waterline leak at the Municipal Building were presented to and reviewed by members.  The leak has been repaired.

 

Burry’s Lane – Turn around

A turn around area up Burry’s Lane is required for the Curbside Collection.  Clerk/Manager is to check with the land owners to determine if a section on both sides of the road can be widened to accommodate this request.  Results will be brought back to the next meeting for further discussion.

 

Alders

Tabled to next meeting as this topic was requested by Deputy Mayor Peddle who was not in attendance.

 

Fire Dept:                   Live Fire Training

Council supports the request to attend Live Fire Training in Gander to fulfill the Firefighter 1 requirement but noted the community cannot be left unattended.  Fire Chief will be asked to find out if there can be 2 sessions to ensure all firefighters capable of attending are given the opportunity to attend.  Results will be brought back to the next meeting.

 

Nuisance Calls

The Fire Department has been receiving numerous daily calls between 11:40 a.m. and Noon without leaving a message or the number showing up on the phone.  Members were in agreement to contact the RCMP and Bell Aliant to see if there’s anything that can be done to stop the nuisance calls. 

 

Habitat:                      Community Garden

A letter was presented from the Habitat Committee requesting to use a section of property between the Tool Shed and Fire Hall to develop in-ground beds for community gardens.  Members were in agreement that this section is not available but they can move the shed the width of itself towards the Fire Hall, move the fish boxes on the pallets and use the strip between the current garden boxes and the trees the whole length of the lawn.  Fill may be required to level the land but there will be more space to develop the in-ground community gardens in this area.

 

Accounts 

Payable:

NL Power                                           $1,775.52 – Hydro – Street Lighting

Bell Aliant                                          $   292.22 – Phone/Fax/Internet – Office

Bell Aliant                                          $     76.70 – Phone – Fire Dept.

Bell Mobility                                      $     36.45 – Phone – Cell

CNWM                                               $1,920.72 – Tipping Fees

CNWM                                               $2,161.52 – Curbside Collection Fees

EMCO                                                $1,816.08 – Waterline Supplies

Hefford’s                                            $4,441.30 – Chlo. Chambers w/line repair

Rockwater                                          $1,482.12 – Chlorine

Car Quest                                           $  136.81 – FD Pickup Caliper

Pretty SAFE Enterprises                    $ 316.25 – FA Recert

Receiver General for Canada             $3,509.66 – Payroll Remittance

CIBC Mellon                                      $   535.48 – Pension Premium

NAPE                                                 $     94.12 – Union Dues

MAA                                                  $3,179.25 – 4th Quarter Assessment Fee

Tulk’s Home Hardware                      $   105.61 – Mun. Bldg/Chlor Chambers

G & M Services                                  $705.06 – Town 565.06;  FD 140

 

                                    Motion-4340-18-Councillor S. Budgell/Councillor G. Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence

From                                      Regarding                                          Action

Municipal Affairs                   Cannabis Public Education                 Info Only

           

Members

Business:                    CNWM Regional Meeting

A Central Newfoundland Waste Management Meeting is scheduled for Oct. 23rd, 2018 at 7:00 p.m. in Council Chambers.  Mayor Howell is not available to attend this meeting.  Any other member wishing to attend on behalf of council is asked to contact the office.

 

Adjournment:            Motion-4341-18-Councillor D. Howell/Councillor G. Blackwood

Resolve that Council do now adjourn to meet again on Monday, October 22nd, 2018 at 7:30 p.m.

 

In favour:        Mayor Howell                         Councillor S. Budgell

                                                            Councillor M. Wheaton          Councillor G. Blackwood

                                                            Councillor D. Howell

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Meeting adjourned at 9:00 p.m.