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Video2



Meeting Minutes

 

 

Monday, October 4th, 2021

 

Minutes of the Elections for Mayor and Deputy Mayor and the First Meeting of the New Council for 2021 – 2025 held on Monday, October 4th, 2021 in Council Chambers.

 

Attendees:                  Keith Howell

Hayward Morgan

                                    Stephanie Blake

Mitchell Nippard

                                    Dale Howell

Gordon Blackwood (via Remote Attendance)

Returning Officer Dianne Goodyear

 

Swearing in of New Council:

All members completed an “Oath of Office” which will be attached to the official Minutes.  Each member will receive a copy for their personal files.

 

Mayor Election:

Returning Officer conducted the Election for position of Mayor.

 

Keith Howell was nominated by Gordon Blackwood and seconded by Hayward Morgan.  He accepted the Nomination.

 

Stephanie Blake was nominated by Shawn Budgell and seconded by Mitchell Nippard.  She accepted the Nomination.

 

There were no other nominations for Mayor so the Returning Officer declared Nominations Closed and a vote was taken by Secret Ballot.

 

The results were:

5 Votes for Keith Howell for Mayor

2 Votes for Stephanie Blake for Mayor.

 

Keith Howell was declared Mayor.

 

Deputy Mayor Election:

Returning Officer conducted the Election for the position of Deputy Mayor.

 

Stephanie Blake was nominated by Gordon Blackwood and seconded by Shawn Budgell.  She accepted the Nomination.

 

Gordon Blackwood was nominated by Keith Howell and seconded by Hayward Morgan.  He declined the Nomination.

 

Hayward Morgan was nominated by Keith Howell and seconded by Stephanie Blake.  He declined the Nomination.

 

There were no other Nominations for the position of Deputy Mayor.

 

Stephanie Blake was declared Deputy Mayor by Acclamation.

 

Campaign Disclosure Statements;

The Campaign Disclosure Statements will be completed within the next couple of meetings as the Town Clerk/Manager is waiting on “Commissioner of Oaths” status as required to witness.

 

Annual Disclosure Statements:

Annual Disclosure Statements will also be completed within the next couple of meetings.  They will then be reviewed by members and filed as per the Municipalities Act requirements.

 

All Members were given Binders containing the Municipalities Act, Councillor’s Handbook and information relevant to conducting Council Business.  A brief overview of the information contained was presented to members.  

 

The Election requirements concluded at 8:10 p.m. and the Chair was passed to Mayor Keith Howell to begin the Regular Public Meeting of Council.

 
 
 
 
 
 

Monday, October 4th, 2021

 

Minutes of the Regular Public Meeting of Council held on Monday, October 4th, 2021 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

Deputy Mayor Stephanie Blake

Councillor Shawn Budgell

Councillor Hayward Morgan

Councillor Mitchell Nippard

Councillor Gordon Blackwood (via Remote Attendance)

Councillor Dale Howell

Clerk/Manager Dianne Goodyear

 

Call to Order:            Chair @ 8:10 p.m.

 

Agenda:                      Motion-4839-21-Councillor S. Budgell/Deputy Mayor Blake

Resolve that the Agenda be adopted as circulated.

 

In favour:        Mayor Howell                   Deputy Mayor Blake

Councillor S. Budgell       Councillor H. Morgan

Councillor M. Nippard     Councillor G. Blackwood

Councillor D. Howell

Opposed:0

Abstaining:0

Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of September 13th, 2021 which had been circulated to all members.

Motion-4840-21-Councillor S. Budgell/Councillor D. Howell

Resolve that the Minutes of the Regular Public Council Meeting of September 13th, 2021 be adopted as circulated.

 

In favour:        Mayor Howell                   Deputy Mayor Blake

Councillor S. Budgell       Councillor H. Morgan

Councillor M. Nippard     Councillor G. Blackwood

Councillor D. Howell

Opposed:0

Abstaining:0

Motion Carried.

 

Business 

Arising:                      Rink Dismantle (concrete - outfall)

Members were in agreement that the concrete from the Rink Dismantle be used as fill at the Outfall site.

 

Playground

A letter was received from the Assistant Deputy Minister of the Department of Education stating that they are currently tendering for a new piece of equipment for the playground.  Further that when the tender is awarded, they will see if the successful bidder would be willing to install the existing equipment along with the new equipment.  The Town was encouraged to continue to work with NLESD on this project.

 

Committees:

Finance:                     Committee Liaisons

Members volunteered as Committee Liaisons as follows:

 

Finance Committee                        Fire Department

- Councillor M. Nippard                   - Councillor H. Morgan

- Deputy Mayor Blake                      - Councillor S. Budgell

- Councillor D. Howell

 

Habitat Committee                        Public Works Committee

- Councillor M. Nippard                  - Councillor G. Blackwood

- Councillor S. Budgell                    - Councillor H. Morgan

 

Recreation Committee                  Economic Development

- Deputy Mayor Blake                     - Councillor D. Howell

- Councillor G. Blackwood             - Councillor S. Budgell

 

Signing Authorities

The new signing authorities are the Mayor, Deputy Mayor or Councillor D. Howell along with the signature of the Clerk/Manager or Admin. Clerk is required for all cheques issued by the Town.

 

Capital Works 2021/2022

The Capital Works 2021-2022 application for Phase 4 of the Water and Sewer Project was not approved.

 

Public Works:           Water Report

The water test from Government Services taken on September 21, 2021 was satisfactory.  However, the Partial Boil Order is to continue as there is Maintenance Work still occurring in the area.

 

Sewer Snake (200 ft.)

Clerk/Manager will check with the Engineer regarding the distance between manholes on Main Street South.  Results and Prices will be brought back to the next meeting.

 

Alders 

Transportation and Works have been contacted regarding alders that need to be removed at the intersection at Howell’s Avenue.  They advised they will be checking this week.  It was also brought forward that the alders along the side of the road on Main Street South need cutting.  Transportation and Works will be advised.

 

Public Works:            Salt/Sand Container – Army Road

 

(Deputy Mayor Blake left the meeting at 8:40 p.m. due to a Conflict of Interest)

 

Motion-4841-21-Councillor D. Howell/Councillor G. Blackwood

Resolve to purchase a Salt/Sand 1000 lb capacity container to store the salt/sand mixture at Army Road.

 

In favour:        Mayor Howell                        Councillor S. Budgell

Councillor H. Morgan            Councillor M. Nippard

Councillor G. Blackwood      Councillor D. Howell

Opposed:0

Abstaining:0

Motion Carried.

 

It was agreed that the container is to be kept full and removed during the summer months.  The Residents at Army Road can check on it as well and inform the town if it needs to be refilled.

 

(Deputy Mayor Blake was invited back to the meeting at 8:45 p.m.)

 

Chlorine Readings

The Chlorine Readings for the month of September were presented to and reviewed by members.  Readings are within guidelines.

 

Monthly Water Usage

The Monthly Water Usage average for September was 195,899 gallons per day.   This is considerably higher than normal.  Several causes for the increase were discussed and the water usage will be monitored and compared to October’s readings at the end of the month.

 

Flow Data Chart

The Flow Data Chart for the month of September was presented to and reviewed by members.

 

Fire Dept:                  Incident Report

A Fire Incident Report was presented to and reviewed by members.

 

Training School

Due to the rising COVID case numbers, the Fire Training School that was scheduled in Gander is cancelled.  The information has been passed on to the Fire Department.

 

Accounts Payable:

NL Power                                            $1,790.61 – Hydro – Street Lighting (Paid)

Bell Aliant                                           $   305.75 – Phone/Fax/Internet (Paid)

Bell Mobility                                       $     36.45 – Phone – Cell (Paid)

Rockwater                                           $1,494.08 – Chlorine (Paid)

Modern Printing                                  $   217.35 – Ballots (Paid)

Professional Tire                                  $  158.58  – Loader Tire Repair (Paid)

Canadian First Aid                               $   172.50 – First Aid Recert (Paid)

Pretty SAFE Enterprises                     $   345.00 – Instructor Recert (Paid)

Pennell’s Service Station                     $   167.67 – Town Pickup (Paid)

Outdoors (1983) Ltd.                           $1,650.00 – Trash Pump (Paid)

Carmanville Value Grocer                   $   479.24 – Kitchen/Jan 50; FD BBQ 429 (Paid)

Dooley’s Trucking                               $     44.85 – Courier Charges (Paid)

DASIT Recharging                              $   711.00 – Fire Extinguishers (Paid)

Computer Shack                                  $   471.45 – Toners (Paid)

TRIO                                                   $   333.61 – Health Premiums (Paid)

MNL                                                    $     89.54 – Election Materials (Paid)

Central Office Equipment                   $   111.40 – Office Supplies (Paid)

CNWM                                                $2,216.80 – Tipping Fees (Paid)

G & M Services                                   $   833.69 – Town 661; FD 172 (Paid)

 

Motion-4842-21-Councillor S. Budgell/Councillor H. Morgan

Resolve that the outstanding accounts be paid in full as presented.

 

In favour:        Mayor Howell                    Deputy Mayor Blake

Councillor S. Budgell        Councillor H. Morgan

Councillor M. Nippard      Councillor G. Blackwood

Councillor D. Howell

Opposed:0

Abstaining:0

Motion Carried.

 

Correspondence:

From              Regarding                                 Action

MAA              Central Regional Director          Info Only

 

Members 

Business:                    Councillor Orientation Training

All members will be registered to attend the Councillor Orientation Training in Gander on November 10th, 2021.

 

MNL Conference

The MNL Conference is scheduled from November 4th to 6th, 2021 in Corner Brook.  Councillor H. Morgan and Councillor M. Nippard will be registered to attend.

 

Adjournment:            Motion-4843-21-Councillor S. Budgell/Deputy Mayor Blake

Resolve that Council do now adjourn to meet again on October 18th, 2021 at 7:30 p.m.

 

In favour:        Mayor Howell                    Deputy Mayor Blake

Councillor S. Budgell        Councillor H. Morgan

Councillor M. Nippard      Councillor G. Blackwood

Councillor D. Howell

Opposed:0

Abstaining:0

Motion Carried.

 

Meeting adjourned at 9:15 p.m.