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Aunt Martha



March 2014 Archive

 

Monday, March 31st, 2014

 

Minutes of the Regular Public Meeting of Council held on Monday, March 31, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Sam Winsor

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Kim Blackwood

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                     Motion-3505-14 – Deputy Mayor Peddle/Councillor D. Howell

                                    Resolved that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of March 10th, 2014 which had been circulated to all members.

                                    Motion-3506-14-Councillor S. Winsor/Deputy Mayor Peddle

                                    Resolved that the Minutes of the Regular Council Meeting of March 10th, 2014 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                    Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Meeting of March 12th, 2014 which had been circulated to all members.

                                    Motion-3507-14-Councillor D. Howell/Councillor S. Winsor

                                    Resolved that the Minutes of the Special Public Meeting of March 12th, 2014 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

                                                           

Minutes:                      Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Public Meeting of March 26th, 2014 which had been circulated to all members.

                                    Motion-3508-14-Councillor S. Winsor/Councillor D. Howell

                                    Resolved that the Minutes of the Special Public Meeting of March 26th, 2014 be adopted as circulated.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Frederickton LIC Response

The Local Improvement Committee are currently working on a financial/payment plan to present to Council.

 

Rec/Garage Parking Lot

Letters were sent to the individuals concerned. The truck has been removed. The trailer has been moved but is still on the parking lot. Agreement to monitor the situation and bring results back to a future meeting if it continues to be a concern.

 

Committees

Finance:                     Gas Tax Payment

Written notification from the Gas Tax Secretariat that they have released the following funds: $9,004.50 Year 8A remaining allocation and $19,345.20 Year 8B allocation.

 

Finance:                     Gas Tax Approval

Approval has been received from the Gas Tax Secretariat to allocate the remaining Gas Tax Funds as follows:

$58,349.70 towards the Rec Electrical Cost and

$50,158.00 towards the Sewer Outfall Project.

 

Insurance

Members were provided with a detailed breakdown of our insurance premiums for the period April 1, 2014 to March 31, 2015 and a list of coverage for consideration. Mayor Howell will review the current policy and bring results back to Council.

 

Public Works:           Water Report

                                    Satisfactory

           

Water Quality Report

THM’s and HAA’s are still slightly higher than the guidelines.

 

Water Operator Seminars

Members agreed that the part-time Outside Worker should attend the Proper Handling of Chlorine and Chlorine Container workshop and the Water Distribution Operator Level 1 courses when they are available in Gander.

 

Wood Pile/Grandfather’s Pond

Report of a wood pile stacked in the Grandfather’s Pond area was submitted to Council. Mayor Howell will check the location and report back to the next meeting.

 

Generator Housing

Motion-3509-14-Councillor D. Howell/Deputy Mayor Peddle

Resolved that the Outside Worker build a small shed, approx. 6 ft. x 6 ft. adjacent to the Chlorination Chamber to house the generator.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor S. Winsor

Opposed:         0

Abstaining:      0

Motion Carried.

 

Fire Dept:                  First Aid Training/Registration

                                    Motion-3510-14-Councillor S. Winsor/Councillor D. Howell

Resolved to approve the Fire Department Members First Aid Training on April 5th and 6th, 2014. Clarification is required on whether they are paying the expense or are requesting the town to pay the expense.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor S. Winsor

Opposed:         0

Abstaining:      0

Motion Carried.

 

Clerk/Manager to check with Tony Rose regarding the criteria for refresher First Aid Courses for our firemen – how often the refresher courses are required and exactly what training is required for the refresher.

 

Purchase Training Equipment

Clarification is required regarding the Fire Department’s request to purchase Training Equipment at $2,000 cost shared by the town. The following concerns were raised:

-    Where is the Fire Department’s share coming from – is it from their savings for the pick-up?

-    Do they realize the town’s share, if approved, would have to come from the amount budgeted for their firefighting equipment?

-     In the long run, it is probably cheaper to rent the equipment

-    When courses are run in the winter, the increase to the hydro bill would have to be considered in the expense of offering the courses to the public.

 

Fundraising – Dance

A request for permission to host a dance as a fundraiser for the family in Frederickton that lost their house due to a fire was presented to Council. This request is denied due to the fact: Council feels it is not the role of a Fire Department to fundraise for these incidents and it would set a very dangerous precedent that can have implications and liabilities in the future.

 

Accounts

Payable:

Jeffrey Coles                                                   $   50.00 – Thaw Waterline (Paid)

Jeffrey Coles                                                   $   50.00 – Thaw Waterline (Paid)

Rockwater                                                       $1,062.00 – Chlorine

Cal LeGrow                                                     $19,314.00 – Insurance           

G & M Services                                              $   604.14 – Diesel 165 F 66.02 T 373.12

G & M Services                                              $     30.00 – FD Brought BA’s to Gander

Colonial Auto Parts                                         $   214.69 – Starter Town P/U

Bell Mobility                                                   $     34.97 – Phone – Cell

Computer Shack                                              $   384.15 – Toners – Printer

NL Power                                                        $   213.03 – Hydro – Garage

NL Power                                                        $   404.07 – Hydro – Mun. Bldg.

NL Power                                                        $   214.11 – Hydro – Booster Station

NL Power                                                        $   628.56 – Hydro – Fire Hall

NL Power                                                        $   108.55 – Hydro – Chlor. Chambers

Cyril Goodyear                                                $     37.74 – Coffee (picked up for town)

CIBC Mellon                                                   $   482.80 – Pension Premiums - March

NAPE                                                              $     73.40 – Union Dues – March

Receiver General for Canada                          $2,599.56 – Payroll Remitt – March

Bell Aliant                                                       $   197.17 – Phone/Fax/Internet/Office

 

                                    Motion-3511-14-Councillor D. Howell/Deputy Mayor Peddle

                                    Resolved that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle           

                                                            Councillor D. Howell    Councillor S. Winsor              

Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                                   Regarding                                                      Action

Minister S. Kent                                  Urock Volunteer Awards                               info only

MP Gail Shea                                      MV Manolis L                                               info only

Mun. Affairs                                        911 Service                                                    info only

 

Members
Business:                    Emergency Management Conference/Municipal Symposium

Emergency Management Conference is scheduled for April 30th and May 1st at the Albatross Hotel in Gander. Municipal Symposium is scheduled for May 1st – May 3rd at Hotel Gander. Information will be brought back to next meeting for further discussion.

 

Municipal Awareness Day – Proclamation

Municipal Awareness Day is scheduled for May 7th, 2014. A proclamation was signed by Mayor Howell. Councillor D. Howell will coordinate the activities for Municipal Awareness Day.

 

Update Capital Works

Mayor Howell will call the MHA and Minister and set up a meeting to discuss our Capital Works Application and report back to Council.

 

Adjournment:            Motion-3512-14-Deputy Mayor Peddle/Councillor D. Howell

Resolved that Council do now adjourn to meet again on Monday, April 14th, 2014 at 7:30 p.m.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor S. Winsor

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 8:45 p.m.

 

 

 

 

Wednesday, March 26th, 2014

 

Minutes of a Special Public Meeting held on Wednesday, March 26, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Clerk/Manager Dianne Goodyear

 

                                    Guest: Baxter Russell

                                    Guest:   Marlene Peddle

(Marlene Peddle did not attend this meeting as a member of Council but as an observer during the opening of the bids as did Baxter Russell)

 

Absent:                       Councillor Michel Bailet

                                    Councillor Linda Bailet

 

Call to Order:            Chair at 3:00 p.m.

 

This meeting was called to open and award the Tender for Furnace Oil.

 

Mayor Howell opened and presented the following tenders:

 

-          Marlene Peddle                       $500.00

-          Bobby Gillingham                   $300.00

-          Winnie Parsons                       $375.00

-          Wilbert Gillingham                 $350.00

-          Baxter Russell                         $302.00

-          Leona Russell                          $360.00

-          Bobby Goodyear                     $477.00

 

Motion-3504-14 –Councillor S Winsor/Councillor K Blackwood

Resolved to award the Tender to the highest bidder – Marlene Peddle for the bid of $500.00.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

Opposed:         0

Abstaining:      0

Motion Carried.

 

Adjournment:            Meeting was adjourned by Mayor Howell at 3:10 p.m.

 

 

 

 

Wednesday, March 12th, 2014

 

Minutes of a Special Public Meeting held on Wednesday, March 12, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Michel Bailet

                                    Councillor Linda Bailet

 

Call to Order:            Chair at 1:00 p.m.

 

This meeting was called to discuss and approve the prior decisions of Council regarding the Electrical Upgrade to the Rec Center and the Capital Works Application for the W/S Main St. North/Sewer Outfall. The recent decisions to increase the amount from Gas Tax Funding towards the Electrical Upgrade and to bring forward the amount approved from the 2013 Capital Works Application to use with our 2014 Capital Works Application both require a revised Capital Investment Plan.

 

Gas Tax Funding – Revised Capital Investment Plans 2014

Motion-3503-14-Deputy Mayor Peddle/Councillor D. Howell

Resolved that Council is in favour of using the remaining Gas Tax Funding amount of $108,507.70 allocations to March 31, 2014 in the following manner:

                       

Priority

Project Title

Total Project Cost

Gas Tax Funding

1

Electrical Upgrade to Rec Center

$77,292.00

$58,349.70

2

W/S Main St. North/Sewer Outfall

$2,558,035.83

$50,158.00

 

Gas Tax Funding-Revised Capital Investment Plans 2014

                                   

In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Adjournment:            Meeting was adjourned by Mayor Howell at 1:10 p.m.

 

 

 

 

Monday, March 10th, 2014

 

Minutes of the Regular Public Meeting of Council held on Monday, March 10th, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Clerk/Manager Dianne Goodyear

                                    Guest – Jeffrey Wheaton, Chair/LIC Frederickton

 

Absent:                       Councillor Michel Bailet

                                    Councillor Linda Bailet

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-3495-14-Councillor K. Blackwood/Councillor D. Howell

                                    Resolved that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                 Deputy Mayor Peddle

                                                            Councillor D. Howell     Councillor K. Blackwood

                                                            Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of February 24th, 2014 which had been circulated to all members.

                                    Motion-3496-14-Councillor S. Winsor/Deputy Mayor Peddle

                                    Resolved that the Minutes of the Regular Council Meeting of February 24th, 2014 be adopted as circulated.

 

                                    In favour:        Mayor Howell                 Deputy Mayor Peddle

                                                            Councillor D. Howell     Councillor K. Blackwood

                                                            Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Guest:                         Jeffrey Wheaton, Frederickton LIC

Mayor Howell welcomed Jeffrey Wheaton, Chair of the Frederickton Local Improvement Committee, to the meeting. Jeffrey informed Council that on February 10th, 2014 they held a Public Meeting in which the old Local Improvement Committee was dissolved and a new Committee was formed. They are currently experiencing financial difficulties and are asking Council to waive the interest charge on their account, freeze future interest and hold the arrears balance until they can get financially stable. Jeffrey stated that they would continue to make their quarterly payments on the current year Fire Protection Fee but need time to pay off the arrears balance.

 

Mayor Howell thanked Jeffrey for coming to the meeting and informed him that they will be notified of Council’s decision. Jeffrey left the meeting at 7:50 p.m.

 

Motion-3497-14-Councillor K. Blackwood/Councillor D. Howell

Resolved to approach Frederickton LIC with a letter explaining that to have the interest payment frozen, an agreement would have to be made with the town, satisfactory to both parties.

 

In favour:        Mayor Howell                 Deputy Mayor Peddle

                                    Councillor D. Howell     Councillor K. Blackwood

                                    Councillor S. Winsor

Opposed:         0

Abstaining:      0

            Motion Carried.

            Results are to be brought back to the next meeting of Council.

 

Committees

Finance:                     Electrical Cost @ Rec. Center

                                    Motion-3498-14-Deputy Mayor Peddle/Councillor D. Howell

Resolved that the town will give an additional $28,349.70 from the Gas Tax Funding to the Recreation Committee towards the Electrical Tender.

 

In favour:        Mayor Howell                 Deputy Mayor Peddle

                        Councillor D. Howell     Councillor K. Blackwood

                        Councillor S. Winsor

Opposed:         0

Abstaining:      0

Motion Carried.

 

Public Works:           Water Report

                                    Satisfactory.

 

Backhoe Hire/Boat

Motion-3499-14-Councillor K. Blackwood/Councillor D. Howell

Resolved that the town Loader would not be for hire to break ice around the vessel.

 

In favour:        Mayor Howell             Councillor D. Howell

                        Councillor K. Blackwood

Opposed:         2 – Deputy Mayor Peddle, Councillor S. Winsor

Abstaining:      0

Motion Carried.

 

Frozen Waterline

Members were informed that the frozen waterline problem at 115 Noggin Cove Road has been resolved. The line was frozen close to the main line. The curb stop was dug up and the line between the curb stop and the main line was then thawed out.

 

Town/Rec Parking Lot

General agreement to write letters to the vehicle owners regarding the vehicles parked on the Town/Rec Parking Lot asking that they be removed. The trailer is blocking access to our storage shed and the truck is hampering snow removal.

 

Chlorine Readings – Feb.

Still a little higher than normal due to the back-up pump still in use. The new chemical feed pump has arrived and will be installed tomorrow. Readings should then return to normal.

 

Monthly Usage/Flow Data – Feb.

Average 120,000 to 125,000 gals/day.

 

Fire Dept:                   Application – Fire Fighter 1 Training

                                    Motion-3500-14-Councillor K. Blackwood/Deputy Mayor Peddle

Resolved to approve the request for Acting Chief Nathanael White to attend the Fire Fighting Level 1 Training in Clarenville.

 

In favour:        Mayor Howell                 Deputy Mayor Peddle

                                                            Councillor D. Howell     Councillor K. Blackwood

                                                            Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

New Application Process – Fire Protection Vehicle/Equip

New information regarding the application for Fire Vehicles and Equipment has been received and will be kept on file for future use.

 

Fire Training School Schedule

The Fire Training School will be held in Clarenville May 24 – 30, 2014. A copy of the schedule has been forwarded to the Acting Fire Chief.

 

Instructor Course

Bobby Goodyear has requested approval to attend the Instructor Course in Clarenville. Mayor Howell checked the training schedule and advised that it does not seem to be offered with the Fire Training School in Clarenville.

 

Fire Dept. Logo

The Fire Department members have chosen their Logo from the designs provided by Mark. It was presented to Council for their information. A copy will be kept on file.

 

Accounts

Payable:

NL Power                                                                   $   246.95 – Hydro – Booster Station (Paid)

NL Power                                                                   $   257.66 – Hydro – Garage (Paid)

NL Power                                                                   $     88.72 – Hydro – Chlor. Chamber (Paid)

NL Power                                                                   $   465.56 – Hydro – Mun. Bldg. (Paid)

NL Power                                                                   $   906.59 – Hydro – Fire Hall (Paid)

NL Power                                                                   $1,708.91 – Hydro – Street Lighting (Paid)

TRIO                                                                          $   319.32 – Health Premiums March

NAPE                                                                         $     49.81 – Union Dues – February

Receiver General for Canada                                     $1,848.49 – Payroll Remit – February

CIBC Mellon                                                              $   333.20 – Pension Premiums – February

Car Quest Canada                                                       $   103.23 – Starter FD PU less credit 137.34

Bell Aliant                                                                  $   196.62 – Phone/Fax/Internet

Bell Aliant                                                                  $   74.52 – Phone – Fire Hall

Bell Mobility                                                              $   34.97 – Phone – Cell

CNWM                                                                       $1,536.21 – Tipping Fees – February

CNWM                                                                       $2,032.80 – Curbside Collection – February

Industry Canada                                                          $     82.00 – Radio License Renewal Fee

G & M Services                                                          $   729.34 – Diesel 578.30/Gas 151.04

Kean’s Pump Shop                                                     $2,274.98 – Chlorine Pump/Diaphragms

 

                                    Motion-3501-14-Councillor K. Blackwood/Deputy Mayor Peddle

                                    Resolved that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                      Regarding                                                      Action

MNL                                       March/Nutrition Month                                  Emailed to Members

Gov/NL                                  Community Development Toolkit                  Emailed to Members

Earth Day Canada                  Awards for eco-heroes                                    Emailed to Members

Gov/NL                                  National Volunteer Week                               Emailed to Members

 

Members

Business:                    SAM Convention

Held in Hawke’s Bay on May 2nd and 3rd. Council representative, Councillor Linda Bailet, is not available to attend this convention. Any member available to attend is asked to contact the office to get registered.

 

Members

Business:                    PMA – Effective Proposal Writing

This course will be offered at Hotel Gander on April 2nd, 2014 and is open to Municipal Administrators and Elected Officials. Clerk/Manager is not available to attend this training session. Anyone wishing to attend is asked to notify the office to get registered.

 

Printer Problem

Members were informed that the Printer will be sent to Gander tomorrow as there is a problem with printing. It should be fixed and returned the same day.

 

Logo – Habitat/Rec

Several logos prepared by Mark were presented to Council for their perusal. They will be passed to the appropriate Committees for their feedback.

 

March 17 – Stat Holiday

Members were reminded that Monday, March 17th is a Stat Holiday and the Office will be closed that day.

 

March 13 – Dr. Apt.

Clerk/Manager has a Dr. Apt. at 3:50 p.m. on March 13th. General Agreement to close the office early that day.

 

Adjournment:            Motion-3502-14-Councillor D. Howell/Deputy Mayor Peddle

Resolved that Council do now adjourn to meet again on Monday, March 24th, 2014 at 7:30 p.m.

 

                                    In favour:        Mayor Howell                 Deputy Mayor Peddle

                                                            Councillor D. Howell     Councillor K. Blackwood

                                                            Councillor S. Winsor

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

                                    Meeting adjourned at 9:30 p.m.