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Video2



Meeting Minutes

 

Monday, June 13th, 2022

 

Minutes of the Regular Public Meeting of Council held on Monday, June 13th, 2022 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Remote Attendance)

                                    Councillor Mitchell Nippard (Chair)

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell (Remote Attendance)

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Shawn Budgell

                                    Councillor Hayward Morgan

 

Call to Order:            Chair @ 7:45 p.m.

 

Agenda:                      Motion-4994-22-Councillor G. Blackwood/Councillor D. Howell

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Minutes:                    Councillor M. Nippard (Chair) asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of May 30th, 2022 which had been circulated to all members.

                                    Motion-4995-22-Councillor G. Blackwood/Mayor Howell

Resolve that the Minutes of the Regular Public Council Meeting of May 3th, 2022 be adopted as circulated.

 

                                    In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Business

Arising:                      Sewer Problem/Supplies Required

Water Resource Management listed the Proper PPE required and provided a list of contractors to put a camera through the sewer line to determine the problem we’ve been having with blockages. We are waiting on a response from one more contractor and will then contact the lowest bidder to set up the camera inspection.

 

Festival – Insurance

Insurance has been notified of all activities during the Festival and appropriate insurance coverage is in place.

 

Senior’s Tea Party

The Carmanville Library Board will be hosting the Seniors Tea Party during the Summer Festival this year.

 

Online Banking – Fundraising

Both the Bank and Auditor were contacted regarding the Rec’s request to set up online banking for e-transfers for ticket sales and fundraising. Setting up an account for e-transfers for ticket sales and fundraising was not recommended by either the Bank or the Auditor.

 

 

Committees:

Finance:                     Resignation/By-Election

Deputy Mayor Stephanie Blake resigned on June 1st, 2022 leaving a vacant seat on Council.

Motion-4996-22-Mayor Howell/Councillor G. Blackwood

Resolve that an Election to fill the vacant seat will be held on August 9th, 2022.

 

In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Motion-4997-22-Councillor G. Blackwood/Councillor D. Howell

Resolve to appoint Phyllis Collins as the Alternate Returning Officer for the above Election.

 

In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Collection Report

The Collection Report for May was presented to and reviewed by members.

 

Public Works:           Water Report

The water test results from Government Services conducted on June 1st, 2022 were satisfactory.

 

Chlorine Readings

The Chlorine Readings for the month of May were presented to and reviewed by members. Readings were all within guidelines.

 

Monthly Usage/Flow Data

The Monthly Usage and Flow Data for the month of May were presented to and reviewed by members. The average water usage was 118,748 gallons per day.

 

 

Gravel

Councillor Blackwood and Councillor Nippard agreed to check out the site at 92 Main Street which requires fill as a result of recently digging up the curb stop. Results will be brought back.

 

Lawnmower

Motion-4998-22-Councillor G. Blackwood/Councillor D. Howell

Resolve to purchase a new Lawnmower at Tulk’s Home Hardware at the cost of $239.97 plus tax.

 

                                    In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Fire Dept:                  FD Phone App – $960 (US - $1266.51)

The total cost of the FD Phone App annual fee was $1,266.51 with the exchange rate applied.

 

Incident Reports

Two incident reports were presented to and reviewed by members.

 

New Member Request

More information is required regarding the new member request. Results will be brought back to next meeting for further discussion.

 

BBQ

Members are invited to the Fire Department BBQ on June 21st.

 

Recreation:                Active NL Funding (Ballfield)

The Town application to Active NL for funding to do up the Ballfield was not approved. The Recreation Committee will be informed and asked to submit their proposal to the Town with regards to the repairs required and what they are requesting the Town to help with.

 

Habitat:                     JCP – Greenhouse

The Habitat Committee has received approval for the JCP and is in the processing of recruiting workers. Members were in agreement that the Part Time Outside Worker would be available to assist with the construction of the Greenhouse.

 

Internship Program

The CCNL Internship Application submitted by the Habitat Committee was not approved.

 

Accounts

Payable:

Bell Aliant                                           $   79.00 – Phone – Fire Dept. (Paid)

Sandra Boone                                      $   28.69 – Toner (Paid)

H. Wareham & Sons Limited              $1,748.00 – Sewer Problem MSS (Paid)

NL Power                                            $1,806.93 – Hydro – Street Lights

CNWM                                                $1,653.76 - Tipping Fees

Computer Shack Inc.                           $   241.49 – Printer Drums

Computer Shack Inc.                           $ 594.52 – Monitor, Toner and Upgrade

Pennell’s Service Station                     $ 516.12 – Tires – Utility Trailer

Central Cashier’s Office                      $   71.20 – Municipal Council Handbooks

Dooley’s Trucking                               $ 368.99 – Courier Service BA’s

NLCSA                                                $ 483.00 – Fall Protection Training

Central Office Equipment                   $   32.05 – Office Supplies

TRIO                                                   $ 338.57 – Health Premiums

K & D Pratt     `                                   $ 422.13 – BA Service

Car Quest                                            $ 143.84 – Garage Supplies

Tulk’s Home Hardware                       $1,975.25 – Gazebo/Garden Signs

G & M Services                                   $1,056.01 – Gas Town: 779: FD 277

                                   

Motion-4999-22-Mayor Howell/Councillor G. Blackwood

                                    Resolve that the outstanding accounts be paid in full as presented.

                                   

In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Correspondence:

From              Regarding                                          Action

RNL                Proclamation Recreation Month        Sign by Mayor

 

New Business:            Crown Lands Referrals

Two applications for Crown Lands were presented to Council for their review. Council has no issues or concerns with either of the applications.

 

Members

Business:                    Committee Reports

Members were in agreement to request Committee Reports from the Chair of the Habitat and Rec. Committees and the Fire Chief to keep informed of Committee activities and plans. This will be brought back to the next meeting for further discussion.

 

Authorization to pay bills

Motion-4500-22-Mayor Howell/Councillor G. Blackwood

Resolve that authorization be given to the Town Clerk/Manager to pay bills during the summer months between meetings.

 

In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

Summer Meetings

Members were in agreement that during July and August there would only be one meeting per month at the call of the Chair.

 

Adjournment:           Motion-4501-22-Councillor G. Blackwood/Councillor D. Howell

Resolve that Council do now adjourn to meet again at the Call of the Chair since the next meeting date is on a Statutory Holiday.

 

                                    In favour:        Mayor Howell                   Councillor G. Blackwood

                                                            Councillor D. Howell       Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:     0

                                    Motion Carried.

 

                                    Meeting adjourned at 8:45 p.m.