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Aunt Martha



December 2013 Archive

 

Monday, December 9th, 2013

 

Minutes of the Regular Public Meeting of Council held on Monday, December 9th, 2013 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Linda Bailet

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      “Take Charge Challenge” was added under New Business.

                                    Motion-3554-13-Councillor K. Blackwood/Deputy Mayor Peddle

                                    Resolved that the Agenda be adopted as amended.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes 2413:            Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of December 2nd, 2013 which had been circulated to all members.

                                    Motion-3555-13-Councillor D. Howell/Councillor M. Bailet

                                    Resolved that the Minutes of the Regular Council Meeting of December 2nd, 2013 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes 2513:            Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Council Meeting of December 6th, 2013 which had been circulated to all members.

                                    Motion-3556-13-Councillor S. Winsor/Councillor M. Bailet

                                    Resolved that the Minutes of the Special Council Meeting of December 6th, 2013 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business Arising:       Backhoe/Loader

                                    Motion-3557-13-Councillor K. Blackwood/Councillor D. Howell

                                    Resolved to issue a tender for a new Backhoe/Loader.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Central Purchasing will provide the specs for the tender. In order to purchase through them, we would have had to participate in the original tender.

 

Tender Fire Dept.

One tender was received from SSR Auto for the amount of $26,431.00 for a 2011 pre-owned 2500 Series SLT Dodge Truck.

Motion-3558-13-Councillor K. Blackwood/Councillor D. Howell

Resolved to reject the Tender that was received from SSR Auto. Further to approach the Minister for approval to purchase a pick-up through 3 quotes as the previous 2 Tender Calls have been unsuccessful.

 

                                   In favour:         Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Turkeys/Fire Dept.

Mayor Howell, Councillors Howell and Blackwood would have to leave the meeting due to a conflict of interest. There were not enough councillors left to make the decision. Therefore Clerk/Manager will email the remaining 4 Councillors for a decision regarding the purchase of turkeys for the Fire Department Members.

 

Committees

Public Works:           Composting Program (MMSB)

                                    Tabled. Will be brought back to next meeting.

 

Trailer Tire

General Agreement to purchase a new Trailer Tire as required.

 

Fire Dept:                  Overhead Door

                                    Motion-3559-13-Councillor D. Howell/Councillor K. Blackwood

Resolved to contact Sun Heating to order the Circuit Board for the Overhead Door in the Fire Hall.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor K. Blackwood

                        Councillor S. Winsor     Councillor M. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Accounts

Payable:

Atlantic Purification Systems Ltd.                             $555.96 – Chlorine Test Packets

Bell Aliant                                                                  $ 74.52 – Phone – Fire Dept.

Receiver General for Canada                                     $2729.20 – Payroll Remitt (Nov.)

TRIO                                                                          $326.42 – Health Premiums (Dec.)

CIBC Mellon                                                              $468.10 – Pension Premiums (Nov.)

NAPE                                                                         $ 84.32 – Union Dues (Nov.)

Pennell’s Service Station Ltd.                                    $105.82 – Tires/Town PU/Antifreeze

Tulk’s Home Hardware                                              $67.95 – Christmas Decorations

Central Waste Mgmt.                                                 $2094.25 – Tipping Fees (Nov.)

Keith Howell                                                              $300.00 – 4th Quarter Remuneration

Marlene Peddle                                                          $175.00 – 4th Quarter Remuneration

Dale Howell                                                               $175.00 – 4th Quarter Remuneration

Kim Blackwood                                                         $175.00 – 4th Quarter Remuneration

Michel Bailet                                                              $175.00 – 4th Quarter Remuneration

Sam Winsor                                                                $175.00 – 4th Quarter Remuneration

Linda Bailet                                                                $175.00 – 4th Quarter Remuneration

G & M Services                                                          $496.41 – Town: 398.01/ FD 98.40

 

                                    Motion-3560-13-Councillor K. Blackwood/Councillor M. Bailet

                                    Resolved that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor     Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

New Business:           Quarry Permit renewals

No issues or concerns were expressed regarding the 3 Quarry Permit Renewals presented.

 

                                    Take Charge Challenge (added to Agenda)

Deputy Mayor Peddle gave an update regarding the Take Charge Challenge. The 1st Challenge – to set up a facebook page - has been completed. The 2nd Challenge – to post notices throughout the community - is in progress.

 

Adjournment:            Motion-3561-13-Councillor K. Blackwood/Deputy Mayor Peddle

Resolved that Council do now adjourn to meet again at the call of the Chair.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor K. Blackwood

                        Councillor S. Winsor     Councillor M. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 8:25 p.m.

 

 

 

 

Friday, December 6th, 2013

 

Minutes of the Special Meeting of Council held on Friday, December 6th, 2013 in Council Chambers.

 

Attendees:                  Mayor Keith Howell

                                    Councillor Dale Howell

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Town Engineer Jim Harty

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Kim Blackwood

                                    Councillor Linda Bailet

                                    Deputy Mayor Marlene Peddle

 

Call to Order:            Chair @ 1:10 p.m.

 

This meeting was called to discuss the Capital Works Application for the Water/Sewer Project, Phase 1 with respect to the new Wastewater Regulations.

 

Town Engineer advised that we were previously told by the Dept. of Environment and Conservation that we would require a tank with a roof due to the number of households that would be connected to this tank/outfall.

 

The discussion was to determine if we will require secondary treatment with the new wastewater regulations and if so, should we include this in our Phase 1 cost estimate for our application.

 

General Agreement that the new estimate would include a covered tank with some ventilation and lights at this point in time. Town Engineer will complete the estimate and come out to the office to assist the Clerk/Manager with the online application before Friday, Dec. 13th.

 

Town Engineer left the meeting. Council then discussed the Loader information that has recently been received and decided to have to meeting on Monday, Dec. 9th to make a decision on the Loader.

 

General Agreement to send a donation of $100.00 with a card to Justin and Jessica Goodyear to assist with the expenses associated with the tragedy they are currently facing.

 

Meeting adjourned at 2:50 p.m.

 

 

 

 

Monday, December 2nd, 2013

 

Minutes of the Regular Meeting of Council held on Monday, December 2nd, 2013 in Council Chambers.

 

Attendees:                  Mayor Keith Howell

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Deputy Mayor Marlene Peddle

                                    Councillor Linda Bailet

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-3545-13-Councillor K. Blackwood/Councillor D. Howell

                                    Resolved that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes 2213:            Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting held on November 18th, 2013 which had been circulated to all members.

                                    Motion-3546-13-Councillor S. Winsor/Councillor M. Bailet

                                    Resolved that the Minutes of the Regular Council Meeting of November 18th, 2013 be adopted as circulated.

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

Minutes 2313:            Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Council Meeting of November 25th, 2013 which had been circulated to all members.

                                    Motion-3547-13-Councillor D. Howell/Councillor S. Winsor

                                    Resolved that the Minutes of the Special Council Meeting of November 25th, 2013 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Backhoe/Loader

Councillor Winsor will contact the CAT and John Deere dealers in Grand Falls-Windsor to get prices on a new Backhoe/Loader and information regarding warranty and extended warranty for both new and used machine.

 

Chemical Feed Pump

Representative from ATS advised he is still waiting on instructions/approval from the manufacturer to return our Chemical Feed Pump. Clerk/Manager to research prices for a new back-up pump similar to the old pump we are now using and bring results back to next meeting.

 

Capital Works Application

Municipal Affairs advised we complete the Municipal Capital Works Application for our proposed Water/Sewer Project. We will require revised figures which will depend on the work to be completed in Phase 1. The Town Engineer will be here on Friday to meet with Council. Time still to be determined. Members will be notified by email.

 

Committees

Finance:                     Budget/Office Renovations

Clerk/Manager asked Council to have the office made bigger by extending the wall towards the main entrance. This would make room to put another desk. We could connect the existing computer to our Townsuite program which would give both the Clerk/Manager and Administrative Assistant access to the program at the same time. This set up would provide the security required for the programs and provide more training and employment for the part time worker.

Further research is required to determine if this is a load bearing wall.

 

Budget:                       Motion-3548-13-Councillor D. Howell/Councillor M. Bailet

Resolved to adopt the 2014 Budget as presented with the mil rate remaining at 8.25; $150,000 allocated for Capital Works – Water and Sewer Project; and $45,000 allocated towards the purchase of a Backhoe/Loader. All taxes and fees are to remain the same as in the previous year. A copy of the tax and fee schedule for 2014 is attached.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor M. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Carmanville Terrace Residents

Motion-3549-13-Councillor D. Howell/Councillor S. Winsor

Resolved that the town purchase a small gift for each resident at the Personal Care Home for Christmas.

 

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor M. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Public Works:           Water Report

                                    Satisfactory

 

Monthly Water Usage & Flow Data

Clerk/Manager to check with the Outside Worker to clarify the flow data and water usage recordings as submitted on the report.

 

Chlorine Readings November

Chlorine readings are consistent and within the required guidelines for the month of November.

 

Report from Regional Water Operator

Charts and graphs were received from the Regional Water Operator and circulated to all members. This information is a continuation of the previously circulated Operator’s Manual prepared by the Regional Water Operator. Members will review the manual and discuss further at a future meeting.

 

Fire Dept:                   Coast Guard/Water Cost

                                    Motion-3550-13-Councillor K. Blackwood/Councillor M. Bailet

Resolved that for the Coast Guard and Ferries the charge for 1 Pumper Load of Water would be $75.00. For anything over that amount the charge would be $150.00.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor M. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Heater

The purchase of a heater for the meeting room in the Fire Hall was previously approved if required. Fireman George Blackwood checked the heaters and they seemed to be working. Therefore, before making their purchase, they are going to turn the heaters on earlier in the day to see if it warms up the room.

 

Accounts

Payable:

Carmanville Public Library                                         $100.00 – Annual Donation (Paid)

Phoenix Academy                                                        $ 50.00 – Annual Donation (Paid)

Valero Energy Inc.                                                       $789.63 – Furnace Oil/Diesel

Central Office Equipment                                            $120.66 – Ink Cartridge/Printer

NL Power                                                                     $178.85 – Hydro – Booster Station

NL Power                                                                     $ 24.39 – Hydro – Town Garage

NL Power                                                                     $202.09 – Hydro – Fire Hall

NL Power                                                                     $234.90 – Hydro – Mun. Bldg.

NL Power                                                                     $ 64.52 – Hydro – Chlor. Chambers

Bell Aliant                                                                    $197.52 – Phone/Fax/Internet/Office

Bell Mobility                                                                $ 34.97 – Phone – Cell

Central NL Waste Management                                   $1980.00 – Collection Fees/Nov.

NL Power                                                                     $1717.08 – Hydro – Street Lighting

Steele Communications                                               $158.20 – Radio Ann. -Boil Order

Rockwater                                                                    $1062.20 – Chlorine

 

                                    Motion-3551-13-Councillor S. Winsor/Councillor D. Howell

                                    Resolved that the outstanding accounts be paid in full as presented.

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor M. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence

From                                                               Regarding                                          Action

Canada Post                                                     Review of Postal Service                   Info Only       

 

New Business:            Canada Summer Jobs

General Agreement that the Clerk/Manager complete the application for the Canada Summer Jobs as in previous years.

 

Goodyear’s Hill

Clerk/Manager to contact Trans & Works and advise them of the ice build-up at Goodyear’s Hill and ask them to monitor the situation. Further that the next time there is a build-up of ice in that location to take pictures to send with a letter referring back to their previous written commitment to fix the problem.

 

Members

Business:                    MAA Director Vote

The vote was cast by Council and recorded by Mayor Howell and will be mailed in tomorrow.

 

Christmas Bonus

(Clerk/Manager left the meeting at 9:00 p.m. due to a conflict of interest)

Motion-3552-13-Councillor S. Winsor/Councillor D. Howell

Resolved that the Christmas Bonus remain the same as in the previous year that being: $100.00 for the Clerk/Manager; $50.00 for the Outside Worker and $30.00 for each of the 4 Part-time Workers.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor M. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

(Motion recorded by Councillor S. Winsor)

(Clerk/Manager was invited back to the meeting at 9:08 p.m.)

 

Turkeys/Fire Dept.

Mayor Howell, Councillor D. Howell and Councillor K. Blackwood prepared to leave the meeting due to a conflict of interest. There were only 2 Councillors remaining to make the decision – Councillor S. Winsor and Councillor M. Bailet. Therefore it was decided to bring this matter back to the next meeting for a decision.

 

Christmas Hours

Christmas Day falls on Wednesday this year which is also our garbage collection day. Before any decision can be made regarding the Christmas Hours, the hours of operation for the Transfer Station need to be clarified. Notices will also have to be posted to inform our residents. Information will be brought back to the next meeting.

 

Adjournment:            Motion-3553-13-Councillor D. Howell/Councillor K. Blackwood

Resolved that Council do now adjourn to meet again when the information is obtained regarding the purchase of a Backhoe/Loader.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor                          

                        Councillor M. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Members will be notified by email.

 

Meeting adjourned at 9:20 p.m.