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Meeting Minutes

 

Monday, December 6th, 2021

 

Minutes of the Regular Public Meeting of Council held on Monday, December 6th, 2021 in Council Chambers.

 

Attendees:                  Mayor Keith Howell (Chair)

                                    Deputy Mayor Stephanie Blake

                                    Councillor Gordon Blackwood

                                    Councillor Dale Howell

                                    Councillor Hayward Morgan

                                    Councillor Mitchell Nippard

                                    Clerk/Manager Dianne Goodyear

 

Absent:                       Councillor Shawn Budgell

 

Call to Order:            Chair @ 7:30 p.m.

 

Agenda:                      Motion-4893-21-Councillor G. Blackwood/Councillor H. Morgan

                                    Resolve that the Agenda be adopted as circulated.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Blake

                                                            Councillor G. Blackwood       Councillor D. Howell

                                                            Councillor H. Morgan            Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Minutes:                     Mayor Howell asked if there were any errors or omissions to the Minutes of the Regular Public Council Meeting of November 22nd, 2021 which had been circulated to all members.

                                    Motion-4894-21-Councillor M. Nippard/Deputy Mayor Blake

Resolve that the Minutes of the Regular Public Council Meeting of November 22nd, 2021 be adopted as circulated.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Blake

                                                            Councillor G. Blackwood       Councillor D. Howell

                                                            Councillor H. Morgan            Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Business

Arising:                      Municipal Affairs/Funding

The Municipal Come Home Year Grant Application is specifically targeted at small municipal enhancement projects such as marketing and promotional materials and cleanup and beautification activities within the community for the purpose of preparing for Come Home Year. Therefore, it could not be used to host the Come Home Year so it was not forwarded to the Recreation Committee. Instead, the town applied for financial assistance towards the gazebo and tree boxes that are being built since the community enhancement program only covers half the cost for the construction.

 

Water @ EFM

The waterline at Eastern Fish Markets that is constantly flowing to the sea is also required to service the buildings and because of the current waterline location, cannot be turned off at the curb stop without turning the water off to the buildings. This was not the plan. The town only wanted to alleviate the water wastage not disrupt their water service. The Town Engineer will be contacted for his recommendation as to how the water wastage can be controlled. Metering of the water was also discussed and will be checked out with other communities that have metered water for the fish plants in their towns.

 

MAA Central Director

Members cast their vote for the Municipal Assessment Agency Central Regional Director. The Ballot was completed by the Mayor for the candidate with the most votes from members.

 

Committees:

Finance:                     Budget

                                    Motion-4895-21-Deputy Mayor Blake/Councillor G. Blackwood

Resolve to adopt the 2022 Budget balanced at $909,342.00 with the Residential Mil Rate remaining at 5.75; the Commercial Mil Rate remaining at 8.25 and the Minimum Property Tax remaining at $325. The Water and Sewer Rate remains at $400 and the Residential Water Only Rate remains at $300. All other taxes and fees remain unchanged and as stated on the attached 2022 Tax and Fee Structure.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Blake

                                                            Councillor G. Blackwood       Councillor D. Howell

                                                            Councillor H. Morgan            Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Public Works:           Water Report

The water test results from Government Services testing on November 18th, 2021 were satisfactory.

 

Chlorine Readings

The Chlorine Readings for the month of November were presented to and reviewed by members. Readings were within guidelines.

 

Water Usage & Flow Data

The Water Usage for the month of November is still extremely high at an average of 266,181 gallons per day. Town workers will check for leaks in the ditches. They will also try to locate possible leaks through testing the gate valves throughout the community.

 

Central Waste Management

Mayor Howell’s term is up as representative on the Board. A new board rep is required. If any council member is interested, he/she should let Mayor Howell know before the next Board Meeting which is scheduled for December 9th, 2021 at the Norris Arm site.

 

Accounts

Payable:

Receiver General for Canada              $3,353.23 – Payroll Remittance (Paid)

CIBC Mellon                                       $   465.98 – Pension Premiums (Paid)

NAPE                                                  $     87.94 – Union Dues (Paid)

Bell Aliant                                           $   304.32 – Phone/Fax/Internet

Bell Mobility                                       $     43.70 – Phone – Cell

G & M Services                                  $   514.27 – Gas – Town

K & D Pratt                                         $   610.87 – Service BA’s

Newfoundland Power                          $1,812.62 – Hydro – Street Lighting

Pretty Safe Enterprises                        $   215.05 – First Aid Training – FD

Tulk’s Home Hardware                       $   270.47 – Wet Vac/Masks

Bell Aliant                                           $     76.70 – Phone – Fire Hall

Carmanville Value Grocer                  $     55.61 – Janitorial/Kitchen

Central Office Equipment                   $     88.44 – Office Supplies

Central NL Waste Management          $1,762.56 – Tipping Fees

 

                                    Motion-4896-21-Councillor H. Morgan/Councillor M. Nippard

                                    Resolve that the outstanding accounts be paid in full as presented.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Blake

                                                            Councillor G. Blackwood       Councillor D. Howell

                                                            Councillor H. Morgan            Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

Correspondence:

From                          Regarding                                                      Action

Legion                        Veterans Service Recognition Book               Info only

RCMP                        Make a Wish Tree Campaign                         See Motion Below

 

                                    Motion-4897-21-Councillor M. Nippard/Councillor G. Blackwood

Resolve that the Town donate $50.00 to the Make a Wish Tree Campaign.

 

                                    In favour:         Mayor Howell                        Deputy Mayor Blake

                                                            Councillor G. Blackwood       Councillor D. Howell

                                                            Councillor H. Morgan            Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.

 

New Business:            Crown Lands Referral

There has been no application to the town with regards to building a boathouse/wharf at 113 Main Street to date. Clerk/Manager will notify Crown Lands of same with regards to their referral request.

 

Members

Business:                    Central Health Meeting – Invitation

A Virtual Central Regional Health Authority Board meeting is scheduled for December 7th, 2021 at 7:00 p.m. Any member wishing to attend can notify the office to get the sign in information.

 

MMSB Compost Bins

Compost Bins are available through MMSB at the cost of $21.99 plus 3.30 tax = $25.29 total cost. The minimum order is 40 bins. Clerk/Manager will check with other towns to see if any of them want to go in on it with us, since members are interested in purchasing them but have no place to store 40 bins.

MMSB also offers funding for wood chippers to mulch down/dead trees for trail use. However, the deadline to apply for 2021 was October. When the 2022 applications open, this topic will be brought back to council for further discussion.

 

Tree Lighting

All available members will be participating in the Community Tree Lighting event on Dec. 10, 2021. A reminder will be posted that this is an outdoor event and attendees are asked to dress warmly and to follow the COVID-19 guidelines with respect to physical distancing and to wear a mask when physical distancing is not possible.

 

Clerk/Manager Vacation

Clerk/Manager will be taking vacation from Dec. 15 to January 6th. The Admin Clerk will be covering during her absence.

 

Adjournment:           Motion-4898-21-Deputy Mayor Blake/Councillor G. Blackwood

Resolve that Council do now adjourn to meet again at the call of the Chair.

 

In favour:         Mayor Howell                        Deputy Mayor Blake

                                                            Councillor G. Blackwood       Councillor D. Howell

                                                            Councillor H. Morgan            Councillor M. Nippard

                                    Opposed:         0

                                    Abstaining:      0

                                    Motion Carried.                        

       

                                    Meeting adjourned at 8:45 p.m.