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Aunt Martha



June 2014 Archive

 

Monday, June 30th, 2014

 

Minutes of the Regular Public Meeting of Council held on Monday, June 30th, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (chair)

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Deputy Mayor Marlene Peddle

                                    Councillor Michel Bailet

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-3550-14-Councillor K. Blackwood/Councillor S. Winsor

                                    Resolved that the Agenda be adopted as circulated.

                                   

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting on June 16th, 2014 which had been circulated to all members.

                                    Motion-3551-14-Councillor L. Bailet/Councillor S. Winsor

                                    Resolved that the Minutes of the Regular Council Meeting on June 16th, 2014 be adopted as circulated.

                                   

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business Arising:      Street Lights

                                    Motion-3552-14-Councillor L. Bailet/Councillor S. Winsor

Resolved to order 16 more street lights at the cost of $16.83 (plus tax) each.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Waterline to Interpretation Centre

The waterline from the Chlorination Chamber to the Interpretation Center has been installed. The initial chlorine readings were high. A new valve has been installed to reduce the pressure and allow for a decrease in running water. This should reduce the chlorine readings to a more acceptable level.

 

Age Friendly Grant

General Agreement to set the age at 50 as this would definitely increase the eligible participants for the program. Hiring Committee consists of: Councillors Linda Bailet and Dale Howell and Clerk/Manager Dianne Goodyear.

 

Committees

Finance:                     Community Capital Grant

                                    Motion-3553-14-Councillor D. Howell/Councillor K. Blackwood

Resolved to apply for the Community Capital Grant on behalf of the Rec. Committee to complete the interior of the Rec. Center.

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

New Business

A new offloading business started operation May 4, 2014. This business will be charged the Minimum Business Tax prorated from May – Dec. 2014 as per policy.        

 

Business Closure

Written notification regarding the closure of the Fabric Shop was received on June 25th 2014.

 

Summer Schedule & Authorization to pay bills

Motion-3554-14-Councillor L. Bailet/Councillor D. Howell

Resolved that the summer schedule of 1 meeting per month would be set as July 21st and August 11th and authorization is given to the Clerk/Manager to pay the outstanding invoices during the summer period.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Public Works:           Water Report

                                    Satisfactory

 

Chlorination Chamber

Members were informed that there is a rust problem on the main waterline at the Chlorination Chamber. Town Engineer has been out and will contact the supplier of the Ductile Iron to see if there is any coverage/warranty provided by the manufacturer.

 

Lawn Mower

Motion-3555-14-Councillor L. Bailet/Councillor D. Howell

Resolved to purchase a new lawn mower for the town.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

It was further agreed that a service log would be used to record the date the lawnmower was used, the condition, date the oil was checked or added, etc.

 

Public Works:           Waterline Flushing

The waterline flushing will be scheduled for the 2nd week in July as per the previous flushing schedule. Notices will be posted to this effect.

 

Curbside Collection

Concerns raised about the Garbage Box covers being left open when the garbage is collected by CNWM. Councillor Winsor will research their policy and report back to council.

 

Accounts

Payable:

EMCO                                                            $1,730.81 – Interp Waterline

EMCO                                                            $     26.00 – Interp Waterline

Bell Mobility                                                  $     34.97 – Phone/Cell

Bell Aliant                                                      $   202.10 – Phone/Fax/Internet/Office

NL Power                                                       $   261.32 – Hydro – Fire Hall

NL Power                                                       $   185.44 – Hydro – Mun. Bldg.

NL Power                                                       $   150.88 – Hydro – Booster Station

NL Power                                                       $     63.19 – Hydro – Chlor. Chamber

NL Power                                                       $     49.81 – Hydro – Garage

Pennell’s Service Station                               $     126.73 – Gas Line – Town Pickup

G & M Services                                             $   416.52 – Fuel: Town 332.52 FD 84.00

 

                                    Motion-3556-14-Councillor S. Winsor/Councillor D. Howell

                                    Resolved that the outstanding accounts be paid in full as presented.

                                   

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                    Regarding                                       Action

MAA                                    New Board Members                       Info Only

 

New Business:            Waterline Installation

The proposed change to the route for the waterline installation at 304 B Main Street is approved as per policy.

 

Members

Business:                    Eider Duck Proposal

A proposed partnership between the town and Ducks Unlimited to build and deploy 20 eider duck nest shelters on suitable offshore islands was presented to members. Councillor Bailet will seek clarification on the town’s responsibilities regarding this proposal and report back to council.

 

Dirt Bikes on Road

General Agreement to send a letter to the RCMP regarding safety concerns from Dirt Bikes and ATV’s driving on the road.

 

Permit re: relocation

Current Policy regarding relocation relates to moving a building from one property to another and requires a permit. General Agreement that a permit will not be required to relocate/move a building on your own property providing the current guidelines are met.

 

PMA Meeting

Our training needs will be assessed and brought to the next PMA Meeting to set up regional training for the Bonavista North Municipalities. This will alleviate problems associated with trying to schedule individual training and will reduce the training cost to each municipality.

 

Adjournment:           Motion-3557-14-Councillor D. Howell/Councillor K. Blackwood

Resolved that Council do now adjourn to meet again on Monday, July 21st, 2014 at 7:30 p.m.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:00 p.m.

 

 

 

 

Monday, June 16th, 2014

 

Minutes of the Regular Public Meeting of Council held on Monday, June 16th, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell

                                    Deputy Mayor Marlene Peddle (arrived late)

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

 

Call to Order:           Chair @ 7:30 p.m.

 

Agenda:                     Motion-3542-14-Councillor K. Blackwood/Councillor D. Howell

                                    Resolved that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor M. Bailet               Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting on June 2nd, 2014 which had been circulated to all members.

                                    Motion-3543-14-Councillor L. Bailet/Councillor K. Blackwood

                                    Resolved that the Minutes of the Regular Council Meeting on June 2nd, 2014 be adopted as circulated.

 

                                    In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor M. Bailet               Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

                                                           

Business Arising:      Street Lights

Waiting on response from Newfoundland Power regarding the cost to install new street lights and relocate existing street lights.

 

Business Arising:       FD Portable Equipment/Insurance

The list of portable firefighting equipment compiled by the Fire Department members indicates a replacement cost of $201,785.76. Our current limit of coverage on portable firefighting equipment is $14,742. Clerk/Manager to get quotes for 100,000, 150,000, 200,000 and 250,000 coverage and bring back to next meeting. Also, to check with Musgrave to see what they insure as portable equipment and what coverage they have. General Agreement to take pictures and record the serial numbers of all the bigger, expensive portable equipment.

 

(Deputy Mayor Peddle arrived at 7:40 p.m.)

 

FD First Aid Training/Public

Further research is required regarding the rental of equipment for the public course that was recently offered – whether there was a separate payment submitted for the equipment rental or if it was covered by the Town’s rental/payment.

 

FD Mother’s Day Donations/Ad

Letters have been sent to all who donated to the Mother’s Day Breakfast. There was no request to place an ad in the local newspaper.

 

Committees

Finance:                     Spring Clean-up – Tipping Fees

The spring clean-up was a huge success. The total weight was 33.41 tonnes. Without sorting this would have cost the town 33.41 x 117/ton = $3,908.97. However, by sorting the loads, we saved $2,467.24 in tipping fees as the metals, tires, cardboard and C & D materials cost only $10.00 per tonne. The total cost in tipping fees was $1,441.73.

 

Delinquent Properties

Motion-3544-14-Councillor L. Bailet/Councillor S. Winsor

Resolved to proceed with legal action for the sale of the two (2) vacant delinquent properties as presented.

 

In favour:        Mayor Howell                   Deputy Mayor Peddle

                        Councillor D. Howell       Councillor K. Blackwood

                        Councillor S. Winsor        Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Business Arising:       Picnic Tables – Mun. Bldg.

                                    Motion-3545-14-Councillor L. Bailet/Councillor M. Bailet

Resolved to build or purchase 4 picnic tables for the Municipal Grounds. Further that the tables are to be cemented down.

 

In favour:        Mayor Howell                   Deputy Mayor Peddle

                        Councillor D. Howell       Councillor K. Blackwood

                        Councillor M. Bailet         Councillor L. Bailet

Opposed:         1 – Councillor S. Winsor

Abstaining:      0

Motion Carried.

 

Public Works:           Water Report

                                    Satisfactory

 

CNWM – Tire Charge

This year the tipping fee for tires is $10 per tonne. In the previous year, there was no tipping fee. Rumor is that not all transfer stations charge a tipping fee for tires. Councillor Winsor will bring this to the next CNWM meeting and report back to Council.

 

Loader/Beach

Motion-3546-14-Councillor S. Winsor/Deputy Mayor Peddle

Resolved that the Backhoe/Loader is not for hire to go into the beach to come in contact with salt water.

 

In favour:        Mayor Howell                   Deputy Mayor Peddle

                        Councillor D. Howell       Councillor K. Blackwood

                        Councillor S. Winsor        Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Fire Dept:                   2014 Annual Convention

The NL Association of Fire Services 2014 Annual Convention will be held in Gander from September 19th to 21st, 2014. The information package has been passed to the Acting Fire Chief for discussion at their next meeting.

 

Rec. Committee:        Fireworks Donation

                                    Motion-3547-14-Councillor L. Bailet/Councillor M. Bailet

Resolved to donate the $1000.00 budgeted for Fireworks to the Rec. Committee this year as the Habitat Committee have their fireworks from last year which were already paid for.

 

In favour:        Mayor Howell                   Deputy Mayor Peddle

                        Councillor D. Howell        Councillor K. Blackwood

                        Councillor S. Winsor        Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Accounts

Payable:

Bell Aliant                                                      $   74.52 – Phone – Fire Dept. (Paid)

CIBC Mellon                                                  $   464.78 – Pension Premiums May (Paid)

TRIO                                                               $   319.32 – Health Premiums June (Paid)

Receiver General for Canada                          $2,399.15 – Payroll Remittance May (Paid)

NAPE                                                              $     67.96 – Union Dues May (Paid)

Davis Clover Farm                                         $     31.34 – Janitorial 13.18/Kitchen 18.16

CNWM                                                           $2,059.20 – Tipping Fees – May

Rockwater                                                       $1,062.20 – Chlorine

Credit Bureau                                                 $     27.12 – Collections Commission

NL Power                                                       $1,708.91 – Hydro – Street Lighting

G & M Services                                              $   710.20 – Gas – Town

Central Cashier’s Office                                 $   25.00 – License – Interp

 

                                    Motion-3548-14-Councillor K. Blackwood/Councillor S. Winsor

                                    Resolved that the outstanding accounts be paid in full as presented.

                                   

                                    In favour:        Mayor Howell                  Deputy Mayor Peddle

                                                            Councillor D. Howell       Councillor K. Blackwood

                                                            Councillor S. Winsor        Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                       Regarding                                                    Action

Chamber of Commerce           2014 Tourism Awareness Luncheon            Councillor L. Bailet will attend

Minister of Transport              Reply re Manolis L                                       Info only

MHA George Murphy            Petition re Pesticide                                       Place at Wicket

 

New Business:           Request to build shed

Pending approval of outside worker approval will be given as per policy.

 

Members

Business:                    Administration Networking Meetings

Administrative Staff from Campbellton to Indian Bay are meeting in Centreville-Wareham-Trinity on June 27th for a Networking Meeting. These meetings will be scheduled periodically at different town offices and gives an opportunity for Clerks and Managers to learn from each other. Approval was given for the Clerk/Manager to participate.

 

Water for Interpretation Center

General agreement to proceed with the connection of an above ground waterline from the Chlorination Chamber back to the Center.

 

Age Friendly Grant

Revised budget approved as submitted. Start date for the position will be July 7th running 9 weeks till Sept. 6th, 2014. Notices will be posted to advertise the position.

 

Architect’s Stamp

Meeting with Engineer and Meeting with Minister Kent

Work on the Rec Center is at a standstill because the Architects are refusing to provide the stamp required by Government Services to proceed with the Electrical Tender. General Agreement to contact our MHA and have him come down and look at the building and ask him to set up a meeting with Minister Kent to see what they can do to help obtain the stamp and allow us to move forward.

 

It was also noted that a meeting should be set up with our Engineer, our MHA and Minister Kent to discuss future funding for our Water and Sewer Project.

 

Adjournment:            Motion-3549-14-Councillor K. Blackwood/Councillor M. Bailet

Resolved that Council do now adjourn to meet again on Monday, June 30th, 2014 at 7:30 p.m.

 

In favour:        Mayor Howell                  Deputy Mayor Peddle

                        Councillor D. Howell       Councillor K. Blackwood

                        Councillor S. Winsor       Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 8:50 p.m.

 

 

 

 

Monday, June 2nd, 2014

 

Minutes of the Regular Public Meeting of Council held on Monday, June 2nd, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Sam Winsor

 

 Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-3537-14-Deputy Mayor Peddle/Councillor D. Howell

                                    Resolved that the Agenda be adopted as circulated.

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell    Councillor K. Blackwood

                                                            Councillor M. Bailet      Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting on May 12th, 2014 which had been circulated to all members.

Motion-3538-14-Councillor L. Bailet/Councillor D. Howell

Resolved that the Minutes of the Regular Council Meeting on May 12th, 2014 be adopted as circulated.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor K. Blackwood

                        Councillor M. Bailet      Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Business

Arising:                      Street Lights

Further research is required regarding the cost to: install streetlights, turn an existing light and alternate existing streetlights. Results will be brought back to next meeting for further discussion.

 

FD Portable Equipment/Insurance

The list of Portable Equipment has not been received from the Fire Department.

 

FD First Aid Training/Public

The First Aid Training for the Public has not yet taken place. Further research is required regarding a separate First Aid Training course. Results will be brought back to the next meeting for further discussion.

 

Committees

Finance:                     Business Tax/Temporary Closure

                                    Motion-3539-14-Councillor K. Blackwood/Councillor M. Bailet

Resolved that the Town will not charge 2014 Business Tax as this is a seasonal business and has not opened this year.

 

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor K. Blackwood

                        Councillor M. Bailet      Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Public Works:           Water Report

                                    Satisfactory

 

Backhoe Warranty, Manuals & Gov. Plate

Premier Warranty – 4 years or 3000 hours. Scheduled Oil Samples must be forwarded to Toromont for analysis every 250 hours of operation or in accordance with the machines maintenance manual. Failure to provide scheduled oil samples could void warranty.

Manuals will be kept in Clerk/Manager’s office for safe keeping. Backhoe is not to be used until a Government License Plate has been received and Insurance coverage is provided for the unit.

 

Public Works:           Chlorine Reading Site

Permission to take Chlorine Samples at a Resident’s House at the end of Main Street South has been denied by the Home Owner. Arrangements are now being made to take the Chlorine Sample from a line running from the Main Waterline at the end of Main Street South.

 

Hazardous Waste Collection 2014

The Hazardous Waste Collection schedule for 2014 has been received. It was noted that there is no Hazardous Waste Collection scheduled for Central Newfoundland.

 

Water Usage/Flow Data (May)

Average Flow was 140,000 gals/day during the month of May.

 

Chlorine Readings (May)

The Chlorine Readings were good overall and within the guidelines during the month of May.

 

Fire Dept:                   Mother’s Day Breakfast/Ad

The Mother’s Day Breakfast was a huge success with proceeds totaling $601.00 and $380.00 in cash donations as well as donations of Food and Prizes. Receipts were issued for all cash donations and a letter will be sent to all who donated food and prizes. Fire Department Members will check on putting an ad in the paper as well to thank all who donated.

 

House Number Fundraiser re 911

An option to make glow in the dark House Numbers on an Aluminum Plate to sell for moderate profit will be passed to the Fire Department to see if they are interested in pursuing this fundraiser.

 

National Fire Chief of the Year Award

Information and criteria regarding a National Fire Chief of the Year Award was presented to Council for their perusal.

 

Water-Church-Frederickton

General Agreement that the cost to deliver a load of water to the Church in Frederickton would be $50.00 as per policy.

 

Accounts

Payable:

Marlene Peddle                                                $     30.30 – Reimburse Office Supplies (Paid)

WHSCC                                                           $2,132.62 – Workers Comp Coverage (Paid)

NL Power                                                         $   474.55 – Hydro – Fire Hall

NL Power                                                         $   186.14 – Hydro – Booster Station

NL Power                                                         $   299.09 – Hydro – Mun. Bldg.

NL Power                                                         $     81.91 – Hydro – Chlor. Chambers

NL Power                                                         $     47.12 – Hydro – Garage

CNWM                                                            $2,032.80 – Curbside Collection Fees

David Parsons                                                  $   125.00 – Repairs to FH O/H Door

EMCO                                                              $1,285.91 – Waterline Supplies

Central Office                                                  $     10.37 – Office Supplies

Central Office                                                  $   220.09 – Office Supplies

Bell Aliant                                                       $   202.38 – Phone/Fax/Internet/Office

Bell Mobility                                                   $     34.97 – Phone – Cell

NL Association of Fire Services                     $     78.75 – Book – Level 1 FF Course

 

                                    Motion-3540-14-Deputy Mayor Peddle/Councillor D. Howell

                                    Resolved that the outstanding accounts be paid in full as presented.

 

                                    In favour:        Mayor Howell                Deputy Mayor Peddle

                                                            Councillor D. Howell     Councillor K. Blackwood

                                                            Councillor M. Bailet      Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence

From                                       Regarding                                                      Action

Bruce Tulk                  Feedback from Newsletter     Research options for car wreck removal RCMP                                          Summer Schedule                                                  Info Only

Central Health                  Coffee Break Invitation                                         June 17 @ 10 a.m. - Brookfield

 

New Business:            Request for Shed Permit

                                    Shed Permit for 142 Main Street approved as per policy.

 

Request for Shed Permit

Shed Permit for 313 Main Street South approved as per policy.

 

New Business:           Request to build Hen House

                                    Hen House Permit for 186 Main Street approved as per policy.

 

Request to build Deck on House

Deck Permit at 366 Main Street approved as per policy.

 

Request to build & relocate Hair Salon

Outside Worker to check site at 87 Main Street as per shed guidelines. If the location is within the guidelines, approval will be granted as per policy with the stipulation that the approval is for construction only and the building must be relocated prior to being opened as a Hair Salon.

 

Members

Business:                    Emergency Management/Symposium Report

                                    Will be brought back to next meeting.

 

Potholes @ Clinic/Post Office

Transportation & Works has advised that the potholes at the edge of the payment by the Clinic and Post Office have been repaired.

 

Rec Storage re Flea Market

Confirmation that the only the Meeting Room in the Fire Hall will be used on Friday for storage of items for the Rec Flea Market on Saturday. Items will not be stored in the Fire Bay or Main Entrance. If there is an overflow items can be stored at the Municipal Building.

 

Adjournment:            Motion-3541-14-Councillor D. Howell/Deputy Mayor Peddle

Resolved that Council do now adjourn to meet again on Monday, June 16th, 2014 at 7:30 p.m.

In favour:        Mayor Howell                Deputy Mayor Peddle

                        Councillor D. Howell    Councillor K. Blackwood

                        Councillor M. Bailet      Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:45 p.m.