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Aunt Martha



May 2014 Archive

 

Monday, May 12th, 2014

 

Minutes of the Regular Public Meeting of Council held on Monday, May 12, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Dale Howell

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Deputy Mayor Marlene Peddle

                                    Councillor Kim Blackwood

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      “Green House Permit” was added under New Business.

                                    Motion-3532-14-Councillor S. Winsor/Councillor M. Bailet

                                    Resolved that the Agenda be adopted as amended.

 

                                    In favour:        Mayor Howell              Councillor D. Howell

                                                            Councillor S. Winsor   Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting on April 28, 2014 which had been circulated to all members.

                                    Motion-3533-14-Councillor D. Howell/Councillor S. Winsor

                                    Resolved that the Minutes of the Regular Council Meeting on April 28th, 2014 be adopted as circulated.

 

                                    In favour:        Mayor Howell              Councillor D. Howell

                                                            Councillor S. Winsor   Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Insurance

Baine Johnson advised that the Portable Fire Fighting Equipment Floater would provide coverage for items while located at the Fire Hall and stored in the vehicles as well as off premises. Anything that stays in the building is covered under the Building Contents section of the insurance. A list of items such as BA’s, Bunker Gear, etc. that are considered mobile will be compiled and brought back to a future meeting to discuss added coverage under the Portable Fire Fighting section of our Insurance.

 

Chlorine Readings Main St. South

General Agreement to proceed with the installation of a curbstop and valve at the end of the waterline on Main Street South. This would allow us to run water when required to keep the chlorine readings up in that area.

 

Legal acquisition of Property/Delinquents

Motion-3534-14-Councillor S. Winsor/Councillor L. Bailet

Resolved to acquire legal acquisition of the 2 vacant properties previously discussed.

 

In favour:        Mayor Howell              Councillor D. Howell

                        Councillor S. Winsor   Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

1st Quarter Financial Reports

A detailed Quick Report listing all accounts was presented to Council as requested. A detailed explanation of the report was also presented. More questions arose regarding certain accounts. Clerk/Manager will research and bring results back to next meeting.

 

Committees

Finance:                     MOG Semi-annual Payment

The Semi-annual payment in the amount of $48,870.40 for the 2014/2015 Municipal Operating Grant Allocation has been received.

 

Finance:                     Street Light – Howell’s Ave.

The resident at 84 Howell’s Avenue advised that he has been paying for a street light in front of his residence but is giving it up. He wondered if the town wanted to keep the light there and take over the payment. The addition of extra street lighting was included in our 2014 Budget. Therefore, it was agreed that members would check throughout the community for locations that require additional lighting and report back to future meeting for a decision.

 

Public Works:           Water Report

                                    Satisfactory

 

Monthly Flow Data/April

Reviewed by members. Average flow for April was between 135,000 and 140,000 gals/day.

 

Monthly Chlorine Readings/April

Reviewed by members. Chlorine Readings have stabilized are now back to normal.

 

Clean up week

Clean up week will be scheduled for June 2 – 6, 2014 provided the Transfer Station will be open. The same schedule as last spring will be followed – 1 day for metals, 1 day for bulk materials, etc. Notification will be sent by Spring Newsletter.

 

Fire Dept:                   Firefighting Equipment Program

A letter was read from the Fire Commissioner acknowledging receipt of our application. We will be notified in writing when a decision has been reached.

 

Accounts

Payable:

NL Power                                                        $1,708.91 - Hydro – Street Lighting (Paid)

Receiver General for Canada                          $2,102.53 – Payroll Remitt April (Paid)

TRIO                                                               $   319.32 – Health Premiums May (Paid)

CIBC Mellon                                                   $   397.30 – Pension Premiums April (Paid)

NAPE                                                              $     52.90 – Union Dues April (Paid)

Bell Aliant                                                       $     74.52 – Phone – Fire Dept.

Bell Aliant                                                       $   204.24 – Phone/Fax/Internet – Office

CMWM                                                           $2,173.86 – Tipping Fees – April

Overhead Door (NFLD) Limited                    $1,048.64 – Door Opener/Fire Hall

EMCO                                                             $   333.22 – Covers W/S

EMCO                                                             $   302.94 – Hydrant Repairs NC Road

EMCO                                                             $   400.56 – Waterline

Pretty SAFE Enterprises                                 $   463.30 – First Aid Books/Rentals

G & M Services                                              $   802.44 – Gas/Diesel Town 583 FD 219

Rockwater                                                       $1,062.20 – Chlorine

Smitty’s Road Service Ltd.                             $   273.69 – Pumper Inspection

Pennell’s Service Station                                $     45.03 – FD Antifreeze/Tire Chg/Balance

 

                                    Motion-3535-14-Councillor L. Bailet/Councillor M. Bailet

                                    Resolved that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell              Councillor D. Howell

                                                            Councillor S. Winsor   Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                       Regading                                            Action

MAA                                       Clar Simmons Scholarship                  Info Only

 

New Business:           Request to build Shed

Inspected by Town Worker and reviewed by members – approved as per policy.   

 

Request to add Deck to existing Shed

Inspected by Town Worker and reviewed by members – approved as per policy.

 

                                    Green House Permit (Added to Agenda)

The question – “Does the construction of a Green House follow the same guidelines as a Shed and require a Permit” was deferred to the next meeting.

                                   

Members

Business:                    SAM Activity Report/Conference

A copy of the SAM Activity Report was circulated to all members and attached to the minutes.

 

New Council Handbook

The new Council Handbooks have been received and distributed to all but one member who was not present.

 

Emergency Management/Symposium Report

Deputy Mayor Peddle attended both these sessions but was not present to give a report. Deferred to next meeting.

 

Municipal Awareness Day

An open house was held at the Municipal Building and Fire Hall on May 7th, 2014. Grades 2 and 3 from Phoenix Academy (31 students and 2 teachers) toured both buildings. About 6 – 8 adults dropped by the Municipal Building in the afternoon.

 

Mock Council Meeting

From the visit on Municipal Awareness Day, one of the teachers showed interest in setting up a Mock Council Meeting for her class as they are learning about Municipal roles and responsibilities. Research is required regarding a kit that we can use for this event. Information obtained will be brought back for further discussion.

 

Clerk/Manager Vacation

Clerk/Manager has requested the week of May 26 to 30th as vacation. Part time worker is on vacation. Back up worker is waiting on Code of Conduct. General Agreement that the vacation will be approved if the Code of Conduct can be obtained in time. Clerk/Manager will inform members by email.

 

Adjournment:            Motion-3536-14-Councillor D. Howell/Councillor M. Bailet

Resolved that council do now adjourn to meet again on Monday, May 26th, 2014 at 7:30 p.m.

 

In favour:        Mayor Howell              Councillor D.Howell

                        Councillor S. Winsor   Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:00 p.m.