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Aunt Martha



August 2015 Archive

 

Monday, August 31st, 2015

 

Minutes of the Regular Public Meeting of Council held on Monday, August 31st, 2015 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood

                                    Councillor Sam Winsor

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

                                    Admin. Assistant Jeannelle Bowne

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-3736-15-Councillor K. Blackwood/Councillor D. Howell

                                    Resolved that the Agenda be adopted as circulated.

                                   

                                    In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Meeting of Council on July 27th, 2015 which had been circulated to all members.      

Motion-3737-15-Councillor L. Bailet/Deputy Mayor Peddle

Resolved that the Minutes of the Regular Public Meeting of July 27th, 2015 be adopted as circulated.

 

In favour:        Mayor Howell               Deputy Mayor Peddle

                        Councillor D. Howell   Councillor K. Blackwood

                        Councillor S. Winsor    Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Special Meeting of Council on Aug. 11th, 2015 which had been circulated to all members.

 

                                    Councillor S. Winsor who was not in attendance at this meeting stated he was not in favour of using Council’s own funds to cover the amount the W/S Tender was over. Councillor K. Blackwood who had left the meeting before the motion was made was also not in agreement to use our own funds to cover the amount the tender was over.

                                    Motion-3738-15-Councillor L. Bailet/Councillor M. Bailet

                                    Resolved that the Minutes of the Special Meeting of Council on August 11th, 2015 be adopted as circulated.

 

                                    In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Business Assessment

                                    Motion-3739-15-Councillor D. Howell/Deputy Mayor Peddle

                                    Resolved to enter a “Closed Session” to discuss this topic.

 

                                    In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    General Agreement to ask Municipal Assessment Agency Representatives to attend a meeting with Council to explain the assessment process.

 

                                    Motion-3740-15-Councillor D. Howell/Councillor K. Blackwood

                                    Resolved to return to an “Open Session” for the remainder of the meeting.

 

                                    In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Further clarification from the Municipal Assessment Agency is required on this topic and the results will be brought back to the next meeting for further discussion.

 

Audit

Motion-3741-15-Councillor D. Howell/Deputy Mayor Peddle

Resolved to accept the 2014 Financial Statements as presented by the Auditor.

 

In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Audio Conferencing

Motion-3742-15-Councillor S. Winsor/Councillor M. Bailet

Resolved to make the necessary preparations to purchase a speaker phone.

 

No Vote – Motion Withdrawn and replaced with the following motion regarding Remote Attendance at Council Meetings.

 

Motion-3743-15-Councillor S. Winsor/Councillor M. Bailet

Resolved that the town would use Conference Calling or Skype whichever was the most convenient.

 

In favour:        Mayor Howell                         Councillor D. Howell                       

                        Councillor K. Blackwood       Councillor S. Winsor

Councillor M. Bailet               Councillor L. Bailet

                                    Opposed:         1 – Deputy Mayor Peddle

                                    Abstaining:     0

                                    Motion Carried.

 

Tender – W/S Project

Municipal Affairs called on August 26th, 2015 and said they would award the W/S Tender as soon as possible but the Engineer advised today, August 31st, 2015 that he has still not been given permission by Municipal Affairs to award the Tender. General Agreement to contact Municipal Affairs to see when the Tender will be awarded and why the award has been delayed.

 

Ronald McDonald Walk – Fire Hall

Motion-3744-15-Councillor S. Winsor/Deputy Mayor Peddle

Resolved to make the Fire Hall and the Fire Truck available on Sept. 19th, 2015 for the Ronald McDonald Walk as requested.

 

In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Committees               

Finance:                     2015-16 Municipal Capital Works Application

Municipal Affairs advised that our 2015-2016 Municipal Capital Works Application for funding for Phase 2 of our Water/Sewer Project was not approved.

 

Municipal Assessments 2016

Municipal Assessment Agency has advised that the average residential property assessment will increase by 70.6% and the average commercial property assessment will increase by 10% in 2016.

 

Finance:                     Political Contribution Regulations

Municipal Affairs informed all Municipalities in writing that grants may not be provided to political parties or candidates in a municipal, provincial or federal election.

 

Public Works:           Water Report

                                    Satisfactory.

 

Curb Stop Repair

General Agreement to call in the Outside Worker to repair/replace the curb stop at 350 B Main Street. During waterline repairs, the driveway at 350 Main Street had to be dug up and cannot be covered up until the water can be turned on to make sure the leak has been fixed.

 

Chemical Feed Pump

The Chemical Feed Pump sent out for repair is not covered under warranty and the cost to repair the pump would be almost as high as replacing the pump.

Motion-3745-15-Councillor S. Winsor/Councillor D. Howell

Resolved to purchase a new Pulsafeeder Chlorine Feed Pump at the cost of $1,800.54 as per the quote provided.

 

In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Fire Dept:                   Financial Assistance Grant

The Fire Department will receive a Fire Protection Financial Assistance Grant, Project # FES-SA0019 in the amount of $1,406.85 on a 90/10 split to purchase one set of Bunker Gear (Jacket and Pants). The Provincial Portion (less the GST Rebate) will be $1,210.14. The Provincial Share will be issued upon submission of invoices to the Fire and Emergency Services - Newfoundland and Labrador office no later than November 18, 2015.

 

Accounts

Payable:

Receiver General for Canada                          $3,296.53 – Payroll Remittance (Paid)

CIBC Mellon                                                   $   399.84 – Pension Premiums (Paid)

TRIO Benefits                                                 $   317.60 – Health Premiums (Paid)

G & M Services                                              $   407.94 – Gas/Diesel (Paid)

NAPE                                                              $     90.38 – Union Dues (Paid)

NL Power                                                        $   111.67 – Hydro – Mun. Bldg (Paid)

NL Power                                                        $     95.70 – Hydro – Fire Hall (Paid)

NL Power                                                        $   140.87 – Hydro – Booster Stn. (Paid)

NL Power                                                        $   56.99 – Hydro – Chlor. Chamber (Paid)

NL Power                                                        $   36.30 – Hydro – Garage

NL Power                                                        $3433.98 – Hydro – Street Lights (Paid)

Bell Mobility                                                  $   35.82 – Phone – Cell (Paid)

Bell Aliant                                                      $   75.37 – Phone – Fire Hall (Paid)

Bell Aliant                                                      $ 206.37 – Phone/Fax/Internet – (Paid)

C & M Crafts                                                  $   20.35 – Garage Door (Paid)

Carmanville Valufoods                                   $     6.20 – Kitchen Supplies (Paid)

B & M Paving                                                 $ 745.80 – Repl. Pavement/Water Rep. (Paid)

Dale Howell                                                    $   54.98 – Senior’s Garden Party Sup. (Paid)

DSI                                                                  $ 146.79 – Receipt Paper

Dooley’s Trucking                                          $   18.08 – Delivery of Receipt Paper

Concrete Concepts and Rentals Inc.               $   40.63 – Trailer Light Kit

Rockwater                                                       $1168.42 – Chlorine

C & M Crafts N Stuff                                     $   22.04 – Lumber – Garage Door Inst.

APS                                                                 $1176.33 – Chlorinator, Free/Total Packets

Tulk’s Trucking                                              $ 271.20 – Gravel – Chlor. Chambers

CNWM                                                           $2793.17 – Tipping Fees – July

CNWM                                                           $2115.30 – Curbside Collection Fees – July

Tulk’s Home Hardware                                  $1126.31 – Garage Door Supplies/Paint

Computer Shack Inc.                                      $ 384.15 – Toners – Printer

Carmanville Valufoods                                   $   41.92 – Garden Party/Kitchen Supplies

G & M Services                                              $ 258.03 – Gas – Town

NL Power                                                        $   34.60 – Hydro – Garage

NL Power                                                        $   53.25 – Hydro – Chlorination Chamber

NL Power                                                        $ 111.06 – Hydro – Mun. Bldg.

NL Power                                                        $   87.72 – Hydro – Fire Hall

NL Power                                                        $ 154.56 – Hydro – Booster Station

 

Accounts

Payable:                     Motion-3746-15-Councillor S. Winsor/Councillor K. Blackwood

                                    Resolved that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence:

From                                      Regarding                                                      Action

Rural Secretariat                     Strengthen Economic Development               DM Peddle to attend

Sexual Crisis/Prevention        Sexual Violence Awareness Week                 Proclamation

 

New Business:           Permit to Construct Live Holding Tank

The request to build a Live Holding Tank at 107-109 Main Street South was approved as per policy.

 

Permits – Extension to house & Shed

The request to build an extension to House and build a Shed at 8 – 10 Howell’s Ave. was approved pending inspection by the Outside Worker.

 

Permit – Pre-built shed

The request to place a Pre-built Shed on the property at 92 Main Street was approved pending inspection by the Outside Worker.

 

Taxi Service

Complaints from residents were brought forward regarding the lack of taxi service late at night and the prices charged.

General Agreement to write the owner to let him know we have received complaints and ask the hours of operation.

 

Members

Business:                    Forum – Gander Loop

The Town of New-Wes-Valley invited Council to join them in a forum to discuss possible solutions to the dangerous situation regarding the TransCanada Highway at Joey’s Lookout.

 

Members

Business:                    Trans/Works Vehicle Equipment Disposal List

A list of Vehicles/Equipment for Disposal was received from Transportation & Works.

 

2015 MNL Convention

The 2015 MNL Convention is scheduled for November 5 – 7 in Gander. Any member wishing to attend should contact the office as soon as possible to get registered.

 

MNL Mid-Year Update

The MNL Mid-Year Update was copied and circulated to all members for their information and retention.

 

Adjournment:           Motion-3747-15-Councillor K. Blackwood/Councillor D. Howell

Resolved that Council do now adjourn to meet again on Monday, September 14th, 2015 at 7:30 p.m.

 

In favour:        Mayor Howell               Deputy Mayor Peddle

                                                            Councillor D. Howell   Councillor K. Blackwood

                                                            Councillor S. Winsor    Councillor M. Bailet

                                                            Councillor L. Bailet

Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

                                    Meeting adjourned at 9:20 p.m.

 

 

 

Tuesday, August 11th, 2015

Minutes of a Special Meeting of Council held on Tuesday, August 11, 2015 in Council Chambers.

Attendees:                  Mayor Keith Howell (Chair)

Deputy Mayor Marlene Peddle

                                    Councillor Dale Howell

                                    Councillor Kim Blackwood (left early)

                                    Councillor Michel Bailet

                                    Councillor Linda Bailet

                                    Clerk/Manager Dianne Goodyear

                                    Town Engineer Jim Harty

 

Absent:                       Councillor Sam Winsor

                                   

Call to Order:            Chair at 1:15 p.m.

 

This meeting was called to discuss the tenders received on the Water and Sewer Project. Town Engineer, Jim Harty advised there were 2 tenders received as follows:

 

            $496,765.97 – H. Wareham & Sons (lowest tender)

            $516,452.04 – Budgell’s Equipment

 

The lowest tender is $68,999.53 above the funding previously approved for this project.

Options presented by the Engineer were:

           

  1. Apply for extra funding in the amount of $68,999.53.

  2. Council finance the extra funding required

  3. Cut back on the scope of the project:

  • 35m of main trench

  • 35 m of forcemain trench

  • 35m of waterpipe

  • 35m of sewer pipe

  • 35m of 150mm forcemain

  • The five services above road would have to be reduced to R.O.W. or curb stop

Total funding cut would be $86,566.75, HST included.

  1. Taking out the outfall was not a recommended option.

Jim recommended that the town acquire the extra funding to proceed with the tender.

 

            (Councillor K. Blackwood left the meeting at 2:00 p.m.)

 

                        Motion-3735-15-Councillor D. Howell/Deputy Mayor Peddle

Resolved that the Town award the lowest tender to H. Wareham and Sons in the amount of $496,765.97 and apply to Municipal Affairs for $68,999.53 on a 90/10 split with the understanding that if the funding is not available the Town will cover the extra cost.

 

In favour:        Mayor Howell               Deputy Mayor Peddle

                        Councillor D. Howell   Councillor M. Bailet

                        Councillor L. Bailet

Opposed:         0

Abstaining:     0

Motion Carried.

 

Meeting adjourned at 2:30 p.m.