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Aunt Martha



July 2014 Archive

 

Thursday, July 31st, 2014

 

Minutes of a Special Public Meeting of Council held on Thursday, July 31st, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

                                    Guest – Engineer Jim Harty

 

Absent:                       Councillor Kim Blackwood

 

Call to Order:            Chair @ 7:30 p.m.

 

This meeting was called to discuss the options available for phase 1 of the Water and Sewer Project with the amount of funding approved. The Town applied for 2.5 Million in funding to cover phase 1 of the Water and Sewer Project. We have received approval for .5 Million. Therefore the amount of work that can be done during phase 1 will be significantly less than we had anticipated.

 

Mayor Howell welcomed Engineer Jim Harty and asked him to advise our options as to what we can actually accomplish this year with this amount of funding.

 

Mr. Harty advised that the tank would be approximately 60 ft. x 60 ft. x 10 ft. high with a covered roof and would cost approximately $500,000. The Outfall would cost approximately $50,000 and a Lift Station would cost approximately $75,000 (minimum).

 

Three options presented for Council’s perusal were:

 

-          Start with the Outfall and complete as much of the tank as funding would allow

-          Start installing new sewer lines and replacing the waterlines from the Post Office back to the Lift Station. This would allow the rock retrieved from blasting to be used as a foundation at the tank site.

-          Start with the Outfall and install sewer lines and replace waterlines from Goodyear’s Hill back towards the Lift Station.

 

The land we require for installation and access to the tank and outfall is between the Light Pole at the top of Goodyear’s Hill (water side) to the location with a wooden structure on it which could have been used in the past for changing oil on vehicles. We need to acquire ownership of this property.

 

Motion-3564-14-Councillor S. Winsor/Councillor L. Bailet

Resolved to Install the Outfall and new water and sewer lines back from the Outfall towards the Lift Station until the funding is all used.

 

In favour:        Mayor Howell                                     Deputy Mayor Peddle

                        Councillor D. Howell                          Councillor S. Winsor

                        Councillor M. Bailet                           Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

It was agreed that more information regarding the Tank requirements and treatment options will be determined and brought back for Council’s consideration at a later date.

Mayor Howell declared the Meeting adjourned at 8:45 p.m.

 

 

 

 

Monday, July 21st, 2014

 

Minutes of the Regular Public Meeting of Council held on Monday, July 21st, 2014 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood (arrived late)

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

                                    Guest – Corporal John Hedges

 

Absent:                       Deputy Mayor Marlene Peddle

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Property Maintenance was added to the Agenda under Members Business.

                                    Motion-3558-14-Councillor S. Winsor/Councillor D. Howell

                                    Resolved that the Agenda be adopted as amended.

 

                                    In favour:        Mayor Howell              Councillor D. Howell

                                                            Councillor S. Winsor   Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Council Meeting of June 30th, 2014 which had been circulated to all members.

                                    Motion-3559-14-Councillor L. Bailet/Councillor S. Winsor

                                    Resolved that the Minutes of the Regular Council Meeting of June 30th, 2014 be adopted as circulated.

                                   

In favour:        Mayor Howell              Councillor D. Howell

                                                            Councillor S. Winsor   Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Guest:                        Corporal John Hedges

Mayor Howell welcomed Corporal Hedges to the Meeting. Corporal Hedges introduced himself and informed members that the Detachment is now fully staffed and they will all be residing in town. One of the main concerns identified in this area so far is ATV’s and Dirt Bikes on the road. This problem is currently being addressed. Corporal Hedges advised that roaming dogs/animals are also a concern. He said that goats and horses should be penned or tethered. If they are roaming and causing damage to property, the RCMP will address this problem as well. He advised that they are available and to call them with any concerns.

(Councillor Kim Blackwood arrived at the meeting at 7:55 p.m.)

Mayor Howell thanked Corporal Hedges for coming and he left the meeting at 8:05 p.m.

 

Business

Arising:                      Meeting with MHA Eli Cross

MHA Eli Cross met with Councillor Sam Winsor and Clerk/Manager Dianne Goodyear on July 9th regarding the problem in obtaining the Architect’s Stamp to proceed with the Electrical Tender on the Rec. Center. Mr. Cross is now attempting to resolve this issue and has already made contact with the Government Service Center. He will report back to Council after he has contacted all the appropriate people involved.

 

W/S Project

The Water and Sewer Project was also discussed with MHA Eli Cross. We had received funding and were waiting for the Minister’s approval to proceed with our Engineer and not have to submit a Request for Proposals for the Engineering Service. Mr. Cross made some calls and we have since been granted approval to engage the Town Engineer and we do not have to submit a Request for Proposals. The Town Engineer must now submit a Consulting Agreement to Municipal Affairs for their approval prior to any work commencing on the project. This is currently being worked on.

 

Curbside Collection/Garbage

Councillor Winsor spoke with Central Waste Management and the problem seems to be resolved. All garbage box covers were closed and lids put back on garbage cans during last week’s garbage collection.

 

Business

Arising:                      Waterline Flushing

                                    Motion-3560-14-Councillor S. Winsor/Councillor D. Howell

Resolved that the waterline flushing would be done during the first couple weeks in May and the first couple weeks in November.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor M. Bailet               Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Insurance Premiums re Portable Equip.

Motion-3561-14-Councillor L. Bailet/Councillor K. Blackwood

Resolved to increase the insurance coverage for the Portable Fire Equipment to 100,000.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor M. Bailet               Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Street Lights

Newfoundland Power requested we identify the pole numbers that we want street lights installed on. Councillor Linda Bailet and the Clerk/Manager will identify the appropriate pole numbers.

 

Committees

Public Works:            Chlorine Readings – June

                                    Reviewed by members and found to be within the appropriate range.

 

Monthly Water Usage/Flow Data

Water usage has been fluctuating from 115,000 gals per day to 300,000 gals per day due to summer water usage – ie filling wells, swimming pools, watering lawns, etc.

 

Public Works:            Vents, Valve/Curb Stop on Route 330

The vents and valve recently located by Trans & Works on our main waterline on Route 330 have been cleared and markers painted and posted for identification purposes. Outside Worker to keep this area cleared and identifiable at all times.

 

Fire Dept:                   Prank Call

                                    RCMP is investigating the Prank Call and will report back to Council.

 

Fire on Trail

It was agreed to give the Fire Department members copies of the trail for future reference. Further to inform members to notify the Town Clerk/Manager following any future fire on any of the town properties. The Town Manager will then notify Council and the appropriate Committee Chairs as required.

 

Accounts

Payable:

NAPE                                                             $     75.24 – Union Dues/June – Paid

Receiver General for Canada                         $2,513.85 – Payroll Remitt/June – Paid

CIBC Mellon                                                  $   379.24 – Pension Prem/June – Paid

Sam Winsor                                                    $   361.59 – Reimburse/Lawnmower – Paid

TRIO Benefits                                                $   319.32 – Health Premiums July - Paid

Tulk’s Home Hardware                                  $1,684.23 – Gen Shed 1193; w/s sup (Paid)

EMCO Corporation                                        $1,027.11 – Hydrant Supplies

Economy Printing Limited                             $     42.94 – Permits

Bell Aliant                                                      $     81.19 – Phone – Fire Dept.

NL Power                                                       $1,708.91 – Hydro – Street Lighting

Rockwater                                                      $1,062.20 – Chlorine

MAA                                                              $3,360.00 – 3rd Quarter Assessment Fees

CNWM                                                           $2,032.80 – Curbside Collection Fees – June

CNWM                                                           $3,162.80 – Tipping Fees/Clean up wk.– June

G & M Services                                              $   514.15 – Gas: Town 309; FD 205

 

                                    Motion-3562-14-Councillor D. Howell/Councillor S. Winsor

                                    Resolved that the outstanding accounts be paid in full as presented.

                                   

      In favour:        Mayor Howell                         Councillor D. Howell

                                                            Councillor K. Blackwood       Councillor S. Winsor

                                                            Councillor M. Bailet               Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                                       Regarding                                          Action

RCMP                                     Quarterly Report                                 Info Only

MNL                                        Mid-Year Update                               Info Only

Env/Conserv                            Illegal Dumping                                 Info Only

 

Members

Business:                    Changes to Municipalities Act

                                    Tabled to Next Meeting.

 

Age Friendly Program Update

Reviewed by members and agreed that we need to focus on getting the over 65 age group to participate in this program. Agreement that individual contact needs to be made by the coordinator and more information about the program and future events needs to be provided during scheduled events. We will work with the coordinator to achieve this.

 

Property Maintenance – Added to Agenda

General discussion regarding other towns and cities ticketing property owners when their property is in disrepair. General Agreement that this is not possible for our town since we would need regulations in place and Enforcement Officers to ticket and enforce the regulations.

 

Adjournment:            Motion-3563-14-Councillor D. Howell/Councillor M. Bailet

Resolved that Council do now adjourn to meet again on Monday, August 11th, 2014 at 7:30 p.m.

 

In favour:        Mayor Howell                         Councillor D. Howell

                        Councillor K. Blackwood       Councillor S. Winsor

                        Councillor M. Bailet               Councillor L. Bailet

Opposed:         0

Abstaining:      0

Motion Carried.

 

Meeting adjourned at 9:30 p.m.